Project Information

Bid Title

RFP: Systems Division and Information Security Classification and Compensation

Issuing Agency

Los Angeles County Employees Retirement Association

Location

California

Published Date

Jan 26, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP: Systems Division and Information Security Classification and Compensation

The Los Angeles County Employees Retirement Association (“LACERA”) administers a defined benefit retirement plan and Other Post-Employment Benefit Program. LACERA is requesting a statement of work from vendors with substantial and relevant experience performing organizational studies, classification studies, and compensation studies.  LACERA seeks consulting services for a comprehensive organizational, classification, and compensation study for its Systems Division (Systems) and Information Security Team (InfoSec).

Key Milestones are:

• Organizational Structure Review
• Classification Study
• Compensation Study
• Findings and Recommendations

Scope of WorkA. Organizational Structure Review

LACERA is seeking assistance in the analysis of its organizational structure and design to optimize IT resources, improve operational efficiency and effectiveness, ensure adaptability to technological changes and compliance requirements, and support the development of career paths and succession plans.

1. Evaluate the current organizational structure of Systems and InfoSec, including current classifications, functions, and staffing levels.
2. Provide a detailed report on the current structure and recommendations related to improvement opportunities, increased effectiveness of the operations, modifications to processes or changes in job design and structure, and alternative options.
3. Provide a proposed organizational chart and organizational model of the ideal structure with specific roles, span of control, and processes, and at which level they should be executed.
4. Provide strategies for creating opportunities and succession planning.
5. Develop an implementation plan.

B. Classification Study

1. Review and update the classification plan for twenty-one (21) classifications, sixty-five (65) budgeted positions. Class specs can be searched at https://www.governmentjobs.com/careers/lacera/classspecs
   1. Assistant Data Systems Analyst (0 Budgeted)
   2. Assistant Information Systems Manager (0 Budgeted)
   3. Chief, Information Technology (UC) (1 Budgeted)
   4. Data Systems Analyst I (6 Budgeted)
   5. Data Systems Analyst II (11 Budgeted)
   6. Data Systems Coordinator (16 Budgeted)
   7. Data Systems Supervisor I (0 Budgeted)
   8. Data Systems Supervisor II (2 Budgeted)
   9. EDP Principal Programmer Analyst (2 Budgeted)
   10. EDP Programmer Analyst (0 Budgeted)
   11. EDP Senior Programmer Analyst (1 Budgeted)
   12. Information Security Officer (1 Budgeted)
   13. Information Systems Manager (0 Budgeted)
   14. Information Systems Manager I (0 Budgeted)
   15. Information Technology Manager I (5 Budgeted)
   16. Information Technology Manager II (4 Budgeted)
   17. Information Technology Specialist I (8 Budgeted)
   18. Information Technology Specialist II (7 Budgeted)
   19. Programming Systems Specialist (0 Budgeted)
   20. Retirement Systems Specialist (1 Budgeted)
   21. Senior Systems Aid (0 Budgeted)
   22. Systems Aid (0 Budgeted)
2. Review background materials including existing classifications, organizational charts, budgets, salary resolutions and schedules, Civil Service Rules, LACERA Personnel Handbook, and related information.
3. Conduct orientation and briefing session(s) with staff members, and LACERA Management.
4. Develop a comprehensive questionnaire to be completed by all studied positions.
5. Conduct interviews with all staff members requiring additional clarification of information provided and appropriate management personnel to validate the information.
6. Allocate all staff members included within the scope of the study to an appropriate job title, job classification and exempt/non-exempt designation pursuant to the FLSA.
7. Review existing class specifications for possible matches. Update current class specifications or develop new class specifications in accordance with LACERA guidelines to reflect current duties and requirements of the positions, including physical requirements and essential job functions, as needed.
8. Prepare revised or new class specifications recommended for implementation, as needed.
9. The class specifications shall include the following items:
   1. Definition of the job classification;
   2. Classification Standards delineating each job level including:
      1. Primary function or purpose;
      2. Level of responsibility;
      3. Reporting relationships;
      4. Supervision exercised and received;
      5. Differentiation between similar classifications;
      6. Knowledge, skills and abilities; and
      7. Working environment and/or conditions.
   3. Example of Duties;
   4. Minimum Requirements (Education and Experience);
   5. Working environment and/or conditions;
   6. Licenses, certifications, driving requirements and physical requirements in compliance with the ADA; and
   7. Appropriate exempt and non-exempt designation under the FLSA.
10. The consultant will coordinate the presentation styles of the project team to ensure a unified philosophy, standardization, and alignment with LACERA classifications.
11. Present draft class specifications to management for review and approval.
12. Present the final classification and listing showing the recommended allocation of each position.
13. The classification plan shall include an introductory section that describes class concepts and provides information about distinctions of various levels within a class series and other pertinent information.
14. Provide appropriate implementation and maintenance manuals.

