Project Information

Bid Title

MCSDFSMC.002 - Food Service Management Company

Issuing Agency

Marion County School District

Location

South Carolina

Published Date

Apr 13, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

MCSDFSMC.002 – Food Service Management Company

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FSMC RFP for ______Marion County School District___________________ 4/13/2026 ___________ (Date)

REQUEST FOR PROPOSALS (RFP)

AND SUBSEQUENT CONTRACT

FOR

CHILD NUTRITION PROGRAM

“FOOD SERVICE MANAGEMENT COMPANY”

SERVICES FIRM PRICE PER MEAL

[December 2025 ART# 32170 ]

Invitation to Submit Proposal for

Food Service Management Company (FSMC)

RFP Reference Number: MCSDFSMC.002

RFP Release Date: April 13, 2026

Completed, sealed proposals must be submitted

no later than May 8, 2026 by 3:00pm ET

RFP Issued By:

Marion County School District

719 North Main Street

Marion, SC 29571

Dr. Kandace Bethea

Superintendent

843-423-1811

SCDE ART #23430

Page 1 of 122

FSMC RFP for ______Marion County School District___________________ 4/13/2026 ___________ (Date)

Contents

Index of Applicable Regulatory Citations and Policy Guidance ................................................................................................6

SECTION ONE – Definitions ....................................................................................................................................................8

SECTION TWO – General Information ..................................................................................................................................13

A. Intent ...........................................................................................................................................................................13

B. Procurement Method ...................................................................................................................................................13

C. Pre-Proposal Conference and/or Site Visit..................................................................................................................13

D. Proposal Submission and Award.................................................................................................................................14

E. Amendments ...............................................................................................................................................................15

F. Late Proposals .............................................................................................................................................................15

G. Final Discussions and Negotiations ............................................................................................................................15

H. Final Contract..............................................................................................................................................................16

I. Procurement Code of Conduct ....................................................................................................................................16

J. Approval of Publicity Releases ...................................................................................................................................16

SECTION THREE – Specific Requirements ...........................................................................................................................17

A. Contract Duration……………………………………...……………………………………………………………..17

B. FSMC Services……………………...………………………………………………………………………………..17

C. Per Meal Rate………………………………………………………………………………………………………...18

D. Menu System for Reimbursable School Breakfast......................................................................................................19

E. Menu System for Reimbursable School Lunch ...........................................................................................................20

F. Meal System for Reimbursable After-School Snack Program ....................................................................................20

G. Other Meal Pattern Requirements ...............................................................................................................................20

SECTION FOUR - Terms and Conditions

A. Scope and Purpose..........................................................................................................................................................24

B. Signature and Approval Authority..................................................................................................................................25

C. Free and Reduced-Price Meal Policy..............................................................................................................................25

D. USDA Foods ..................................................................................................................................................................26

E. Child Nutrition Program Operations ...............................................................................................................................28

F. Facilities, Equipment and Inventory ...............................................................................................................................29

G. Regulatory Compliance ..................................................................................................................................................31

H. Records and Record-keeping..........................................................................................................................................32

I. Personnel........................................................................................................................................................................33

J. Procurement ....................................................................................................................................................................35

K. Accounting Practices, Revenues, and Receipts ..............................................................................................................36

L. Guarantees ......................................................................................................................................................................36

M. Licenses, Fees and Taxes...............................................................................................................................................37

N. Insurance ........................................................................................................................................................................37

O. Proprietary Information ..................................................................................................................................................38

P. Term and Termination.....................................................................................................................................................38

SCDE ART #23430

Page 2 of 122

FSMC RFP for ______Marion County School District___________________ 4/13/2026 ___________ (Date)

Q. Additional Conditions ....................................................................................................................................................40

SECTION FIVE – SFA Appendices ........................................................................................................................................41

Appendix A ..........................................................................................................................................................................42

Appendix A-1 (Lunch) .........................................................................................................................................................43

Appendix A-2 (Breakfast) ....................................................................................................................................................44

Appendix A-3 (Afterschool Snacks) ....................................................................................................................................45

Appendix A-4 (Summer Meal Programs) ............................................................................................................................45

Appendix B ..........................................................................................................................................................................47

Appendix C ..........................................................................................................................................................................48

Appendix D ..........................................................................................................................................................................49

Appendix E...........................................................................................................................................................................50

Appendix F...........................................................................................................................................................................51

