DN12207738 (GMR14.HEN.1P, GMR14.HEN.2P ETC.) ID/IQ On-Call Patching And Paving Along Various Routes Throughout Cherokee, Clay, Graham, Haywood, Henderson, Jackson, Macon, Polk, Swain And Transylvania Counties Addendum 2

Project Information

Bid Title
DN12207738 (GMR14.HEN.1P, GMR14.HEN.2P ETC.) ID/IQ On-Call Patching And Paving Along Various Routes Throughout Cherokee, Clay, Graham, Haywood, Henderson, Jackson, Macon, Polk, Swain And Transylvania Counties Addendum 2
Issuing Agency
Division of Highways
Location
North Carolina
Published Date
Feb 19, 2026
Closing Date
Feb 24, 2026
Government Level
State & Local
Status
Closed
Original Source
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Bid Documents
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Project Description
  • DN12207738 (GMR14.HEN.1P, GMR14.HEN.2P, ETC.)
    POC
    DN12207738 (GMR14.HEN.1P, GMR14.HEN.2P ETC.) ID/IQ On-Call Patching And Paving Along Various Routes Throughout Cherokee, Clay, Graham, Haywood, Henderson, Jackson, Macon, Polk, Swain And Transylvania Counties
    • Attachment Preview
    JOSH STEIN
    GOVERNOR
    STATE OF NORTH CAROLINA
    DEPARTMENT OF TRANSPORTATION
    DANIEL H. JOHNSON
    SECRETARY
    February 19, 2026
    Contract ID:
    TIP:
    Federal Aid:
    WBS:
    County:
    Description:
    ADDENDUM # 2
    DN12207738
    N/A
    State Funded
    GMR14.HEN.1P; GMR14.HEN.2P: GMR14.POL.1P; Etc.
    Cherokee, Clay, Graham, Haywood, Henderson,
    Jackson, Macon, Polk, Swain, And Transylvania
    ID/IQ On-Call Patching And Paving Along Various Routes
    Throughout Cherokee, Clay, Graham, Haywood, Henderson,
    Jackson, Macon, Polk, Swain, And Transylvania Counties
    Letting Date: February 24, 2026
    Plan Holders
    Content Summary: Pre-Bid Roster and Meeting Minutes
    The above contract has experienced the following revisions:
    1. Pre-Bid Roster (see attached)
    2. Pre-Bid Meeting Minutes (see attached)
    These revisions do not change bid items or the associated quantities.
    Please insert this addendum letter and any attachments into the addendum section
    of the proposal and sign the verification. Thank you for your attention to this matter.
    If you have any questions, please contact the Division Proposal Engineer at (828) 331-
    5200.
    Sincerely,
    Mailing Address:
    NC DEPARTMENT OF TRANSPORTATION
    DIVISION OF HIGHWAYS - DIVISION 14
    253 WEBSTER ROAD
    SYLVA, NC 28779
    Laura Greene
    Assistant Division Proposal Engineer
    Telephone: (828) 331-5200
    Fax: (828) 331-5201
    Customer Service: 1-877-368-4968
    Website: www.ncdot.gov
    Location:
    253 WEBSTER ROAD
    SYLVA, NC 28779
    JOSH STEIN
    GOVERNOR
    STATE OF NORTH CAROLINA
    DEPARTMENT OF TRANSPORTATION
    DANIEL H. JOHNSON
    SECRETARY
    Pre-Bid Meeting Agenda for DN12207726 and DN12207738 (ID/IQ On-Call Patching and Paving Along
    Various Routes Throughout Division 14 Counties)
    • Introductions
    o District 1 Engineer: Troy S. Wilson, PLS (tswilson@ncdot.gov)
    ▪ HENDERSON, POLK, TRANSYLVANIA
    o District 2 Engineer: W. Cody Weddle, PE (wweddle@ncdot.gov)
    ▪ HAYWOOD, JACKSON, SWAIN
    o District 3 Engineer: Andy Russell, PE (jarussell@ncdot.gov)
    ▪ CHEROKEE, CLAY, GRAHAM, MACON
    • General Information
    o Pre-bid meeting for DN12207726 (Federally Funded) and DN12207738 (State Funded)
    ▪ On-Call Patching and Paving throughout Division 14 (CHEROKEE, CLAY, GRAHAM,
    HAYWOOD, HENDERSON, JACKSON, MACON, POLK, SWAIN AND
    TRANSYLVANIA)
    ▪ Only bidders who have attended and properly registered at this pre-bid conference will be
    considered prequalified to bid on this project. Notified attendees that completing the sign-
    in sheet is how registration is completed.
    o Should any bidder have any questions that impact bidding efforts after the pre-bid meeting has
    adjourned, please email D14contracts@ncdot.gov by February 18th at 5PM.
    o This proposal/contract requires that any interested contractor is prequalified to work on NCDOT
    projects. Bidders will have to be prequalified as a purchase order contractor at the time of bid
    opening.
    o ID/IQ: ID = Indefinite Delivery; IQ = Indefinite Quantity.