C. Compensation Study

1. Identify private survey and public labor market data, including classifications that most closely match LACERA. This will include an explanation of the specific methodology used to identify the survey agencies.
2. Meet with LACERA to finalize the list of comparable agencies data to be used in the survey.
3. Conduct a comprehensive compensation survey using comparable agencies, using not only job titles, but duties and responsibilities based upon the class specifications from LACERA. Provide comprehensive data sheets for each classification surveyed listing comparable agencies, comparable titles, salaries, and market median, midpoint, and 75th percentile.
4. Complete an internal base salary relationship analysis, including the development of appropriate internal relationship guidelines for positions.
5. Develop external competitive and internal equitable salary recommendations for each classification included within the study to ensure competitive recruitments.
6. Allocate to a salary range each classification which reflects the results of the market survey and the analysis of the internal relationships.
7. Present draft results of the survey to management in a group meeting.
8. Assist in the development of a strategy for implementing the compensation recommendations and plan.

D. Findings and Recommendations

1. Consultant to prepare written reports of recommendations, including discussion of methods, techniques and data used to develop the Organizational Structure, Classification, and Compensation Plans.
2. Consultant to prepare written reports of recommendations, including discussion of methods, techniques and data used.
3. Consultant to provide draft of full reports for LACERA review prior to finalizing.
4. Consultant to provide instructional information to allow LACERA staff members to conduct individual salary audits and adjustments consistent with study methods until the next formal study is conducted.
5. Consultant to attend meetings, if requested, throughout the process with LACERA Staff to explain methodology, survey results and recommendations. The Consultant should budget for two Board meetings, one Union meeting, and seven meetings with LACERA staff members, not including one kick-off meeting with staff members for the Classification and Compensation study.

Solicitation Registration Procedures – LACERA Vendor Gateway PortalAccessing the Vendor Gateway Portal

1. Go to the LACERA Vendor Gateway Portal by clicking on the following link: https://lacera.cobblestone.software/gateway/SolicitationPublicSearch.aspx.

Account Registration

1. Create an account by providing the company information and user details. Complete the account verification process as instructed.

Accessing the Solicitation

1. Look for the login information confirmation email from Contract Insight Alerts and proceed to sign in to the LACERA Vendor Gateway Portal using the provided credentials
2. Navigate to the ‘Solicitations’ tab and select ‘Search All Solicitations’.
3. Locate the specific solicitation by clicking on the View link associated with Secure Access Service Edge

Responding to the Solicitation

1. On the left-hand side, find the ‘Page Actions’ section and select ‘Register as Respondent’.
2. Click the ‘Refresh’ button located above the ‘Register as Respondent’ option to ensure the page is up to date.
3. Scroll down to the ‘Response Status’ section at the bottom of the page. Change the response status to ‘Interested in Responding’ to indicate the intention to bid.
4. Click the ‘Submit’ button to save the response. Then, refresh the page by clicking on ‘Refresh’ on the left-hand side above ‘Page Actions’.
5. If the response status has changed, navigate back to the ‘Response Status’ section on the Opportunity Details page and make any required adjustments.

Additional Information

1. Access all registered solicitations by selecting the ‘My Dashboard’ tab after logging in.
2. Download all necessary solicitation documents from the ‘Public Files’ section located within the Opportunity Details page.

Submission Requirements

Minimum Qualifications submission: Ensure the completed proposal is uploaded to the ‘My Files’ section of the LACERA Vendor Gateway Portal by 5:00 PM PST, March 03, 2026. Proposals received after the designated deadline will not be considered.

Please note: Email, mailed, or faxed submissions will not be accepted unless specified otherwise.

If the proposal requires any confidential information to be exempt from public disclosure, upload an additional electronic copy marked “CONFIDENTIAL”. The redacted copy should exclude all material from the proposal that is believed in good faith to be exempt from disclosure under the California Public Records Act (Cal. Gov. Code Sections 7920.000, et. Seq.) (described in solicitation). Redactions should appear as blacked out material or blank page(s) with the word “CONFIDENTIAL” or “PROPRIETARY” inserted.

If LACERA receives a request pursuant to the Act for materials that a Respondent has marked “CONFIDENTIAL” or “PROPRIETARY,” and if LACERA agrees that the material requested is not subject to disclosure under the Act, LACERA will deny disclosure of those materials. LACERA will not be held liable, however, for inadvertent disclosure of such materials, data, and information or for disclosure of such materials if deemed appropriate in LACERA’s sole discretion. LACERA retains the right to disclose all information provided by a Respondent and will make its own independent determinations as to what materials are subject to production under the Act without regard to redactions or markings.

