Project Information

Bid Title

Professional design engineering services for Project S-701010.00, SE 45th at SE Adams Street.

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Oct 23, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Ref. #

066-25

Original Source

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Bid Documents

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Project Description

Request	Department	Description	Due Date
066-25	Public Works	Professional design engineering services for Project S-701010.00, SE 45th at SE Adams Street.	11/24/2025 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR

QUALIFICATIONS (RFQ)

Quotation Number: 066-25

Date Issued:

10-23-2025

Closing Date:

11-24-2025, 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS A NEW ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/bidportal) in order to receive

or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County Board of County Commissioners has authorized the issuance of a “Request for

Qualifications” from qualified consulting engineering firms interested in providing professional

design engineering services for intersection Project S-701010.00, SE 45th at SE Adams Street,

pavement replacement, and replace a 4-way signalized intersection with a roundabout.

SCOPE OF PROPOSED WORK

The purpose of this project is to improve intersection safety by removing the existing concrete

pavement and traffic signal structures, and constructing a roundabout.

Road closures due to utility relocations or project construction cannot take place until I-70

through downtown Topeka is open to unrestricted traffic. The timing of a letting should allow

for project completion (specifically full closure of the intersection) within a single construction

season.

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The north leg of the existing and future intersection lie within the City Limits of Topeka. The

design of this leg will coordinate with City of Topeka project 701051.00, a project to reconstruct

SE Adams Street from SE 37th to SE 45th Streets. Construction of this project is tentatively

scheduled for 2028 / 2029.

Work consists of (but not limited to):

• Design surveys

• Pavement design

• Drainage design

• Roundabout design

• Coordinate with utilities for possible relocation

• Conduct right-of-way staking for appraisers and utilities

• Prepare possible public meeting documents and displays

• Prepare field check plans, right-of-way plans, any necessary easement acquisition

documents and diagrams, office check plans, final plans, bidding documents, and

construction cost estimates.

• Review bids and prepare construction contract documents through contractor signature

This work will take the project through bid award and construction contract approval by the

County Commission.

Real estate appraisal and acquisition will be conducted via separate contracts.

CONTENT OF QUALIFICATIONS SUBMITTAL

Transmittal Letter. The transmittal letter is to serve only as the document covering the consultant’s proposed

qualifications. This letter should provide the name, title, address and telephone number of the firms’ official contact

person. This individual or his appointed representative shall have the authority to bind the firm and be available to

be contacted by telephone or attend interviews if deemed necessary by the selection committee.

Ability of the firm to design the required improvements. The firm’s qualification statement shall include a brief

description of similar projects completed.

Project Approach. Provide a brief statement as to the firm’s approach to the project as relates to existing

conditions, design criteria considerations and design alternatives that may be considered.

References. The firm shall include the names, addresses and telephone numbers of cities where similar projects

have been completed.

Key Personnel and Organization. Personnel assigned to the project shall be identified and their qualifications

provided. A resume indicating key relevant experience and knowledge of each person named must be attached to

the qualification statement.

Submittal and Selection Process. The Shawnee County Selection Committee will review all qualification

statements received and make a determination as to the best-qualified firm for each project.

Page 2 of 8

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It

is your responsibility to make sure the uploaded file is the correct, complete and contains all required

information and signatures. The document file name should only contain spaces and letters or numbers,

please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid

portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address

of the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon

proper identification of bidder and provided request is received prior to time of closing. Negligence on

the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing

of bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per

company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach

as the first page of your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid

portal for us to record you as an attendee. If you are not marked as attended, the system will not allow

you to upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP

has a mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

Please Submit Your Bids Early: In case you have problems getting your bid to upload and need

assistance, we suggest you submit before 1:30 pm. Please contact us at once if you have issues

uploading. Our system will not allow any bids to be uploaded after 2:00 pm. If your pricing changes,

you can replace your bid in the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly

recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly

evaluated and a determination made as to their compliance with applicable specifications. The

appropriate County department head shall make this determination. Upon completion of the above

determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of

County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County

Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or

informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as

possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of

the Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires

public information be placed in the public domain at the conclusion of the selection process, and be

available for examination by all interested parties. No proposals shall be disclosed until after a contract

award has been issued. Shawnee County reserves the right to destroy all proposals if the RFP is

withdrawn, a contract award is withdrawn, or in accordance with Kansas law. The online bid portal will

not accept late proposals.

