Project Information

Bid Title

BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE

Issuing Agency

Rostraver township

Location

Pennsylvania

Published Date

Mar 2, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-10

Original Source

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Bid Documents

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Project Description

Bid Number:	26-10
Bid Title:	BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE
Category:	Paving
Status:	Open

Description: Sealed bids will be received at the Office of the Westmoreland County Controller, Suite 111, 2 North Main Street, Greensburg, Pennsylvania until 2:00 P.M., prevailing time, Tuesday, March 31, 2026, and will be opened, checked, and read aloud at approximately 2:15 P.M. later in the Commissioners' Conference Room, for the purchase of Bituminous Plant Mix Material and Stone Aggregate for the Westmoreland County Department of Public Works. Bid Documents will be on Westmoreland County’s website http://www.westmorelandcountypa.gov/Bids on or before Tuesday March 9, 2026, preparatory to and during bidding. Addenda will ONLY be posted on the Westmoreland County website. All Bidders are required to periodically visit the County’s website for Addenda updates. It is ALL Bidders’ responsibility to verify that they have received and reviewed all addenda posted on the County’s website before submitting a bid. A certified check or bidder's bond in the amount of ten (10%) of the grand total bid must be enclosed with the Bid Documents. Bid Bond of the two lowest bidders will be held until the contract is awarded and the successful bidder supplies performance bond and signs contract. All other bid bonds will be returned within fifteen days after opening. The Westmoreland County Commissioners reserve the right to reject any or all bids. The Commissioners also reserve the right to approve the sufficiency of any required surety. "Notice is hereby given that this project is regulated under Executive Order 11246, the aims which are to promote and insure equal opportunity for all persons, without regard to race, color, religion, sex or national origin, for employment or seeking of employment with government contractors.” "Failure of a contractor or applicant to comply with any provision of the regulation shall be grounds for imposition of any or all of the sanctions authorized by the order." All bids must be properly signed and submitted, in duplicate, in a sealed opaque envelope plainly marked on the outside with the bidder's name and address and the designation: BID: BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE Late Proposals will not be accepted or considered. You must follow all instructions on the attached set of bid specifications. Failure to do so may result in your bid being disqualified. Publication Date/Time: 3/2/2026 12:00 AM Publication Information: LATROBE BULLETIN Closing Date/Time: 3/31/2026 2:00 PM Submittal Information: SEALED BIDS TO CONTROLLERS OFFICE BY 2:00PM Bid Opening Information: 2:15PM Contact Person: VAUGHN NEILL 724-830-3966 724-830-3969 FAX [email protected] Business Hours: MONDAY-FRIDAY 8:30AM-4:00PM Related Documents: BID 26-10

Attachment Preview

INVITATION TO BID

FOR WESTMORELAND COUNTY

DEPARTMENT OF PUBLIC WORKS

Sealed bids will be received at the Office of the Westmoreland County Controller, Suite 111,

2 North Main Street, Greensburg, Pennsylvania until 2:00 P.M., prevailing time, Tuesday, March 31, 2026, and

will be opened, checked, and read aloud at approximately 2:15 P.M. later in the Commissioners' Conference

Room, for the purchase of Bituminous Plant Mix Material and Stone Aggregate for the Westmoreland County

Department of Public Works.

Bid Documents will be on Westmoreland County’s website http://www.westmorelandcountypa.gov/Bids

on or before Tuesday March 9, 2026, preparatory to and during bidding. Addenda will ONLY be posted on the

Westmoreland County website. All Bidders are required to periodically visit the County’s website for Addenda

updates. It is ALL Bidders’ responsibility to verify that they have received and reviewed all addenda posted on

the County’s website before submitting a bid.

A certified check or bidder's bond in the amount of ten (10%) of the grand total bid must be enclosed with

the Bid Documents. Bid Bond of the two lowest bidders will be held until the contract is awarded and the

successful bidder supplies performance bond and signs contract. All other bid bonds will be returned within

fifteen days after opening.

