Project Information

Bid Title

Addendum 1- Paving Contract

Issuing Agency

Town of Middlebury

Location

Vermont

Published Date

May 1, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Addendum 1- Paving Contract

Attachment Preview

April 30, 2026

ADDENDUM NO. 1

TO THE CONTRACT DOCUMENTS FOR

Town of Middlebury

2026 Municipal Paving Project

Your attention is directed to the following changes in, additions to, or deletions from the Contract

Documents for the Town of Middlebury 2026 Municipal Paving Project. This complete

Addendum, including attachments, shall be included within the Contract Documents and shall

take precedence in the case of any discrepancies.

BIDDER must acknowledge receipt of all ADDENDA on the BID or may be considered non-

responsive. This Addendum consists of twelve (12) pages.

1. Pre-Bid Meeting Minutes: Attached and made a part of this contract are Pre-Bid Meeting

Minutes from April 27, 2026.

2. Bid Schedule: REMOVE the Bid Schedule its entirety and REPLACE with the Bid Schedule

as enclosed in this Addendum.

3. Special Conditions: ADD Special Condition 12 – Project Sequencing in its entirety to the

Contract Documents:

“12. Project Sequencing – The Town of Middlebury reserves the right to withhold

authorization to proceed with this work until June 30, 2026. The other sequencing

requirements are as follows:

Mary Hogan Drive and Parking Lot - This work shall occur after the completion of the Mary

Hogan Stormwater Improvement project, unless otherwise authorized by the Town. The

work shall be completed before the commencement of the 2026-2027 school year. The

Contractor shall coordinate directly with the Town of Middlebury and Champlain

Construction (the Contractor for the stormwater improvement project). It is expected that

the

4. Special Conditions: ADD Special Condition 13 – Areas of Work and Required Paving

Town of Middlebury – 2026 Municipal Paving Project

Addendum No. 1 to the Contract Documents

Otter Creek Engineering, Inc.

April 29, 2026

Page 1 of 12

Thicknesses in its entirety as follows:

“13. Areas of Work and Required Paving Thickness – The following is a list of the areas of

work and expectations for paving types and thicknesses.

PAVING SCHEDULE

Mary Hogan Parking Lot

Rec Park Sidewalk

Mary Hogan Drive

DPW North Side of Shop

Lower Plains Road

Seminary Street

South Street

Willow Drive

Compacted Depth Estimated Area (SF) Work Scope

2.25 Inches

31,500

3/4 Inch Shim and 1 1/2 Inch Top

4-inches

6,050

2-inches of top, 2 - inches of top

4-inches

4,700

2-1/2 Inches of Base and 1-1/2 Inches of Top

4-inches

11,000

2 -1/2 Inches of Base and 1-1/2 Inches of Top

2.25 Inches

68,875

3/4 Inch Shim and 1 1/2 Inch Top

2.25 Inches

49,607

3/4 Inch Shim and 1 1/2 Inch Top

1.25 Inches

50,640

1-1/4 Inch Top

2.25 Inches

11,500

3/4 Inch Shim and 1 1/2 Inch Top

Questions During Bid Phase

QUESTION:

ANSWER:

Can the working hours be extended beyond 5PM?

Yes, on a case-by-case basis. It should not be considered a habit, but

if mix is going down and it can allow an area to be finished that day it

would be considered acceptable. Starting before 7AM is not

acceptable.

QUESTION:

ANSWER:

Do you really want to mill a butt joint along the parking on south street

the entire length? It would likely be cost prohibitive for the size of the

project?

No. The bid quantities have been revised to allow for a full width

(curb to curb) shim and overlay on South Street. Refer to revised bid

schedule.

QUESTION:

ANSWER:

What is your expectation for driveway interfaces which are down gradient

from the road centerline?

When paving the apron, contractor can pave a small (shallow) swale

across the drive way or raise the edge of the paving and provide a lip

so that runoff is retained on the road.

QUESTION:

ANSWER:

What road would be removed if you don’t have enough budget?

likely lower plains road. The Town reserves the right to remove an

alternate location however, depending on the bid pricing.

QUESTION:

ANSWER:

Are bonds required for the project, there is some conflicting information in

the documents?

No. The Town will not require a bid bond or the payment /

performance bonds. This is an error and bidders can consider any

reference to bonds stricken in the current contract. The final contract

will be adjusted accordingly.

Town of Middlebury – 2026 Municipal Paving Project

Addendum No. 1 to the Contract Documents

Otter Creek Engineering, Inc.

April 29, 2026

Page 2 of 12

QUESTION:

ANSWER:

In the Mary Hogan parking lot, your specs would basically require us to

remove all of the pavement because its spider webbed. Can you clarify

the intent?

Contractor to sweep road and remove loose debris from the service.

Potholes to be filled. Pave parking lot after applying emulsion.

Town of Middlebury – 2026 Municipal Paving Project

Addendum No. 1 to the Contract Documents

Otter Creek Engineering, Inc.

April 29, 2026

Page 3 of 12

THIS PAGE IS BLANK

Town of Middlebury

2026 Paving Contract

April 27, 2026 at 8:30 a.m.

PreBid Meeting Notes

A. Project Overview

1. Introduction

a. Town: Mattew Cram – Highway Division Chief

b. Town: Emmalee Cherington – Director of Engineering

c. Otter Creek Engineering: Robert M. Clark P.E. – Principal Engineer

2. Attendance

a. Sign in Roster attached to these meeting notes.

3. What is the Project:

a. The project involves the shim and overlay sections of the following roads:

Mary Hogan Parking Lot, Mary Hogan Drive, Rec Park Sidewalk, North Side of

the Department of Public Works Shop, Lower Plains Road, Seminary Street,

South Street and Willow Drive.

4. Funding

a. The Project is funded in whole from the Town of Middlebury.

5. Bid Requirements

a. The contractor must provide 5% Bid Bond.

i. The requirement to provide a bid bond has been waived with

Town Paving Contracts.

b. A signed Bid Form

c. A completed Bid Schedule

i. Read the Measurement and payment to understand how each item is

going to be paid and understand what is included in each Item (i.e.

Parts and Pieces)

6. Bid Opening Information

a. Bids are due on Thursday, May 7, 2026 at 2:00 p.m.

b. This may be modified via addendum

c. The bids are due to the Town of Middlebury.

d. The bid opening location is Public Works Building on 1020 Route 7 South

Middlebury, VT 05753.

e. Bids must be submitted in person or via mail.

i. Bidders shall consider travel time for packages when submitting their

bid by mail. Bids that arrive after the opening via mail will not be

accepted.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.