Project Information

Bid Title

Purchase of Dark Sky Compliant Roadway Luminaires

Issuing Agency

City of Bisbee

Location

Arizona

Published Date

Feb 19, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-006

Original Source

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Bid Documents

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Project Description

Bid Number:	25-006
Bid Title:	Purchase of Dark Sky Compliant Roadway Luminaires
Category:	Public Works
Status:	Open

Description: NOTICE OF SOLICITATION FOR PROPOSALSCITY OF BISBEEPurchase of Dark Sky Compliant Roadway Luminaires The City of Bisbee is seeking sealed bids (“Bids”) in the manner specified herein from qualified vendors (“Vendor”) capable of providing the following goods and/or services: The City of Bisbee Public Works Department is soliciting written quotes for the purchase of seventeen (17) dark sky compliant roadway luminaires. Schedule of Events: Submittal Due Date/Time: March 5, 2026 3:00pm (Arizona, MST) Submittal Location: City of Bisbee, City Clerk 118 Arizona Street, Bisbee, AZ 85603 Sealed bids must be submitted in a sealed envelope or container with the following information clearly indicated on the outside: * Name of the Solicitation, as indicated by the City * Name and address of the Vendor Bids shall be submitted in writing, by a paper document that is printed, typed or in ink. Bids submitted directly to the City by electronic means, by facsimile, electronic mail, or otherwise, shall not be accepted. Any substitute for any document forms provided with this Notice of Solicitation must be legible and must contain the same information requested by any such form. Publication Date/Time: 2/19/2026 12:00 AM Closing Date/Time: 3/5/2026 3:00 PM Contact Person: City of Bisbee Public Works 118 Arizona Street Bisbee, AZ 85603 Attn: Mr. Logan C. Dodd (520) 432-6002 Related Documents: Bisbee Dark Sky Roadway Luminaire Solicitation - NOTICE OF SOLICITATION FOR PROPOSALS

Attachment Preview

NOTICE OF SOLICITATION FOR PROPOSALS

CITY OF BISBEE

Purchase of Dark Sky Compliant Roadway Luminaires

1. Introduction

The City of Bisbee is seeking sealed bids (“Bids”) in the manner specified herein from

qualified vendors (“Vendor”) capable of providing the following goods and/or services:

The City of Bisbee Public Works Department is soliciting written quotes for the

purchase of seventeen (17) dark sky compliant roadway luminaires.

2. SCHEDULE OF EVENTS

Submittal Due Date/Time:

March 5th, 2026,

3:00 p.m. (Arizona, MST)

Submittal Location:

City Clerk, City of Bisbee

118 Arizona Street

Bisbee, AZ 85603

Inquiries may be directed to:

City of Bisbee Public Works

118 Arizona Street

Bisbee, AZ 85603

Attn: Mr. Logan C. Dodd

(520) 432-6002

3. Nature of the Purchase

The specifications and descriptions of the work and/or materials required are described in

the attached “Specifications, Scope of Work or Requirements” that accompanies this

Notice.

4. Preparation of Bid

4.1 It is the responsibility of the Vendor to examine the entirety of this Notice of

Solicitation and to seek clarification of any requirement that may not be clear. This Notice

of Solicitation includes the City of Bisbee’s standard Purchase Contract, which the

successful bidder will be required to execute.

4.2 The City will not reimburse any costs incurred in developing, presenting or

providing this Bid. All materials and documents submitted in response become the property

of the City and will not be returned.

4.3 All Bids submitted to the City become a public record. If the Vendor

believes that any information included in a Bid should remain confidential, the Vendor

must specifically identify that information and its reasons. In the event of any public

request for this information, the City will use its best reasonable efforts to provide the

Vendor with notice of this request and an opportunity to obtain a court order, at the

Vendor’s sole expense, protecting this information from release prior to making it

available.

4.4 The specifications included in this Notice of Solicitation are the minimum

level required. All Bids submitted must be for products or services that meet or exceed the

minimum level of all such specifications.

4.5 If brand names or specific products are identified in the specifications, the

Vendor may propose substantially equivalent alternatives. For any such Bid, the Vendor

must submit technical literature or detailed production information sufficient to allow the

City to evaluate the nature of the proposed product.