Questions Related to This Solicitation

Please submit all questions, inquiries, and requests for additional information regarding this solicitation through the ‘My Questions/Answers’ section of the Opportunity Details page n the LACERA Vendor Gateway Portal. Ensure the submissions are made no later than 5:00 PM PST, February 20, 2026.

All Questions received, along with their corresponding responses, will be posted in the ‘Questions & Answers’ section of the Opportunity Details page in the LACERA Vendor Gateway Portal on or about 5:00 PM PST, March 06, 2026.

Tentative Timetable

Bid release date

January 26, 2026

Written questions from Respondents due date

February 20, 2026

LACERA’s response to Respondents’ questions

March 06, 2026

RFP Proposals due date

March 27, 2026

Finalist Interviews (as needed)

April 2026

Selection Notification (estimate)

April 2026

Commencement of work

Upon Contract execution

RFP Materials

RFP: Systems Division and Information Security Classification and Compensation

Attachment Preview

January 26, 2026

REQUEST FOR

PROPOSAL

Systems & InfoSec Classification and Compensation Study

Jackson Hsu, Administrative Services Analyst III

Vendormanagement@lacera.gov

300 NORTH LAKE AVENUE, SUITE 650

PASADENA, CA 91101

1

TABLE OF CONTENTS

1. INTRODUCTION

3

2. SCOPE OF SERVICES

4

3. MINIMUM QUALIFICATIONS

7

4. INSTRUCTIONS TO RESPONDENTS

7

5. NOTICE TO RESPONDENTS REGARDING THE

PUBLIC RECORDS ACT AND RALPH M. BROWN ACT

10

6. DIVERSITY, EQUITY, AND INCLUSION

11

7. NOTICE TO RESPONDENTS REGARDING LACERA

DATA PROTECTION

12

8. CONTRACT NEGOTIATIONS

12

9. RESERVATIONS BY LACERA

13

EXHIBITS LIST

EXHIBIT A - PROPOSAL COVER PAGE AND CHECKLIST

15

EXHIBIT B - MINIMUM QUALIFICATIONS CERTIFICATION

16

EXHIBIT C - QUESTIONNAIRE

17

EXHIBIT D - AGREEMENT FOR SERVICES

18

EXHIBIT E - RESERVED

28

EXHIBIT F - RESERVED

29

EXHIBIT G - SELECTION CRITERIA

30

EXHIBIT H - DIVERSITY, EQUITY, AND INCLUSION

QUESTIONNAIRE

31

2

LOS ANGELES COUNTY EMPLOYEES RETIREMENT ASSOCIATION

REQUEST FOR PROPOSAL (RFP)

SYSTEMS & INFOSEC CLASSIFICATION AND COMPENSATION STUDY

JANUARY 26, 2026

1. INTRODUCTION

1.1. Purpose of Request

The Los Angeles County Employees Retirement Association (“LACERA”) administers a

defined benefit plan and Other Post-Employment Benefit Program. LACERA is requesting a

statement of work from vendors with substantial and relevant experience performing

organizational studies, classification studies, and compensation studies. LACERA seeks

consulting services for a comprehensive organizational, classification, and compensation study

for its Systems Division (Systems) and Information Security Team (InfoSec).

1.2. Background Information

LACERA is a tax-qualified defined benefit public pension fund established to administer

retirement, disability, and death benefits for the employees of the County of Los Angeles and

other participating agencies pursuant to the County Employees Retirement Law of 1937

(CERL) (California Government Code Section 31450, et seq.), the California Public Employees’

Pension Reform Act of 2013 (PEPRA) (California Government Code Section 7522, et seq.),

LACERA’s Bylaws and Board Policies, and other applicable California law. LACERA also

administers the County’s medical and dental retiree health benefits program.

LACERA operates as an independent governmental entity separate and distinct from Los

Angeles County and the other participating agencies. LACERA has approximately 196,000

members, including active and retired members. Additionally, retired members and survivors

take part in the medical and dental retiree healthcare programs. In addition to benefits

administration, the fund invests in assets to support payment of the promised pension benefits

as well as additional sums to support the retiree healthcare program.

The Respondent(s) selected through this RFP process may be recommended to LACERA’s

Board of Retirement (BOR). The BOR has responsibility over the administration of pension and

healthcare benefits and other fund administrative issues. The BOR comprises four Trustees

elected by the general, safety, and retired members, four Trustees appointed by the County’s

Board of Supervisors, and the sitting County Treasurer and Tax Collector as an ex officio

Trustee. The BOR also has two alternate Trustees, one elected by safety members, and one

elected by retired members.

