Project Information

Bid Title

26-ES-01-WYEMS – Fuel Tank Rental & Fuel Delivery

Issuing Agency

Wyoming County

Location

New York

Published Date

Mar 2, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0001

Original Source

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Bid Documents

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Project Description

Bid Number:	26-0001
Bid Title:	26-ES-01-WYEMS – Fuel Tank Rental & Fuel Delivery
Category:	Emergency Services
Status:	Open

Description: Wyoming County, pursuant to the provisions of Section 103 of the General Municipal Law, State of New York, is soliciting sealed bids for the annual rental or purchase of a 500-gallon fuel tank and associated gasoline supply and delivery.  Sealed bids will be accepted by the Director of Fire and Emergency Management until March 27, 2026 at 4:00 p.m. at which time they will be publicly opened for the following service. Publication Date/Time: 3/2/2026 2:00 PM Closing Date/Time: 3/27/2026 4:00 PM Contact Person: Contact Person: Brian Meyers, Director of Fire & Emergency Management Email: bmeyers@wyomingcountyny.gov Phone: 585-786-8867 Website: https://www.wyomingcountyny.gov Related Documents: Bid - Fuel Tank Rental and Gas Supply HMP RFP exhibits A-D

Attachment Preview

WYOMING COUNTY OFFICE OF EMERGENCY SERVICES

WYOMING COUNTY GOVERNMENT CENTER

151 N. MAIN STREET

WARSAW, NEW YORK 14569

PH: (585) 786-8867

March 2, 2026

26-ES-01-WYEMS – Fuel Tank Rental &

Fuel Delivery

REQUEST FOR BIDS

Fuel Tank Rental and Gasoline Fuel Delivery

Wyoming County, pursuant to the provisions of Section 103 of the General Municipal Law, State of

New York, is soliciting sealed bids for the annual rental or purchase of a 500-gallon fuel tank and

associated gasoline supply and delivery. Sealed bids will be accepted by the Director of Fire and

Emergency Management until March 27, 2026 at 4:00 p.m. at which time they will be publicly

opened for the following service.

Issued Date: March 2, 2026

Proposal Response Due Date: 4:00 p.m., March 27, 2026

Submit to:

Wyoming County Fire & Emergency Management

151 N. Main Street

Warsaw, NY 14569

Attention: Director

Questions regarding this Bid Solicitation should be submitted via email to:

Contact Person: Brian Meyers, Director of Fire & Emergency Management

Email: bmeyers@wyomingcountyny.gov

Phone: 585-786-8867

Website: https://www.wyomingcountyny.gov

March 2, 2026

26-ES-01-WYEMS – Fuel Tank Rental &

Fuel Delivery

Wyoming County

REQUEST FOR BIDS

Fuel Tank Rental and Gasoline Fuel Delivery

1. Solicitation Process and Contract Award

Verbal explanations or instructions given by a county employee to a bidder in regard to this

solicitation will not be binding on the County. Formal requests for clarification of this bid

solicitation or questions regarding the terms of this bid solicitation are to be directed in

writing to Brian Meyers, Director of Fire and Emergency Management, 151 N. Main Street,

Wyoming, New York 14569 via email at: bmeyers@wyomingcountyny.gov. Any

information given to a bidder in response to a formal request will be furnished to all bidders

as an amendment to this solicitation, if such information is deemed necessary for the

preparation of proposals, or if the lack of such information would be detrimental to

submission of uniform proposals. Only such amendments, when issued by the County

Office of Emergency Services, will be considered as being binding on the County.

While it is the County’s expressed intention to provide for a fair and competitive solicitation

for this contract, the County reserves the right to waive specific requirements of this

solicitation when such waiver is deemed to be in the County’s best interest.

This bid solicitation does not commit the County of Wyoming to award a contract or to pay

any costs incurred by the bidder in the preparation of a proposal. Any bidder who submits a

proposal in response to this solicitation does so at their own expense.

The County of Wyoming reserves the right to accept or reject any or all bids received as a

result of this request, to negotiate with all qualified bidders, or to cancel in part or in its

entirety this bid if it is deemed in the best interest of the County to do so. The County of

Wyoming may require that the bidder tentatively selected participate in negotiations, and to

submit further documentation and/or revisions of their bid as may result from contract

negotiations.

The County of Wyoming may award a contract based upon the bids received, without

discussion of such bid with a bidder. Each bid should therefore, be submitted in the most

favorable terms the bidder can make to the County of Wyoming. The County of Wyoming

does, however, reserve the right to request additional data or an oral presentation in support

of the written bid.

The awarding of a contract for the work outlined in this Request for Bids is subject to the

approval of the Wyoming County Board of Supervisors. Contract award decisions will be

made public as soon as possible. Bidders should not assume that their bid has been approved

until the receipt of official notification from the County of Wyoming. Any expenditure

incurred prior to the official notification by the County of Wyoming will be the sole

responsibility of the bidder.

The Wyoming County Office of Emergency Services and the County Administrator shall

evaluate all bids. It is anticipated that the County Board of Supervisors will act to select a

firm on or about April 14, 2026.

The County of Wyoming fully complies with the regulatory requirements and spirit and

intent of Affirmative Action and Equal Opportunity Employment.

It is the intent of the county to award this contract to one Bidder.

