Project Information

Bid Title

On Call Storm Drainage and Sanitary Sewer Installation and Repair

Issuing Agency

City of West Haven

Location

Connecticut

Published Date

Dec 18, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-24

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2026-24
Bid Title:	On Call Storm Drainage and Sanitary Sewer Installation and Repair
Category:	City Bids & Solicitations
Status:	Open

Description: Please see the attached files below for all bid information. Publication Date/Time: 12/18/2025 9:00 AM Closing Date/Time: 1/8/2026 12:00 PM Bid Opening Information: See bid document information Contact Person: All questions regarding this invitation to bid should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is 11 a.m. Tuesday, Dec. 23, 2025. Related Documents: 2026-24-On Call Storm Drainage and Sanitary Sewer Installation and Repair (PDF) 2026-24-On Call Storm Drainage and Sanitary Sewer Installation and Repair-2025 Bid Sheet Storm Drainage (PDF) 2026-24-On Call Storm Drainage and Sanitary Sewer Installation and Repair-West Haven Disclosure Form (PDF) 2026-24-On Call Storm Drainage and Sanitary Sewer Installation and Repair-New City Vendor Form West Haven (PDF) 2026-24-On Call Storm Drainage and Sanitary Sewer Installation and Repair-W-9 Form (PDF)

Attachment Preview

City of West Haven

Invitation to Bid # 2026-24

On Call STORM DRAINAGE & SANITARY SEWER

INSTALLATION & REPAIR

PROJECT SUMMARY

The City of West Haven is seeking sealed bids from qualified and licensed contractors to

provide on-call storm drainage and sanitary sewer installation and repair services on an as-

needed basis for various City departments, including Public Works and the Water Pollution

Control Authority (WPCA).

This contract will encompass emergency and scheduled repairs, installation of new storm

drainage components, sanitary sewer infrastructure, and related underground utility work within

the City right-of-way or on City-owned property.

The City intends to establish an on-call list of one or more contractors to ensure timely response

to routine and emergency requests.

PROJECT TIMELINE

The contract term shall commence on January 15, 2026, is subject to the conditions and

provisions outlined in the executed agreement.”.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required No

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site No

Site Location

Site Location Date & Time

Information Period Closing Date and Time Day 12/23/2025 Time: 11:00 AM

Solicitation Closing Date Day 01/08/2026 Time: 12:00 PM

Bid Opening Location

Bid Location Time

Advertising Location(s)

Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

12:00 PM

New Haven Register, City Website

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.

Proposals received after this time and date specified above will be rejected. No oral, telephonic,

emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City

reserves the right to reject any or all responses, and to waive any or all formalities in connection

with this request. Proposals which do not incorporate our requested format, including quoting

items as described, will not be considered. Unless otherwise stated in the solicitation. No

alternate responses will be considered unless alternate responses are specifically requested by the

City. The City reserves the right to award multiple vendors under this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not award to any contractor who is not qualified

under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply.

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondent(s) request(s) for oral interpretation and/or

clarification of the Solicitation Specifications for any reason. The city will respond to a

Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation

Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.

Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email

should include in the subject line ITB (i.e. 2026-24 Storm Drainage). The body of the email

should contain the question or clarification. Every interpretation made to a Respondent will be in

the form of an Addendum or Question & Answer to the Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The City will acknowledge receipt of a written protest. If the Purchasing Department

representative has not acknowledged receipt of the protest by the close of business on the

following days, please contact Kathy at the above phone number listed.

SCOPE OF SERVICES

The City of West Haven is seeking sealed bids from qualified and licensed contractors to

provide on-call storm drainage and sanitary sewer installation and repair services on an as-

needed basis for various City departments, including Public Works and the Water Pollution

Control Authority (WPCA).

1. General Requirements

• Contractor(s) shall be available on-call during normal business hours, with the ability

to provide emergency response after hours, weekends, and holidays.

• All work shall be performed in compliance with OSHA standards, and all applicable

municipal regulations.

• Contractor(s) must hold all required state licenses, permits, and certifications, and

maintain adequate insurance as required by the City.

• Contractor(s) will coordinate work with City departments, including Public Works,

WPCA, and Facilities.

2. Scope of Services

The selected contractor(s) shall furnish all labor, materials, equipment, tools, traffic control, and

supervision necessary to perform work including, but not limited to:

A. Storm Drainage Work

1. Installation, repair, and replacement of:

o Catch basins

o Manholes

o Stormwater piping (RCP, HDPE, PVC)

o Culverts

o Drainage structures

2. Cleaning and clearing of storm drains as required.

3. Restoration of asphalt, concrete, curbing, and landscaping disturbed by work.

B. Sanitary Sewer Work

1. Installation, repair, or replacement of:

o Sewer laterals

o Sewer mains

o Manholes

2. Emergency response to sewer line failures, backups, blockages, and collapses.

3. CCTV inspection and diagnostic services (preferred but not required).

C. General Requirements

• Ability to respond to emergency calls 24/7/365.

• OSHA-compliant trench safety and shoring.

• Certified flaggers – If required

• Compliance with WPCA and Public Works standards.

• Restoration of all disturbed areas to equal or better condition.

IV. CONTRACTOR QUALIFICATIONS

Contractors must provide:

1. Proof of appropriate Connecticut licensing for sewer and storm drainage work.

2. Experience with municipal on-call or emergency response contracts.

3. List of equipment available for excavation, pipe installation, and emergency repairs.

4. Three (3) references for similar municipal work performed within the past five years.

V. PRICING

Bidders shall submit a detailed price schedule, including but not limited to:

(See Attached 2025 Bid Sheet/Proposal Form)

• Hourly labor rates (regular time, overtime, nights, weekends, holidays).

• Equipment rates (excavators, backhoes, pumps, trailers, dump trucks, etc.).

• Materials pricing or mark-up percentage.

• Emergency response rate structure.

METHOD OF SELECTION

For ITB’s

This solicitation shall be awarded to the lowest responsible bidder. In determining the lowest

responsible bidder, in addition to price, the city shall consider The ability, capacity and skill of

the bidder, The quality, availability and adaptability of the supplies or contractual services to the

particular use required, Whether the bidder can perform the contract or provide the service

promptly or within the time specified without delay or interference, and the character, integrity,

reputation, judgment, experience and efficiency of the bidder

COMMENCMENT OF WORK-NO PURCHASE ORDER NO PAY

The City will not be responsible for payment of any work services performed or material(s)

supplied by the successful respondent; before the Contractor receives a fully executed agreement

and purchase order. Unless an emergency has been declared by the Mayor or Finance Director,

who is duly empowered to do so, and the vendor receives written authorization from this

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238910Site Preparation Contractors

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