The Westmoreland County Commissioners reserve the right to reject any or all bids. The Commissioners

also reserve the right to approve the sufficiency of any required surety.

"Notice is hereby given that this project is regulated under Executive Order 11246, the aims which are to

promote and insure equal opportunity for all persons, without regard to race, color, religion, sex or national origin,

for employment or seeking of employment with government contractors.”

"Failure of a contractor or applicant to comply with any provision of the regulation shall be grounds for

imposition of any or all of the sanctions authorized by the order."

All bids must be properly signed and submitted, in duplicate, in a sealed opaque envelope plainly marked

on the outside with the bidder's name and address and the designation:

BID:

BITUMINOUS PLANT MIX MATERIAL

AND STONE AGGREGATE

Jeffrey Balzer

County Controller

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GENERAL INSTRUCTIONS TO BIDDERS

1. General: Separate and sealed bids for Bituminous Plant Mix Material and Stone Aggregate for

Westmoreland County will be received at the Office of the County Controller, Courthouse Square, Suite

111, 2 North Main Street, Greensburg, Pennsylvania 15601 until 2:00 p.m. on Tuesday, March 31, 2026.

LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED

Bids will be opened and read aloud on March 31, 2026, at approximately 2:15 P.M.

2. Submission of Bids: An original and one (1) copy of the complete Bid must be submitted in a sealed

envelope, and addressed to the Westmoreland County Controller and clearly marked on the outside of the

envelope with the Bidder's name and address and the designation:

“BID – BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE”

No responsibility will be attached to any COUNTY representative for premature opening of a bid not

properly addressed and identified.

3. Bid Security: Each bid must be accompanied by a certified, good faith check drawn upon a bank

authorized to do business in the Commonwealth of Pennsylvania, cashier's check, or by a bid bond with

corporate surety, in the amount of ten percent (10%) of the amount bid for the grand total price of the

Bituminous Plant Mix and Stone Aggregate. Bid bonds must be signed by an authorized representative

of both the bidder and the surety company, and accompanied by a power of attorney authorizing execution

of the bond on behalf of the surety company, or the bid will be rejected.

4. Tax Exemptions: The County is exempt from all Federal excise and transportation taxes, the provisions

of the Fair Trade law, and the Pennsylvania sales and use tax for purchase of tangible personal property.

The registration number with the Internal Revenue Service is 25-6001046. No exemption certificates are

required and none will be issued. Nothing in this paragraph is meant to exempt a bidder from payment of

sales tax or use tax required to be paid with respect to its purchase or use of tangible personal property

used or transferred in connection with the performance of this contract. If the County is required by law

to pay any excise tax and then seek a refund or credit, the bidder may add the amount of the tax to the bid

price as a separate item.

The bidder will be required to complete an Internal Revenue Service Form (IRS) W-9, providing

the bidder's taxpayer identification number and, if applicable, certification regarding backup

withholding and submit the completed W-9 Form along with the executed contract. The form can

be found on the IRS web site through this link: https://www.irs.gov/forms-pubs/about-form-w-9 .

Selected contractor will submit the completed W-9 Form along with the executed contract.

5. Right to Accept or Reject Bids: The Westmoreland County Commissioners reserve the right to waive

informalities for the best interest of the County, approve sufficiency of surety and reject any and all bids.

Failure of the bidder to sign the bid or have the signature of an authorized agent or representative on the

official bid form will be cause for rejection of the bid. Signature must be written in ink; typing or printing

is not acceptable. Bidders must include all information required on the Official Bid Form. Failure to

comply may be cause for rejection of the bid. Award of the contract will be made at the County's option

to the lowest responsible bidder.

