Project Information

Bid Title

Turf Care Services at Various Locations

Issuing Agency

City of Middletown

Location

Connecticut

Published Date

Mar 3, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-019

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-019
Bid Title:	Turf Care Services at Various Locations
Category:	Term Bids/One Time Purchases
Status:	Open

Description: CITY OF MIDDLETOWN INVITATION TO BID Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown, Connecticut, will be received until Tuesday, March 24, 2026 at 11:00 am for the following: BID #2025-019 TURF CARE SERVICES - VARIOUS LOCATIONS PUBLIC WORKS DEPARTMENT Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It is preferred that they are downloaded free of charge on the City of Middletown web site: www.MiddletownCT.gov. All questions concerning this bid should be directed in writing to the Purchasing Department via fax at 860-638-4895 or email at For security reasons, you must enable JavaScript to view this E-mail address.. Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read aloud via Webex.   Additional information and a link will be provided on our website www.middletownct.gov for those interested in viewing the bid opening via Webex. The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the right to reject any or all bids or any part thereof.  Bids, and amendments to bids received after the time set for the bid opening will not be considered.  All bids must be completely filled out when submitted.  No bid may be withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's written consent.  Withdrawal of any bid must be submitted in writing to the City of Middletown. All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. Dated:  03/03/2026 Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP Supervisor of Purchases Publication Date/Time: 3/3/2026 8:30 AM Closing Date/Time: Open Until Contracted Related Documents: 2025-019 Turf Care Services at Various Locations 2025-019 WEBEX

Attachment Preview

CITY OF MIDDLETOWN - PURCHASING OFFICE

MUNICIPAL BUILDING ROOM 112

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

CONTRACT DOCUMENTS

BID #2025-019

TURF CARE SERVICES - VARIOUS LOCATIONS

PUBLIC WORKS DEPARTMENT

Middletown, Connecticut

BID OPENING: Tuesday, March 24, 2026 at 11:00 A.M.

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

1

The contract documents for the contract entitled:

BID #2025-019- TURF CARE SERVICES - VARIOUS LOCATIONS

Invitation to Bidders

Information for Bidders

Bid Attachment:

Section 78-9(K) Bid Preference for Local Vendors

Affidavit of Local Vendors

Public Works Department

 General Specifications

 Scope of Work

 Technical Specifications

General Conditions

Bid Proposal Pages

Non-Collusive Bid Statement

Insurance Requirements

Bid Return Label

Hereinafter referred to as the Contract Documents

2

Page

3

4-7

8-10

11

12-13

13

13-15

15-16

17-48

49

50-51

52

CITY OF MIDDLETOWN

INVITATION TO BID

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,

Middletown, Connecticut, will be received until Tuesday, March 24, 2026 at 11:00 am for the following:

BID #2025-019

TURF CARE SERVICES - VARIOUS LOCATIONS

PUBLIC WORKS DEPARTMENT

Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive,

Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It

is preferred that they are downloaded free of charge on the City of Middletown web site:

www.MiddletownCT.gov. All questions concerning this bid should be directed in writing to the Purchasing

Department via fax at 860-638-4895 or email at purchase@MiddletownCT.gov.

Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read aloud via

Webex. Additional information and a link will be provided on our website www.middletownct.gov for those

interested in viewing the bid opening via Webex.

The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the

right to reject any or all bids or any part thereof. Bids, and amendments to bids received after the time set for

the bid opening will not be considered. All bids must be completely filled out when submitted. No bid may be

withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's

written consent. Withdrawal of any bid must be submitted in writing to the City of Middletown.

All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory

provisions set forth in the Affirmative Action Plan of the City of Middletown.

Dated: 03/03/2026

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

3

INFORMATION FOR BIDDERS

1. Date and Place for Opening Proposals - Pursuant

to the "Invitation to Bidders", sealed proposals for

performing the work will be received by the

Purchasing Department at the time and place set

forth therein with the award to be made as soon as

practicable.

thirty (30) calendar days after the opening of the

bids, the City will act upon them. The acceptance of

a proposal will be either a notice of award, in

writing, or an acceptance letter from the Supervisor

of Purchases, and no other act shall constitute the

acceptance of a proposal.

Bids received prior to the date set for receipt will be

securely kept sealed. All bids received by the time

set for receipt will be opened by the Supervisor of

Purchases and read publicly at the exact time set for

receipt irrespective of any irregularities therein.

Bidders and or their representative and any

interested public may be present.

2. Printed Form for Proposals - All proposals must

be made upon the blank proposal form as attached

hereto; should give prices both in words and figures;

must be signed and acknowledged by the bidder

where indicated on the proposal form; submitted

sealed in an envelope using the Bid Return Label

provided;

3. Omissions and Discrepancies - Should a bidder

find discrepancies or omissions from the Contract

Documents or should he doubt their meaning, they

shall immediately notify the Supervisor of Purchases

who may send written instructions to all bidders.