4.6 Prices shall be submitted on a per unit basis, by line item, when applicable.

The prices offered should include applicable state and local taxes. The City will reimburse

the Vendor for applicable transaction or sales taxes, provided that they are separately

identified in any invoice. The Vendor will be responsible for the payment of all applicable

taxes.

4.7 Prices shall include delivery, freight and installation.

4.8 Any exceptions that are included with the Bid shall be submitted in a clearly

identified separate statement by which the Vendor specifically identifies the precise terms

to which any exception is made and describes any alternative offer, if applicable. Any

exception that is not clearly identified will be without force and effect. An attached

preprinted form of contract or the Vendor’s standard terms will not be considered to be a

specific statement of exception.

5. Submission of the Bid

5.1 Three copies of the Sealed Bids must be in the actual possession of the

City Clerk on or prior to the exact time and date indicated in the Schedule of Events. Late

Bids will not be considered.

5.2 Sealed Bids must be submitted in a sealed envelope or container with the

following information clearly indicated on the outside:

a. Name of the Solicitation, as indicated by the City.

b. Name and address of the Vendor

5.3 Bids shall be submitted in writing, by a paper document that is printed,

typed or in ink. Bids submitted directly to the City by electronic means, by facsimile,

electronic mail, or otherwise, shall not be accepted. Any substitute for any document forms

provided with this Notice of Solicitation must be legible and must contain the same

information requested by any such form.

5.4 Bids may be withdrawn upon the submission of written, signed request

submitted by the Vendor prior to the due date and time. Bids may not be amended or

withdrawn after the due date and time.

6. Award of the Contract

6.1 The City reserves the right to waive any immaterial defect or informality in

a Bid; to reject any or all Bids or portions thereof; to reissue this Notice of Solicitation; and

to accept a Bid on a partial basis, if in the best interests of the City.

6.2 Unless otherwise stated, the Contract will be awarded to the lowest

responsive, responsible bidder who has demonstrated the ability to perform as required.

Factors that will be considered in making this award include technical capability of the

Vendor, performance history, demonstrated availability of the necessary people and

equipment, price and timeliness of the performance.

7. Certification

7.1 By signing and submitting a Bid, the Vendor certifies that the Bid did not

involve any collusion or other anti-competitive practice; that the Vendor will not

discriminate against any employee, applicant, or customer in violation of applicable state

and federal law; and that the Vendor has not given, offered to give and will not give any

economic opportunity, future employment, gift, loan, gratuity, trip, favor or discount to

any City employee or official in connection with the Bid.

7.2 The Vendor further certifies that the individual signing the Bid has the

authority to make a binding legal commitment on behalf of the Vendor to perform and

deliver everything that is required in connection with the Bid. Unless otherwise stated

herein, the Bid shall be effective for a period of thirty (30) days.

BID

TO THE CITY OF BISBEE:

The undersigned hereby offers the following Bid and agrees to furnish the materials and/

or services requested in compliance with all of the terms, conditions, specifications, and

other descriptions of the work associated with this Notice of Solicitation. The Vendor

certifies that he or she has read, understands and will fully and faithfully comply with the

Notice of Solicitation, its attachments and any referenced documents. The Vendor also

certifies that the prices offered were independently developed without consultation with

any of the other bids or potential bidders.

_____________________________________________________________________

Authorized Signature

Date

___________________________________

Printed Name and Title

Company Name ____________________________________________________

Address

_____________________________________________________

City, State and Zip Code _______________________________________________

Telephone Number(s)

________________________________________________

Company’s Fax Number ________________________________________________

Email Address

______________________________________________________

[ATTACH BID TO THIS PAGE]

ACCEPTANCE OF BID

NOTICE OF AWARD

The Bid is hereby accepted by the City of Bisbee. This document shall also constitute notice

of award of the Contract to the Vendor.

The Vendor is bound to provide the materials and/or services identified in the Bid, subject

to all terms, conditions, specifications, amendments, and other requirements set forth in

this Notice of Solicitation and the Contract.

The Vendor shall not commence any billable work or provide any materials or services

under this document until the Vendor and the City execute the Contract, and the Vendor

receives a formal notice to proceed from the City of Bisbee.

City of Bisbee

By _____________________

Its: _____________________

Date: _________________________

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