Project Information

Bid Title

Housatonic and Beaver Brook WWTPs_Mechanical Screen and Compator Systems

Issuing Agency

City of Milford

Location

Connecticut

Published Date

Mar 4, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

1840

Original Source

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Bid Documents

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Project Description

1840 - Housatonic and Beaver Brook WWTPs_Mechanical Screen and Compator Systems

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Legal Notice

CITY OF MILFORD

Office of the Purchasing Agent

70 West River Street - Milford, CT 06460

Tel (203) 783-3225

INVITATION TO BID

ITB # 1840

Notice is hereby given that an Invitation to Bid for the

Demolition of Existing Mechanical Screen, Washer Compactor, and Control Panel, and

Installation of New Mechanical Screening and Washing Compactor Systems:

(1) City of Milford Housatonic WWTP

(2) Beaver Brook WWTP

will be received in the Purchasing Agent's Office until

3:00 p.m., Thursday, March 26, 2026

Bids will be opened publicly and the results will be posted to the City’s website.

Specifications are available in the Purchasing Office or may be downloaded at

www.milfordct.us/863/Current-Bids.

If you download Bid packages it is your responsibility to ensure

that you have current information. Check for any applicable addenda prior to submitting a Bid.

The City of Milford is not responsible for data or transmission errors.

A Non-Mandatory pre-bid meeting between prospective bidders and Wastewater Superintendent

Lindsay King will convene at the

Housatonic Wastewater Treatment Plant, 1255 Oronoque Road, Milford, CT.

10:00 a.m., Thursday, March 12, 2026

when project details will be discussed and questions answered.

A bid bond for 5% of the total project cost is required and must accompany each bid.

Bids must be held firm for One Hundred Twenty (120) days beyond the bid opening date.

The successful bidder must file a 100% Performance Bond, a 100% Labor & Materials Payment

Bond, and a Certificate of Insurance with the Purchasing Agent within 10 days of notice of bid

award.

Bidders’ attention is called to the requirements as to conditions of employment to be observed,

minimum state wage rates to be paid pursuant to Conn. Gen. Stat. § 31-53, et seq., and payroll

submission requirements under the contract.

The Purchasing Agent reserves the right to reject any or all bids, or to waive defects or

informalities, and to accept any bid deemed to be in the City's best interests.

Fred Bialka

Purchasing Agent

NOTICE OF INVITATION TO BID

Demolition of Existing Mechanical Screen, Washer Compactor, and Control Panel, and

Installation of New Mechanical Screening and Washing Compactor Systems:

(1) City of Milford Housatonic WWTP

(2) Beaver Brook WWTP

ITB # 1840

The City of Milford, Connecticut is requesting written, sealed Bids from interested parties for the

City of Milford Housatonic WWTP and Beaver Brook WWTP Mechanical Screen and Compactor

Systems.

One (1) original and two (2) copies of all Bids shall be submitted in a sealed envelope clearly

labeled with your name and address in the upper left-hand corner and the name of the bid clearly

marked, in the lower left-hand corner, in the format provided below:

ITB # 1840

MECHANICAL SCREEN & COMPACTOR SYSTEMS BID

(1) City of Milford Housatonic WWTP

(2) Beaver Brook WWTP

Bids shall be submitted to the City of Milford Purchasing Agent at 70 West River Street,

Milford, CT, by mail or hand delivered, and must be received no later than 3:00 p.m., Thursday,

March 26, 2026, when they will be publicly opened. Bids must be printed in ink or typewritten.

No pencil entries will be permitted. Contract execution shall be within fifteen (15) days of

Notice of Award. No faxed or e-mailed bids will be considered. The City will not accept

or consider bids, withdrawals, or amendments received after the date and time specified.

Bids received after the time and date specified shall not be considered and shall be returned

unopened. Amendments to or withdrawals of Bids received later than the time and date set for

receipt of such Bids will not be considered. No responsibility will be attached to any City

representative or employee for the premature opening of a Bid not properly addressed and

identified.

The City will evaluate all Bids and make an award based on the best interests of the City. Although

the amount of the Bids will be an important factor in the City’s decision, it will also consider the

experience, reputation, history and qualifications of Bidders. The Invitation to Bid (ITB) and any

specifications may be obtained from the City of Milford’s website:

www.milfordct.us/863/Current-Bids or by contacting:

Lindsay King

Wastewater Superintendent

City of Milford

E-Mail Only: LKing@milfordct.gov

Cc: Frederick Bialka, Purchasing Agent

City of Milford

70 West River Street

Milford, CT 06460

Telephone (203) 783-3225

Facsimile (203) 876-1960

E-Mail: fbialka@ci.milford.ct.us

ITB-1

If you believe that a possible conflict of interest may occur should we accept your bid and award

you a contract or a purchase order, then you must disclose this belief in a statement attached to the

back of the Bid Form.

If tie bids are received which are equal as to price, quality, and service, a bid received from a

business which submits a drug free workplace certification with the bid form will be given

preference in accordance with Milford's Code of Ordinances, Article V, Division 2.

Interested parties should provide Ms. King and Mr. Bialka with contact information, including

names, telephone numbers and email address, so that additional information, if any, concerning

the ITB can be provided to interested parties.