Bidders must type or use black pen at all times.

4. Acceptance or Rejection of Proposals - The City

reserves the right to accept or reject any or all

proposals. Without limiting the generality of the

foregoing, any proposal which omits a bid on any

one or more items on the price sheet may be

rejected; any proposal containing modifications or

changes to the price sheet may be rejected; any

proposal in which unit prices are omitted or in

which unit prices are obviously unbalanced may be

rejected.

5. Acceptance of Proposals and the Effect - Within

The acceptance of a proposal shall bind the

successful bidder to execute the contract within the

time and manner as set forth within these contract

documents making him responsible and liable for

failure to execute as prescribed.

6. Bid Pricing - Bid unit pricing shall be fixed for the

duration of the contract term specified herein.

7. Time for Executing Contract and Damages for

Failure to Execute - Any bidder whose proposal shall

be accepted will be required to execute the contract

within ten (10) days, including Saturdays and

Sundays, of the date of mailing of a notice, stating

that the award has been made to him or his firm.

Failure or neglect to do so shall constitute a breach

of contract for which the City may cancel the notice

of award, award the bid to someone else, or rebid

the entire project as well as sue for damages.

Damages for such a breach of contract will include

but not be limited to the loss of any awarding of

work to him and other items whose accurate

amount will be difficult or impossible to compute,

and all other damages recoverable at law and in

equity.

8. Determination of Lowest Responsible

Bidder/Award - Except where the Owner exercises

the right herein to reject any or all proposals, the

contract will be awarded by the owner to the

"Lowest Responsible Responsive Bidder", as

determined under the factors to be considered

under section 78-9(f)(2), as amended, of the

Middletown Code of Ordinances.

4

It is the intent of the City to award one (1) contract

in the aggregate, to the lowest responsible bidder,

complying with these specifications, submitting the

lowest total cost to provide the services, provided

sufficient funding is available to award the contract.

However, the City reserves the right to award based

on whatever is in the best interest of the City.

Additionally, in determining whether a bidder

qualifies as the lowest responsible bidder, the City

shall also review other subjective factors, such as

the bidder’s skill, ability and integrity to perform

the work as specified, the bidders professional

references (if required), the bidders reputation,

information discovered during the interview

process (if applicable) and whether the City in its

sole discretion determines that awarding the bid to

the bidder will be in the best interests of the

City. The City shall award the contract to the

lowest responsible bidder using the guidelines set

forth herein, or shall reject all bids.

9. Prices - In the event of discrepancy between the

prices quoted in the proposal in words and those in

figures, the words shall control. The prices are to

include the furnishing of all equipment, labor and

materials as specified to comply with the City's

requirements.

10. Term of Contract and Work Order Time frame -

The term of this contract shall be for a period

commencing on or after April 1, 2026 and

terminating March 31, 2027, for a contract term of

twelve (12) months.

11. Extension Option - The City of Middletown

reserves the right to renew the contract for up to

one additional contract period or one (1) year,

provided that existing contract pricing will be held

firm for the additional contract period, and if to do

so is mutually agreeable to the parties.

Authorization to renew this contract shall be subject

to the approval of the Supervisor of Purchases who

shall prepare a written amendment to this contract

authorizing this extension for the Mayor's signature.

No other act shall serve as authorization for renewal

12. Interpretations and Addenda - No oral

interpretations shall be made to any bidder as to the

meaning of any of the Contract Documents or to be

effective to modify any of the provisions of the

Contract Documents.

Every request for an interpretation shall be made in

writing, addressed and forwarded to the Supervisor

of Purchases, Municipal Building, 245 DeKoven

Drive, Middletown, Connecticut, 06457. Questions

may be sent via facsimile to (860) 638-1995 or

emailed at purchase@middletownct.gov

To receive consideration, such questions shall be

submitted in writing. Deadline for submission of

questions is 12:00 PM, Tuesday, March 17, 2026

(EST). If the question involves the equality or use of

products or methods, it must be accompanied by

drawings, specifications or other data in sufficient

detail to enable the Supervisor of Purchases to

determine the equality or suitability of the product

or method. In general, the Supervisor of Purchases

will neither approve nor disapprove particular

products prior to the opening of the bids; such

products will be considered when offered by the

bidder for incorporation into the work.

The Purchasing Supervisor will arrange as Addenda,

which shall become a part of the contract, all

questions received as above provided and the

decision regarding each. The Purchasing Supervisor

will post said addenda to the City website at

www.middletownct.gov. Non-receipt of said

Addenda shall not excuse compliance with said

addenda. It is the bidder’s responsibility to

determine whether any addenda have been issued

and if so whether he/she has received a copy of

each. Nothing in this section shall prohibit the

Purchasing Supervisor from posting Addenda to

5

Commodity Codes

• NAICS 561730Landscaping Services

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