Project Information

Bid Title

City Hall Furnishings

Issuing Agency

City of Cartersville

Location

Georgia

Published Date

Feb 17, 2026

Closing Date

Mar 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP PR-26-002

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP PR-26-002
Bid Title:	City Hall Furnishings
Category:	Bids & RFPs
Status:	Open

Description: The City of Cartersville is requesting proposals from qualified vendors to provide and install furnishings for City Hall. The City will provide furniture layout floor plans and a list of generalized furniture products by floor. Vendors are asked to submit a complete proposal and full quote for all furniture and seating included in the scope. The intent of this RFP is to select a vendor that can supply high-quality, durable furnishings that meet the City’s functional needs, aesthetic goals, and long-term use expectations. Publication Date/Time: 2/17/2026 12:00 AM Closing Date/Time: 3/20/2026 2:00 PM Related Documents: RFP_PR-26-002_CityHallFurnishings_Cartersville CARTERSVILLE_City Hall Furniture Schedule CARTERSVILLE_CityHall_FurnitureLayout_RFPDOC CARTERSVILLE_CITYHALL_BLANKPLAN

Attachment Preview

Request for Proposals

City Hall Furnishings

RFP: PR-26-002

Proposals Due:

Friday, March 20, 2026

2:00PM EST

Issued by

City of Cartersville, Georgia

Questions should be directed to Logan Bagley, via email to:

lbagley@cartersvillega.gov

Public Relations & Communications Manager

1 N Erwin Street, Cartersville, GA 30120

Introduction

The City of Cartersville is requesting proposals from qualified vendors to provide and install

furnishings for City Hall. The City will provide furniture layout floor plans and a list of

generalized furniture products by floor. Vendors are asked to submit a complete proposal

and full quote for all furniture and seating included in the scope.

The intent of this RFP is to select a vendor that can supply high-quality, durable furnishings

that meet the City’s functional needs, aesthetic goals, and long-term use expectations.

Project Overview

The City intends to furnish multiple floors and functional areas within City Hall. Furniture

layouts and generalized product lists will be provided by the City and should be used as the

basis for pricing and product selection.

Vendors are expected to propose furniture that meets or exceeds the intent of the layouts

and product descriptions provided, while maintaining consistency, quality, and durability

across all spaces.

Project Timeline

The City anticipates that construction of City Hall will begin in February 2026, with

substantial completion and move-in expected in March 2027.

Furniture procurement, delivery, and installation will be coordinated to align with the

construction schedule. Vendors should account for anticipated lead times and delivery

windows within this overall timeframe and identify any potential constraints in their

proposals.

Scope of Work

The selected vendor will be responsible for the following:

- Review of City-provided floor plans and furniture layouts

- Review of generalized furniture and seating lists by floor

- Selection of appropriate furniture products that meet the intent of the layouts

- Submission of a complete, itemized quote for all furniture and seating

- Identification of materials, finishes, and construction methods

- Coordination of ordering, delivery, and installation

- Replacement or correction of damaged or incorrect items, if applicable

Furniture Information

The City will provide the following as part of this RFP:

- Furniture layout floor plans

- Generalized furniture and seating lists by floor

Proposed products should align with the quantities, functions, and intent shown in the

provided materials.

Proposal Requirements

Proposals should include, at minimum:

- A complete itemized price proposal for all furniture and seating

- Product specifications for all proposed items

- Material descriptions and construction details

- Cut sheets or product documentation as available

- Any assumptions, substitutions, or deviations from the provided layouts or product lists

- Warranty information for all proposed furniture and seating, including length of coverage,

coverage terms, and any exclusions

- Photographs of previously completed furniture installations or projects of similar scale

and scope

- References from recent or relevant projects, including contact information

Selection Criteria and Scoring

• Product Quality, Materials, and Craftsmanship – 40%

o The City will evaluate the overall quality and durability of proposed furnishings.

Preference will be given to products that:

- Utilize solid, durable materials such as solid wood and steel

- Demonstrate long-term durability and thoughtful construction

- Are handcrafted and made or sourced in the United States

- Reflect a modern industrial aesthetic that complements the design of City Hall

and acknowledges Cartersville’s history through materials or craftsmanship.

• Compliance with Layouts and Product Intent – 20%

o Evaluation of how well the proposed furnishings align with the city-provided

floor plans, layouts, and generalized product lists.

• Pricing and Cost Competitiveness – 15%

o Evaluation of total cost, clarity of pricing, and overall competitiveness of the

proposal.

• Timeline and Delivery Schedule – 15%

o Evaluation of proposed lead times, delivery schedule, and the vendor’s ability to

meet the City’s anticipated timeline for furnishing City Hall.

• Overall Value to the City – 10%

o Evaluation of the overall value of the proposal, including product quality,

consistency, warranty coverage, references, past performance on similar

projects, and demonstrated ability to successfully deliver comparable furniture

installations.

Project Schedule

Dates to be determined by the City.

RFP Issued: Tuesday, February 17, 2026

Questions Due: Tuesday, March 3, 2026

City’s Responses to Questions: Thursday, March 5, 2026

Proposals Due: Friday, March 20, 2026 @ 2:00PM EST

Selection and Contract Award: Wednesday, April 1 2026

Submission Instructions

Proposals should be submitted electronically in PDF format to:

lbagley@cartersvillega.gov

Additional Information

The City of Cartersville reserves the right to reject any or all proposals and to select the

proposal that best serves the City’s interests.

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.