Appendix G ..........................................................................................................................................................................52

Appendix H ..........................................................................................................................................................................53

Appendix I............................................................................................................................................................................54

Appendix J............................................................................................................................................................................55

Appendix K ..........................................................................................................................................................................56

Appendix L...........................................................................................................................................................................57

Appendix M..........................................................................................................................................................................58

Appendix N ..........................................................................................................................................................................61

Appendix 0 ...........................................................................................................................................................................62

Appendix P...........................................................................................................................................................................63

SECTION SIX – Required FSMC Proposal Format and Attachments ....................................................................................64

SECTION SEVEN – Checklist for FSMC Attachments ..........................................................................................................66

Attachment A .......................................................................................................................................................................67

Attachment B........................................................................................................................................................................68

Attachment C........................................................................................................................................................................69

Attachment D .......................................................................................................................................................................70

Attachment E........................................................................................................................................................................71

Attachment F ........................................................................................................................................................................72

Attachment G .......................................................................................................................................................................73

Attachment H .......................................................................................................................................................................74

Attachment I .........................................................................................................................................................................75

Attachment K .......................................................................................................................................................................78

List of all SFAs ....................................................................................................................................................................78

Attachment L........................................................................................................................................................................79

Attachment M.......................................................................................................................................................................80

Attachment N .......................................................................................................................................................................81

Attachment O .......................................................................................................................................................................84

SCDE ART #23430

Page 3 of 122

FSMC RFP for ______Marion County School District___________________ 4/13/2026 ___________ (Date)

Attachment P ........................................................................................................................................................................90

Attachment Q .......................................................................................................................................................................91

Attachment R........................................................................................................................................................................93

Attachment R........................................................................................................................................................................94

SECTION EIGHT – Contract Authorization* .........................................................................................................................95

SECTION NINE – RFP Evaluation Criteria and Guidance .....................................................................................................96

General Guidance for Establishing RFP Evaluation Criteria ...............................................................................................96

List Names and Titles of Evaluation Committee Members..................................................................................................96

Evaluation Committee Guidance..........................................................................................................................................97

RFP Evaluation Scoring Sheet .............................................................................................................................................98

Evaluation Committee Checklist ..........................................................................................................................................99

SECTION TEN – Unallowable Contract Provisions..............................................................................................................100

SECTION ELEVEN – Monthly Consolidated Invoice Template ..........................................................................................101

SECTION ELEVEN – List of Potential Offerors...................................................................................................................103

SCDE ART #23430

Page 4 of 122

FSMC RFP for ______Marion County School District___________________ 4/13/2026 ___________ (Date)

Event/Activity

Schedule of Events

Event Date

Event Time

RFP Release Date *

Pre-proposal Conference Question Deadline (if applicable)

Pre-proposal Conference and/or Site Visit

Final Question Deadline (no questions accepted after this date)

Questions Answered by SFA in an Amendment to the RFP

Sealed Proposal Submission Deadline **

Proposal Receipt/Logging

Proposal Evaluation Completion Date

Winning Proposal Presented at Board Meeting

Notice of “Intent to Award” Posted

Proposed Contract Signature Date

Anticipated Contract Start Date for Selected FSMC

*10 days before Pre-Proposal Conference and/or Site Visit

**10 days after Pre-Proposal Conference and/or Site Visit

4/13/2026

4/23/2026

4/24/2026

4/27/2026

4/28/2026

5/8/2026

5/8/2026

5/14/2026

5/19/2026

5/20/2026

6/1/2026

7/1/2026

N/A

4:00pm

10:00am

1:00pm

4:00pm

3:00pm

3:00pm

N/A

N/A

N/A

N/A

N/A

NOTE: The most restrictive regulatory requirements must be followed in terms of timing for certain events

during the RFP and the Award Process.

Federal regulation citations concerning food service management company contracts can be found in 7 CFR Part

210 National School Lunch Program. State regulations regarding food service management companies can be

found in the South Carolina Code of Regulations, Section R 43-169.

Federal regulations require a minimum 21-day period between the advertisement of the solicitation and the due

date for responses. However, given the complexity of the process, the likelihood of questions from potential

offerors, and the need for site visitations, the SFA should plan on a minimum of 60 days between the

advertisement of the solicitation and the due date for responses.

SCDE ART #23430

Page 5 of 122

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 722310Food Service Contractors

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