Page 3 of 8

How to include Proprietary Information in your proposal: Trade secrets or proprietary

information legally recognized as such and protected by law may be requested to be withheld if

clearly labeled "Proprietary" on each individual page and provided in a clearly marked and

separated with the Proprietary Divider page, section within the pdf file uploaded to the online bid

portal. Only one file is allowed to be uploaded to the bid portal. Pricing information is not

considered proprietary and the bidder's entire proposal response package will not be considered

proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal

underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate

section from the main proposal and clearly labeled and section off by the divider page. The

bidder shall provide detailed written documentation justifying why this material should be

considered "Proprietary". Shawnee County reserves the right to accept, amend or deny such

requests for maintaining information as proprietary in accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County

Bid Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who

downloads project information off the bid portal website. Bids must be submitted through the Shawnee

County Bid Portal to be considered. All projects are posted on the County website, not all projects are

posted on the Demandstar website. Registration is free.

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain

unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves

the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of

this RFQ when such action is considered in its best interest. Subsequent negotiations may be

conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on

the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee

County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can

consider among other factors such things as labor cost, service and parts availability and

maintenance costs of items upon which proposals are received. Shawnee County can determine

any differences or variations in the quality or character of the material, goods, wares or services

performed or provided by the respective vendors.

Page 4 of 8

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries

of the materials/services within the times specified in the RFQ, purchase order or contractual

agreement, Shawnee County may by written notice, terminate the contract OR purchase order.

The successful vendor will certify and warrant that goods, personal property, chattels, and

equipment sold and delivered are free and clear of any and all liens, or claims of liens, for

materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and

any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the

project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the

work to be done; and that this proposal is based upon the terms, specifications, requirements and

conditions of the RFQ, and documents. The vendor further agrees that the performance time

specified is a reasonable time, having carefully considered the nature and scope for the project as

aforesaid.

Shawnee County will use discretion with regards to disclosure of proprietary information

contained in any response, but cannot guarantee the information will not be made public. As a

governmental entity, Shawnee County is subject to making records available for disclosure

pursuant to the Kansas Open Records Act. Any confidential or proprietary information should

be clearly marked.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash

Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall

be construed and interpreted so as to ensure that the County shall at all times stay in conformity

with such laws, and as a condition of agreements the County reserves the right to unilaterally

sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the

Agreement may be deemed to violate the terms of such law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation

as to other vendors, so that all proposals for the project will result from free, open, and

competitive proposing among all vendors.

This RFQ, responses thereto and any contract documents will be governed by the law of the

State of Kansas. Any dispute arising out of the same will be litigated only within the courts of

the State of Kansas.

Vendor agrees that all data, documents, and information, regardless of form that is generated as

a result of this RFQ are the property of Shawnee County. The County shall not be liable to

reimburse any vendor for the costs of creating, compiling or delivering the same to the County.

By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no

interest (including financial benefit, commission, finder’s fee, or any other remuneration) and

will not acquire any interest, either direct or indirect, that would conflict in any manner or

degree with the performance of proposer’s services, or 2) benefit from an award resulting in a

“Conflict of Interest.” A “Conflict of Interest” will include holding or retaining membership, or

employment, on a board, elected office, department, division, or bureau, or committee

sanctioned by and/or governed by the Board of Shawnee County Commissioners of the County

of Shawnee, Kansas. Proposers will identify any interests, and the individuals involved, on

separate paper with the response and will understand that the County may reject their proposal at

its sole discretion.

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Commodity Codes

• NAICS 541330Engineering Services

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