    This method of contracting is for on-call services, when the Department
    does not know the exact quantities needed or exactly when those on-call
    services will be needed. All quantities are token values that will allow the
    Mailing Address:
    NC DEPARTMENT OF TRANSPORTATION
    DIVISION 14 – DISTRICT 2
    178 HENRY BIRD RD.
    WHITTIER, NC 28789-7646
    Telephone: (828) 558-6260
    Fax: (828) 497-6095
    Customer Service: 1-877-368-4968
    Website: www.ncdot.gov
    Location:
    178 HENRY BIRD RD.
    WHITTIER, NC 28789-7646
    Department to compare bids. Work orders will be issued by the Department to the Contractor, once
    scope and times are established by the Department.
    o Non-Exclusive Contract: The Department may, as it deems to be in the best interest of the state
    and the Department of Transportation, execute more than one contract based on this proposal. The
    Contractor(s) understands and agrees, by signature on the Purchase Order Contract Bid Proposal,
    that this agreement does not constitute an exclusive contract. If awarded, the contracts will be
    executed with the lowest responsible bidders.
    o For multi-award ID/IQ, the unit administering contract for the Department, will start with lowest
    bidder and give them first right of refusal for a work order assignment. Should that Contractor not
    be able to provide services for a given work order, then the Department will move to the Contractor
    with next lower bid; not every bidder will get a turn in this process. Display Form IDIQ-1MA for
    additional clarification.
    ▪ The lowest bid is determined at the work order level, once the scope of work is available
    and defined.
    • General Information
    o Let Date: February 24, 2026
    o Date of Availability: March 23, 2026
    o Completion Date: March 22, 2027
    ▪ DOA and Completion Date set with each work order individually and separately from
    overall contract time.
    o Bonding requirements: The work order dollar amount will drive
    the bonding payment and performance requirements. If a work order is
    valued at or over $450,000, then payment and performance bonds will be
    required.
    o Mobilization: There will be no direct pay for Mobilization as it will be incidental to the other bid
    items. There will be no minimum quantities for any line item associated with a particular
    mobilization. Both proposals include an Emergency Mobilization pay item requiring the
    Contractor to arrive on site within forty-eight (48) hours of notification.
    o Liquidated Damages: The Contractor shall mobilize and complete the work within the time
    specified on the agreed to (by all parties) Work Order Assignment. Liquidated damage amounts
    will be based on the work order estimate and the liquidated damage table provided in the proposal.
    While contractors are expected to complete work within the work order time frame, these times
    can be negotiated prior to signing the work order. If you cannot perform the work, please give
    documentation providing a reason.
    o Renewal of Contract (CPI Price Adjustment) For ID/IQ: The Contractor shall submit a bid for one
    year. At the option of the Department, this contract may be extended for Two (2) additional periods
    of one year each (maximum (3) three years total). The compensation payable to the contractor
    shall be fixed for the first twelve months of this contract. However, upon an application of renewal
    of the contract, or thirty days prior to the end of each contract period, the renewal contract may be
    adjusted to reflect the adjustment in the Consumer Price Index over the latest twelve month period
    as published by the US Bureau of Labor and Statistics.
    o Dispute Resolution Process for ID/IQ: If a question should arise on the contract or assignment of
    a work order, the contractor should notify the Engineer noted on the assignment documentation or
    the Division Engineer within 48 hours after the scheduled time of bid opening or work order
    assignment. More details provided on what should be included with this notifications are provided
    in the proposals.
    o ICT #1: Shall not narrow or close a lane on ANY ROAD during Monday through Friday 7-8AM
    or 5-6PM.
    ICT #2: Shall not narrow or close a lane on I-26 from Buncombe County to Milepost 56.5 in
    Henderson County and I-40 from Exit 27 (US 74) to Buncombe County Line in Haywood County
    during time restrictions listed in proposals. Essentially night work required.
    o DBE Goal = There are NO goals for participation by DBE for these proposals
    o Federally Funded Project (DN12207726): Certified Payrolls will need to be submitted as required
    for dates of the Work Order Assignment (including No Work dates)
    • Project Special Provisions
    o Shoulder Construction and Shoulder Reconstruction Per Shoulder Mile
    o Asphalt Paving Items for ID/IQ
    ▪ Bid items are listed by Cases (i.e. Case 1, Case 2, Case 3)
    ▪ Case 1 = Under 100 tons, Case 2 = 100 to 500 tons, Case 3 = over 500 tons
    o Incidental Milling Items for ID/IQ
    ▪ Bid items listed by Cases (i.e. Case 1, Case 2)
    ▪ Case 1 = 0 to 500 SY, Case 2 = over 500 SY
    o Work Zone Traffic Control Items
    ▪ Two Lane Work Zone Traffic Control
    ▪ Multi-Lane Work Zone Traffic Control
    ▪ Shoulder Closure Work Zone Traffic Control
    ▪ Pay Unit is DAY
    ▪ Price and payment includes providing all needed equipment and/or devices as shown in the
    applicable Roadway Standard Drawing.
    • General Discussions
    ▪ Bidders were advised to ensure an asphalt typical sections were discussed and/or
    provided at the work order level.
    • Questions and Answers from Pre-Con Meeting Listed below
    o Bidder Question: Is there a possibility that individual contract line items could be scoped to
    different contractors within the same ID/IQ Work Order Assignment scope of work?
    o Department Response: NCDOT will assign all line items associated with an identified scope of
    work to the lowest bidder for that work order. The assign contractor would have the ability as
    provided in NCDOT Standard Specifications to subcontract specific line items to complete work
    order.
    o Bidder Question: Is there a possibility that NCDOT would generate a work order with only
    pavement marking line items for these proposals?
    Commodity Codes
    • NAICS 237310Highway, Street, and Bridge Construction
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