6. Approved Equal: Whenever a product is defined in this invitation by trade name and catalogue number

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of a manufacturer or vendor, the term "or approved equal," if not inserted therewith shall be implied. Any

reference to a particular manufacturer's products either by trade name or by limited description is solely

for the purpose of more clearly indicating the minimum standard of quality desired, except where a no

substitution is requested, the County will consider bids for the referenced item only. The term "or

approved equal" is defined as meaning any other make which, in the sole opinion of the County, is of such

character, quality and performance equivalence as to meet the standard of quality of items specified for

which it is to be used equally as well as that specified. The bidder quoting on a commodity other than as

specified shall furnish complete identification on the bid proposal of the product he is offering by trade

name brand and/or model number. The bidder shall also furnish descriptive literature and data with respect

to the alternative commodity he proposes to furnish. Bidders offering an alternate shall also indicate any

known specification deviations from the referenced item on the “Bid Exception Sheet”.

7. Withdrawal of Bids: Bids may be withdrawn at any time prior to the designated time of the opening of

bids. All bids must be firm for thirty (30) days following the bid opening; and, no bids will be permitted

to be withdrawn during such period. Bids will be awarded or rejected within thirty (30) days from opening.

In the event award of Bid cannot be made within thirty (30) days from date of Bid Opening, bidders will

be afforded the opportunity to extend their bid for an additional thirty (30) days be completing and

submitting to the County a Consent to Extension of Date for Bid Award Form, a copy of which is attached

hereto as Attachment “A”.

8. Provisions Required by Law Deemed Inserted: Each and every Provision of law and clause required by

law to be inserted in the Contract for this project will be deemed to be inserted therein and the Contract

will be read and enforced as though it were included here, and if through mistake or otherwise any such

provision is not inserted, or is not correctly inserted, then upon the application of either party, the Contract

shall forthwith be physically amended to make such insertion.

9. More Than One Bid: If more than one bid is offered by any one BIDDER, in his own name or in the name

of his agent, partner, or other person, all bids submitted by such BIDDER shall be rejected.

10. Non-Discrimination Agreement: The Successful Bidder shall execute the attached Non-Discrimination

Agreement herein marked as Attachment "B".

11. Contractor Integrity: The Successful Bidder shall execute the attached Contractor Integrity Agreement

herein marked Attachment "C".

12. No-Lien Affidavit – The successful bidder shall execute the attached Contractor’s No-Lien Affidavit

marked Attachment “D”.

13. Affidavit RE – The successful bidder shall execute the attached Affidavit-RE marked Attachment “E”.

14. Addenda to Contract: During the bidding period the County may issue written Addenda to each person,

firm or corporation which has secured a copy of these specifications, making changes or corrections to

the specifications as issued. Such changes or corrections shall be included in the work and/or materials

covered by the bid proposal, and such Addenda shall become part to the specifications and contract.

Bidders who secure Bid Specifications via the internet are cautioned to verify if Addenda have been issued

by the County prior to submission of bid. The County assumes no responsibility to notify any prospective

bidder of Addenda to Bid Specifications that are secured via the internet

15. Payment: The County will make payment to the successful Bidder within thirty (30) days upon receipt of

an invoice and receipt of and acceptance of the materials ordered. The invoice is to be submitted to:

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Westmoreland County Department of Public Works, 194 Donohoe Road, Greensburg, PA 15601.

16. Performance Bond: The successful bidder will be required to furnish a bond guaranteeing performance of

the contract, with sufficient surety in the amount of fifty percent (50%) of the amount of the contract within

fifteen (15) days of the date of written notice of award of the contract herein marked Attachment “F”.

NOTE: FAILURE TO FURNISH SUCH BOND WITHIN THIS TIME PERIOD SHALL, AT THE

OPTION OF THE COUNTY, CONSTITUTE GROUNDS TO REVOKE THE BID AWARD AND

DECLARE THE BID SECURITY FORFEITED.

17. Insurance: During the term of this contract, the Contractor shall maintain in effect insurance policies

covering the following:

1) Automobile - $500,000 combined single limit.

2) Workmen's Compensation - In amounts required by law.

3) General Liability - $500,000 per occurrence of personal injury; $500,000 per occurrence of

property damage.

A Certificate of Insurance must be provided along with the Performance Bond within fifteen

(15) days of written notice of award of the contract.