No interpretation of the meaning of the plans, specifications or other contract documents will be

made to any Bidder orally. Every request for such interpretation should be in writing, addressed

to Ms. King and copy Mr. Bialka at the address above. To be given consideration all questions

must be received no later than 4:00 PM, Wednesday, March 18, 2026. Any and all such

interpretations and any supplementary instructions will be in the form of written addenda to the

specifications which, if issued, will available on the City of Milford’s website:

www.milfordct.us/863/Current-Bids not later than three (3) days prior to the date fixed for the

opening of Bids. Failure of any Bidder to receive such addenda or interpretation shall not relieve

any Bidder from any obligations under his/her Bid as submitted. It is the bidders responsibility to

ensure that they have all current information. The City is not responsible for data of transmission

error.

Please e-mail fbialka@milfordct.gov to indicate your interest in this ITB so that additional

information, if any, concerning the ITB can be provided to interested parties.

ITB-1

CITY OF MILFORD

PURCHASING DEPARTMENT

GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

The general rules and conditions outlined below apply to all purchases authorized by the City of

Milford. The conditions outlined become a formal part of each Invitation to Bid unless otherwise

specified. All Bidders are expected to fully inform themselves as to the conditions, requirements

and specifications before submitting Bids. Failure to do so will be at the Bidder’s own risk.

The terms and conditions outlined in the Invitation to Bid become part of the formal contract

following award, unless specified otherwise.

CONDITIONS OF BIDS:

BID FORMS: The Bidder shall maintain one (1) copy for its files and submit one (1) original

and two (2) copies of all Bids shall be submitted in a sealed envelope clearly labeled with your

name and address in the upper left-hand corner and the name of the bid clearly marked, in the

lower left-hand corner, in the format provided below:

ITB # 1840

MECHANICAL SCREEN & COMPACTOR SYSTEMS BID

(1) City of Milford Housatonic WWTP

(2) Beaver Brook WWTP

ADDENDUMS: It shall be the Bidder’s responsibility to check for any Addendums added to the

original Invitation to Bid.

LATE BIDS: Formal bids, addenda to Bids or requests to withdraw a Bid received after the date

and time specified for opening will not be considered.

WITHDRAWAL OF BIDS: Bids may be withdrawn by written authorization only, and must be

received prior to specified time of Bid opening.

MAILING OF BIDS: All Bids are to be mailed or hand delivered in an envelope marked as set

forth above and directed to Frederick Bialka, Purchasing Agent, City of Milford, 70 West River

Street, Milford, CT 06460. Bidders are encouraged to allow sufficient time for mailing of Bids.

The City of Milford assumes no responsibility for postal delays. All Bids received will be stamped

with the date and time received by the Purchasing Office. This date of receipt will prevail over

postmark date.

NON-MANDATORY PRE-BID MEETING: A non-mandatory pre-bid meeting for

prospective bidders will be conducted with the City’s Wastewater Superintendent, Lindsay

King, at the Housatonic Wastewater Treatment Plant, located at 1255 Oronoque Road, Milford,

Connecticut, at 10:00 a.m. on Thursday, March 12, 2026. Attendance is not required, and the

meeting will include a discussion of the project scope and an opportunity for questions.

ITB-2

OPENING OF BIDS: The Bids will be opened publicly and read aloud. Bidders are welcome and

are encouraged to attend Bid openings. Bid openings will be listed by Bidder name, address and

Bid amount only. Bid tabulation will be done at a separate time following Bid opening and will be

available to interested parties at a later time.

BIDDERS IN DEFAULT TO CITY: The Purchasing Agent shall not accept the Bid of a

contractor who is in default on the payment of taxes, licenses or other monies to the City.

BID COMPLETION: All information required by the Invitation to Bid must be complete to

constitute a proper Bid. Any incomplete Bid will be disqualified.

The City of Milford reserves the right to reject any or all bids, or any part of a Bid or to waive

defects and/or informalities in Bids, and to seek clarification or additional information from any

Bidder if in the best interest of the City of Milford.

All formal Bids submitted shall be binding for ninety (90) calendar days following bid-opening

date, unless otherwise specified. The Bidder may agree to an extension at the request of the

Purchasing Agent. All extensions are to be authorized by addendum.

ERROR IN BIDS: Any mistake in a Bid which is obviously a clerical error such as a price

extension, decimal point error or FOB terms may be corrected by the Purchasing Agent, following

Bidder verification. Clerical errors detected at the Bid opening will be corrected and initialed by

the Purchasing Agent, Bidder and a witness, if present. If an error exists in the extension of prices,

the unit price shall prevail.

MULTIPLE BIDS: No Bidder will be allowed to offer more than one Bid price on each item,

although alternate models or styles may meet specifications. Alternates will be considered only if

requested in the original Bid package. If the Bidder submits more than one price on any item, all

prices for that item may be rejected at the discretion of the Purchasing Agent.

TAXES: The City of Milford is exempt from all State, Local and excise taxes - do not include

these taxes in your Bid.

EQUIPMENT SPECIFICATION AND/OR DESCRIPTIONS: Each Bidder shall submit,

when requested by the City, catalogs, descriptive literature and detailed drawings, fully detailing

features, designs and construction necessary to fully describe the material or work it proposes to

furnish.

BID BOND, CERTIFIED CHECK, OR CASHIER’S CHECK: When required, each Bid shall

be accompanied by a Bid bond signed by a surety company authorized to do business in

Connecticut or by a cashier’s check or certified check made payable to the City of Milford,

Connecticut. The amount of the Bid deposit will be 5% of the total project cost unless otherwise

specified.

PERFORMANCE BOND: The Successful Bidder must supply a performance bond for the full

amount of the estimated total Bid. The performance bond shall be made out in favor of the City of

ITB-3

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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