The Boards and their trustees have fiduciary duties as defined in Article XVI, Section 17 of the

California Constitution and CERL, with duties owed to the plan members and their beneficiaries

taking precedence over any other duties.

LACERA has 540 budgeted positions for Fiscal year 2025-2026. Presently, there are two

Collective Bargaining Units representing a majority of full-time employees, excluding

3

management, some supervisors, and confidential employees. Overall, 95 classifications, of

which 51 are represented.

LACERA has a current need for an updated comprehensive organizational, classification, and

compensation study for InfoSec Systems. LACERA’s last study was completed in 2015. Since

then, LACERA created and added five (5) high level information technology (IT) classifications

to the classification plan to meet urgent operational needs; however, the other existing

classifications were not reviewed or updated. Management, technology, and the needs of the

organization have since evolved. In addition, recent recruitments have resulted in inconsistent

candidate pools that may be due to misalignment with the market. As a result, LACERA

currently has classifications that may be used incorrectly, are redundant or unused, or may

need to be revised or created due to gaps in the classification plan, with the goal of attracting

and retaining skilled IT professionals, ensuring internal equity (equal pay for equal work) and

staff members are accurately classified, and maintaining external competitiveness (market

data). As such, the prospective vendor should have a deep understanding of organizational

structure and design as well as IT job roles, classifications, and market compensation trends.

2. SCOPE OF SERVICES

A. Organizational Structure Review

LACERA is seeking assistance in the analysis of its organizational structure and design to

optimize IT resources, improve operational efficiency and effectiveness, ensure adaptability

to technological changes and compliance requirements, and support the development of

career paths and succession plans.

a. Evaluate the current organizational structure of Systems and InfoSec, including

current classifications, functions, and staffing levels.

b. Provide a detailed report on the current structure and recommendations related to

improvement opportunities, increased effectiveness of the operations, modifications

to processes or changes in job design and structure, and alternative options.

c. Provide a proposed organizational chart and organizational model of the ideal

structure with specific roles, span of control, and processes, and at which level they

should be executed.

d. Provide strategies for creating opportunities and succession planning.

e. Develop an implementation plan.

B. Classification Study

a. Review and update the classification plan for 65 budgeted positions, made up of 21

classifications.

Class

specs

can

be

searched

at

https://www.governmentjobs.com/careers/lacera/classspecs

i. Assistant Data Systems Analyst (0 Budgeted)

ii. Assistant Information Systems Manager (0 Budgeted)

iii. Chief, Information Technology (UC) (1 Budgeted)

iv. Data Systems Analyst I (6 Budgeted)

v. Data Systems Analyst II (11 Budgeted)

4

vi. Data Systems Coordinator (16 Budgeted)

vii. Data Systems Supervisor I (0 Budgeted)

viii. Data Systems Supervisor II (2 Budgeted)

ix. EDP Principal Programmer Analyst (2 Budgeted)

x. EDP Programmer Analyst (0 Budgeted)

xi. EDP Senior Programmer Analyst (1 Budgeted)

xii. Information Security Officer (1 Budgeted)

xiii. Information Systems Manager (0 Budgeted)

xiv. Information Systems Manager I (0 Budgeted)

xv. Information Technology Manager I (5 Budgeted)

xvi. Information Technology Manager II (4 Budgeted)

xvii. Information Technology Specialist I (8 Budgeted)

xviii. Information Technology Specialist II (7 Budgeted)

xix. Programming Systems Specialist (0 Budgeted)

xx. Retirement Systems Specialist (1 Budgeted)

xxi. Senior Systems Aid (0 Budgeted)

xxii. Systems Aid (0 Budgeted)

b. Review background materials including existing classifications, organizational

charts, budgets, salary resolutions and schedules, Civil Service Rules, LACERA

Personnel Handbook, and related information.

c. Conduct orientation and briefing session(s) with staff members, and LACERA

Management.

d. Develop a comprehensive questionnaire to be completed by all studied positions.

e. Conduct interviews with all staff members requiring additional clarification of

information provided and appropriate management personnel to validate the

information.

f. Allocate all staff members included within the scope of the study to an appropriate

job title, job classification and exempt/non-exempt designation pursuant to the FLSA.

g. Review existing class specifications for possible matches. Update current class

specifications or develop new class specifications in accordance with LACERA

guidelines to reflect current duties and requirements of the positions, including

physical requirements and essential job functions, as needed.

h. Prepare revised or new class specifications recommended for implementation, as

needed.

i. The class specifications shall include the following items:

i. Definition of the job classification;

ii. Classification Standards delineating each job level including:

a. Primary function or purpose;

b. Level of responsibility;

c. Reporting relationships;

d. Supervision exercised and received;

e. Differentiation between similar classifications;

f. Knowledge, skills and abilities; and

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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