2. Form of Contract

The County intends to develop its own contract for these services. The final contract for this

project will involve, at a minimum, the terms and conditions set forth in this solicitation

(including the General Conditions) and may include those reflected in the specific bid

submitted. The contract shall be the exclusive source of the bidder’s rights and remedies,

and shall supersede any and all prior writings, negotiations or agreements of any kind.

3. Use of Subcontractors

In the event that a contract is awarded to a bidder choosing to utilize subcontractors, the

successful bidder will be responsible for ensuring that the subcontractors meet the

requirements of this solicitation and the contract between the County and the successful

bidder.

4. General Conditions

In submitting a proposal, the bidder agrees to be bound by the requirements set forth in the

following General conditions. Whenever reference is made to the term “Contractor” this

shall include the party with whom the County has entered into an agreement as well as any

subcontractors whom the bidder has engaged to complete portions of the Scope of Services.

a. In submitting a bid, the bidder is certifying that:

1. The price stipulated within the bid has been arrived at independently without

collusion, consultation, communication or agreement for the purposes of

restricting competition, as to any matter relating to such prices with any other

bidder or any other competitor;

2. The bidder has not knowingly disclosed the price stipulated within the bid,

either directly or indirectly, to any other bidder or competitor.

3. No official or agent of Wyoming County has a direct or indirect interest in

the awarding of a contract for the services set forth in this bid.

b. It is agreed that the Contractor shall be responsible for any loss, personal injury,

death and/or any other damage that may be done or suffered by reason of the Contractor’s

negligence or failure to perform any of the obligations defined by this Agreement; and the

Contractor hereby agrees to indemnify and save the County harmless from any loss, cost,

damages and other expenses suffered or incurred by the County by reasons of the contract’s

negligence or failure to perform any of the said obligations. The Contractor further agrees to

defend the County in any action or suit brought against the County arising out of the

Contractor’s negligence, errors, acts or omissions under this Agreement. The negligence of

any agent, servant or employee of the contractor is deemed to be the negligence of the

contractor within the meaning of this paragraph.

c. It is understood that the Contractor is an independent contractor and shall not be

considered an agent of the County nor shall any of the contractor’s employees or agents be

considered sub-agents for the County.

d. The Contractor agrees to comply with the non-discrimination in employment policies

as required by applicable State and Federal laws and regulations regarding employment

discrimination. The Contractor assures the County that, in accordance with applicable law, it

does not, and agrees that it will not, discriminate in any manner on the basis of age, color,

creed, national origin, race, religious belief, sexual preference, or handicap.

e. The Contractor shall without additional expense to the County be responsible for

complying with any and all applicable laws, codes, and regulations in connection with the

goods and services called for in the proposal.

f. The Contractor shall not assign or transfer any interest or claim under this contract

except as authorized in writing by the County and, except as set forth in the bidder’s bid, no

contract shall be made by the contractor with any other parties for furnishing any of the work

or services under this contract without the approval of the County.

g. The exclusive means of disposing of any dispute arising under this contract which is

not disposed of by agreement shall be decided in a New York State court of competent

jurisdiction, located within Wyoming County, New York. There shall be no right to binding

arbitration. Pending final resolution of a dispute, the Contractor must proceed diligently

with contract performance. The contractor waives any dispute or claim not made in writing

and received by the County within 30 days of the occurrence giving rise to the dispute or

claim. A claim must be in writing, for a sum certain, and any money requested must be fully

supported by all cost and pricing information.

h. The performance of work under the contract may be terminated by the County in

whole or in part from time to time, effective upon receipt of notice, whenever the Contractor

shall default in performance of this contract or fails to make progress in prosecution of the

contract work or endangers such performance and fails to cure such default within a ten (10)

day period after receipt of notification from the County specifying the default.

i. The County may at any time make incidental changes within the general scope of the

contract in the work and services to be performed. The contract shall be modified in writing

to reflect any equitable adjustment justified by any increase or decrease in the Contractor’s

cost or time required for performance or change in scope of services.

j. For contracts involving services, the successful Contractor shall provide within ten

(10) days and prior to any work being performed, Certificates of Insurance properly executed

by an authorized representative of his insurance underwriter, evidencing that the following is

in effect:

Contractor shall procure and maintain insurance satisfactory to County covering all locations

and facilities operated or maintained by Contractor in the following coverages and amounts:

A. Comprehensive General Liability, including personal injury coverage of

$1,000,000 per occurrence - $2,000,000 in the aggregate; property damage in the

amount of $500,000 per occurrence and $1,000,000 in the aggregate.

B. Automobile coverage, with a combined single limit of $1,000,000, including

coverage for Sudden/Accidental Pollution of the Environment.

C. Statutory Workers’ Compensation and Disability coverages.

D. Professional Liability Insurance in the amount of $1,000,000.00 where

applicable.

E. Unemployment Insurance Benefits as required by statute.

The CONTRACTOR shall submit at the time of the execution of this agreement, certificates

of insurance properly executed by an authorized representative of its insurance underwriter,

evidencing such insurance policies to be in full force and effect, naming the COUNTY and

its officers, employees, agents and representatives as additional insured.

Notice of termination of any such policies must be provided to the COUNTY at least thirty

(30) days in advance. CONTRACTOR shall, on or before this 30-day period, provide the

COUNTY with a prospective Certificate of Insurance with the above coverage and limits for

the balance of the term of this agreement.

Commodity Codes

• NAICS 237120Oil and Gas Pipeline and Related Structures Construction
• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
• NAICS 454310Fuel Dealers
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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