18. Term of Agreement: The term of this agreement shall begin on May 1, 2026 through April 30, 2027.

19. Contact Person: Any questions regarding this bid should be directed to Vaughn W. Neill at 724-830-

3966, fax: 724-830-3969, e-mail: vneill@westmorelandcountypa.gov.

20. In accordance to Pennsylvania’s “Right To Know” Laws, (Act 3 of 2008: 65 PS 67.101 et seq), the County

may make available for viewing or provide copies of all bids received and all associated contract

documents following awarding of same.

21. The submission of a Bid shall constitute and establish the Bidders intent to enter into a binding contract

with Westmoreland County for the goods and services solicited. Additionally, should any bid submitted

contain defect(s) that in the County’s opinion, is of a non-material nature, the Bidder agrees that by the

submission of a Bid, Bidder will correct any defect(s) upon request of the County.

22. Unit Prices: In the event Unit Prices are required, the County reserves the right, should there be any

discrepancy, inconsistency or difference between the Unit Price(s) and Total Price(s), to choose the lowest

of the prices listed and the vendor shall be bound to provide the goods and/or services in question at the

lower cost. The County reserves the right to award for individual items, groups or combined award as may

be in the County’s best interest.

23. Quantities listed are estimates only. Actual amounts ordered may vary.

24. For all Public Works Projects in excess of $25,000.00, the successful bidder shall be required to strictly

follow and comply with all provisions of the Public Works Employment Verification Act 43 PS § 167.1

and PA Code Regulations at 66.1 – 66.9.

25. The bidder shall list on a separate sheet of paper, when needed, any variations from, or exceptions to, the

conditions and specifications of this bid. This sheet shall be labeled “Exception(s) to Bid Conditions and

Specifications”, and shall be attached to the bid.

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SPECIFICATIONS

QUALITY: All items except anti-skid shall be Pennsylvania Department of Transportation approved in

accordance with Pennsylvania Department of Transportation Form 408 Specifications. Materials

shall also meet the approval of the County prior to delivery.

CONTRACT TERM: May 1, 2026 through April 30, 2027

DELIVERY: This is a fixed price contract. Unlike previous years, price adjustments may only take place if

there is a substantial change in fuel prices during the term of the contract. Check the PA DGS

(Department of General Services) website for price adjustments when applicable.

The Westmoreland County Department of Public Works reserve the right to limit or increase

quantities as use requires. Material must be available within ten (10) days after the contract is

awarded, and thereafter as use requires on a two (2) day notice.

The Bituminous Plant Mix Material will be picked-up at the bidder's plant. Therefore in order for

a bidder to submit a price for Bituminous Plant Mix the bidder's batch plant must be located in

close proximity to that geographic region. The County reserves the right to reject a low bid if this

criterion is not met.

The prices for Bituminous Plant Mix Material are based on the Penn D.O.T. Asphalt Index at the

time of the bid. The prices are subject to adjustment pursuant to increase or decrease in the

monthly Penn D.O.T. Asphalt Index in accordance with Form 408, Section 110.04.

The Coarse Aggregate bid will include a picked-up and delivered price. Therefore, in order for a

bidder to submit a price for Coarse Aggregate - Picked-Up the bidders quarry must be located in

close proximity to that geographic region. The County reserves the right to reject a picked-up low

bid if this criterion is not met.

The approximate delivery points for Coarse-Aggregate - Delivered are as follows:

Northern Westmoreland County-

Slickville-Saltsburg Road

Northmoreland Park

West-Central Westmoreland County-

Irwin-Herminie Road

Harrison City-Export Road

East-Central Westmoreland County, Greensburg-

Mt. Pleasant Road

Latrobe-Kingston Road

Mammoth Park

Twin Lakes Park

Public Works Building

Westmoreland Manor

Southern Westmoreland County-

Cedar Creek Park

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Commodity Codes

• NAICS 212319Other Crushed and Broken Stone Mining and Quarrying
• NAICS 212321Construction Sand and Gravel Mining
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 327320Ready-Mix Concrete Manufacturing
• NAICS 423320Brick, Stone, and Related Construction Material Merchant Wholesalers

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