Project Information

Bid Title

AUTOMATIC ENTRANCE GATE WITH OPENER SYSTEM

Issuing Agency

Boyle County

Location

Kentucky

Published Date

Dec 4, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

BOY-GSC-120425-14

Original Source

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Bid Documents

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Project Description

Bid Number:	BOY-GSC-120425-14
Bid Title:	AUTOMATIC ENTRANCE GATE WITH OPENER SYSTEM
Category:	Bid, Contract & RFP
Status:	Open

Description: Boyle County Fiscal Court seeks proposals from qualified companies to provide a secure, automatic vehicular entrance gate system with a cantilever, slide style gate at our new Government Service Center located at 225 North Stewarts Lane, Danville, Ky. The property is the future home for Boyle County Public Works, Fleet Management and Solid Waste/Recycling. Publication Date/Time: 12/4/2025 12:00 AM Closing Date/Time: 12/16/2025 9:30 AM Bid Opening Information: 12/16/2025 @ 10:00 AM Contact Person: RFP Contact - Julie Wagner Phone: 859-238-1100 X 120 Email: julie.wagner@boylecountyky.gov Project Scope - Mark Gordon Phone: 859-319-8610 Email: mark.gordon@boylecountyky.gov Qualifications: See Related Documents Special Requirements: See Related Documents Miscellaneous: See Related Documents Related Documents: GATE AND OPENERS RFP (PDF

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BOYLE COUNTY FISCAL COURT

Request for Proposals

BOY-GSC-120425-14

AUTOMATIC ENTRANCE GATE

WITH OPENER SYSTEM

RELEASE DATE: December 4, 2025

BID SUBMISSION (CLOSE): Tuesday, December 16, 2025 9:30 a.m.

BID OPENING: Tuesday, December 16, 2025 10:00 a.m.

Boyle County Fiscal Court

321 West Main Street, Room 111

Danville, Kentucky 40422

www.boylecountyky.gov

Boyle Country – Gate System Stewarts Lane

STATEMENT OF WORK

Boyle County Fiscal Court seeks proposals from qualified companies to provide a secure,

automatic vehicular entrance gate system with a cantilever, slide style gate at our new

Government Service Center located at 225 North Stewarts Lane, Danville, Ky.

The property is the future home for Boyle County Public Works, Fleet Management and

Solid Waste/Recycling.

TIMELINE

Proposals Due:

Bid Opening:

Completion Date:

9:30 a.m. Tuesday, December 16, 2025

10:00 a.m. Tuesday, December 16, 2025

January 31, 2026

DETAIL SCOPE OF WORK

• The gate should accommodate a 30’ wide opening and a 6’ high fence

• Material should be galvanized chain link

• The gate opener should allow for multiple users

• While we prefer app-based technology, we will consider remote-control units or a

password access point

PERMITS AND LICENSES

Permits and licenses required by local ordinances shall be secured by the Contractor:

• City of Danville Business License

• Valid Boyle County Contractor License

• Registration with the Occupational Licensee Fee Office with no delinquency

• The Contractor must supply a copy of all permits to the Owner. All permits shall be

given to the owner at the Mandatory Preconstruction meeting held prior to the

beginning of construction

Page 2 of 7

Boyle Country – Gate System Stewarts Lane

CONTRACTOR REQUIREMENTS

The contractor shall furnish all tools, equipment, materials, all labor, warning signs, any

necessary traffic control devices and other incidentals as required for the performance of

this contract. Only qualified permanent full-time/part-time employees trained and

experienced in doing the required work of this contract shall be used for the duration of

this project.

The work site shall be kept free of debris and daily cleanup is required. All debris

generated at the work site shall be removed by the Contractor.

PROPOSAL REQUIREMENTS

SECTION 1: Company Profile

Company address, telephone and email address

Point of Contact &/or Project Manager

Insurance/Liability Coverage - General Liability policy shall be in an

amount of not less than One Million Dollars ($1,000,000)

SECTION 2: References

Provide three (3) references

SECTION 3: Timeframe

Preferred timeline for completion January 31, 2026

SECTION 4: Guarantee of Work Policy

Include your warranty

SECTION 5: Cost and Fees

Provide a list of itemized costs

No negotiations, decisions, or actions shall be initiated by any company as a result of any

verbal discussion with any County employee prior to the opening of the responses to this

RFP. Boyle County Fiscal Court reserves the right to select, and subsequently

recommend for award the proposed services/products which best meets its required

needs, quality levels and budget constraints.

Page 3 of 7

Boyle Country – Gate System Stewarts Lane

Contact for this RFP is:

Julie R. Wagner, Boyle County Administrator

859-238-1100 ext. 120 or julie.wagner@boylecountyky.gov

Contact for Questions regarding the project scope:

Mark Gordon, Facility Manager

859-319-8610 or mark.gordon@boylecountyky.gov

SUBMISSION INSTRUCTIONS

Proposals must be submitted no later than 9:30 a.m. December 16, 2025, either by mail

or hand delivery to the following address:

Gate System – Stewarts Lane

321 West Main Street, Room 111

Danville, Kentucky 40422

Page 4 of 7

Boyle Country – Gate System Stewarts Lane

Company Profile as part of this submission (Section 1)

Company Name: ___________________________________________________________

Mailing Address for Payment(s): ______________________________________________

City/State/Zip: ______________________________________________________________

Point of Contact: ______________________________________________________

Phone Number: _______________________________________________________

Email: _______________________________________________________________

Bid Total: ____________________________________________________________

[Complete Breakdown of bid must be attached/detailed on page 9]

Date Work can Commence: ___________________________________________

Anticipated Completion Date ((as required by Section 3):

______________________________

By signing below, bidder agrees to abide by the terms of this Proposal, the Bid

Documents, any other attachments/inclusions. Review your submission carefully prior to

signing this form. These documents shall serve as the contract documents. Bid prices

are guaranteed through the project to the completion of the work.

If awarded, Bidder will be required to furnish a certificate of insurance naming Boyle

County Fiscal Court as an additional insured entity.

Bidder agrees to commence work within 14 days of the County issuing Notice to Proceed

or within reasonable time after equipment has been delivered.

Boyle County Fiscal Court reserves the right to waive irregularities or to reject any or all

bids, or a portion thereof.

Date of Bid: ________________

Contractor: ____________________________________________________________________

(legal business name)

Signee: _______________________________________________________________________

Printed Name/Title: _____________________________________________________________

Page 5 of 7

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 238990All Other Specialty Trade Contractors

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