Project Information

Bid Title

Historic Resources & Museums Program Digital Programming Experience

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Mar 30, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

274-PullenAmus-2026-2

Original Source

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Bid Documents

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Project Description

Solicitation Number:	274-PullenAmus-2026-2
Project Title:	Historic Resources & Museums Program Digital Programming Experience
Description:	Pullen Park is seeking to purchase or rent digital products to use in conjunction with site wide scavenger hunts, walking tours and other similar offerings. The product should be wearable in nature and able to sync with a phone or other digital device to provide content and additional programming through the use of QR codes. The product(s) must be scalable such that additional sites, facilities, and/or program service areas within the City of Raleigh’s Historic Resources and Museums Program may easily add services.
Opening Date:	4/9/2026 10:00 AM
Posted Date:	3/30/2026
Status:	Open
Department:	CITY OF RALEIGH

Solicitation Number * 274-PullenAmus-2026-2	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-04-09T10:00:00.0000000	Posted Date * 2026-03-30T14:59:15.0000000Z	Primary Commodity Code Educational or reference software
Mandatory Conference/Site Visit 2026-03-09T04:00:00.0000000Z	Special Instructions Bid Agent: Savannah.Hubbard@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description Pullen Park is seeking to purchase or rent digital products to use in conjunction with site wide scavenger hunts, walking tours and other similar offerings. The product should be wearable in nature and able to sync with a phone or other digital device to provide content and additional programming through the use of QR codes. The product(s) must be scalable such that additional sites, facilities, and/or program service areas within the City of Raleigh’s Historic Resources and Museums Program may easily add services.

Attachment Preview

Request for Proposals # 274-PullenAmus-2026-1

Title: Historic Resources & Museums Program Digital

Programming Experience

Issue Date: 2/25/2026

Due Date: 3/27/2026 no later than 10:00 AM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Parks, Recreation and Cultural

Resources

Direct all inquiries concerning this RFP to:

Savannah Hubbard

Recreation Program Coordinator

Email: savannah.hubbard@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

Pullen Park is seeking to purchase or rent digital products to use in conjunction with site

wide scavenger hunts, walking tours and other similar offerings. The product should be

wearable in nature and able to sync with a phone or other digital device to provide

content and additional programming through the use of QR codes. The product(s) must

be scalable such that additional sites, facilities, and/or program service areas within the

City of Raleigh’s Historic Resources and Museums Program may easily add services.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Savannah Hubbard

Email Address

savannah.hubbard@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The City of Raleigh’s Historic Resources and Museums Program, including, but not limited

to the following sites, Pullen Park, Moore Square, Mordecai Historic Park, John P. “Top”

2

Greene African American Cultural Park, Fourth Ward Heritage Trail, City of Raleigh

Museum, etc. are looking to provide educational experiences throughout the year to

engage guests with the history of the sites and other similar programming in fun, exciting

and technological ways, ideal for children ages 5-12 and families.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Pre-Proposal Meeting/Site-Visit

(Mandatory)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

Date and Time

February 25, 2026

Monday, March 9th, 2026 at 2:00 PM

Via Microsoft Teams

Tuesday, March 16th, 2026 10:00 am

Tuesday, March 20th, 2026

Friday, March 27th 10:00 am

Evaluation Meeting

(anticipated)

Selection Announced

(tentative)

April 7th, 2026

April 9th 2026

1.4 Pre-Proposal Conference

The Pre-Proposal Conference for this is RFP mandatory. Proposers who did not attend

the Pre-Proposal Conference will be deemed non-responsive. This conference is

occurring over Microsoft Teams via the link below:

Microsoft Teams meeting

Join:https://teams.microsoft.com/meet/24246011962373?p=e9PCPjc1IvxcbtcOZ6

Meeting ID:242 460 119 623 73

Passcode:oy9ei9b8

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

3

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Savannah Hubbard

Email Address

Savannah.hubbard@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Savannah Hubbard

408 Ashe Avenue

Pullen Community Center

Raleigh, NC 27606

RFP No. PullenAmus-2026-1

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Savannah Hubbard

408 Ashe Avenue

Pullen Community Center

Raleigh, NC 27606

RFP No. PullenAmus-2026-1

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

Proposers must submit:

A. one (1) signed original;

B. one (1) electronic version of the signed proposal and;

C. and three (3) copies of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable

Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and

electronic versions must be received by the City on or before the RFP due date and time

provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

4

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541720Research and Development in the Social Sciences and Humanities
• NAICS 541990All Other Professional, Scientific, and Technical Services

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