Project Information

Bid Title

25-1200 - Air Valve Replacement

Issuing Agency

City of Ardmore

Location

Oklahoma

Published Date

Jan 20, 2026

Closing Date

Jan 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-1200

Original Source

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Bid Documents

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Project Description

Bid Number:	25-1200
Bid Title:	25-1200 - Air Valve Replacement
Category:	Purchasing Bid
Status:	Open
Additional Status Information:	Please see Referenced Material

Description: ADVERTISEMENT FOR BIDS NOTICE TO BIDDERS Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for the construction of ARDMORE RAW WATER TRANSMISSION LINE AIR VALVE REPLACEMENT BID NO. 25-1200 The purpose of this phased project is to replace valves, air vacuum valves, combination air release/air vacuum valves, and all connected fittings in twenty-seven (27) existing concrete vaults along a raw water transmission line. The project also includes installing a blow off on the raw water transmission line. Sealed bids for the project, which will be received in the offices of the Purchasing Office, City of Ardmore, 23 South Washington, Ardmore, Oklahoma 73402, are due no later than 2:00 P.M., CST, on Wednesday, January 21, 2026 Sealed bids can also be mailed to the Purchasing Office at Post Office Box 249, Ardmore, Oklahoma 73402, as long as they are received by the date and time referenced above. Bids shall be opened in the 1st Floor Conference Room, at the above-mentioned time for receipt of bids or as soon thereafter as practicable and publicly read aloud and tabulated. Bids shall be made in accordance with the Instructions to Bidders contained in the Contract Documents. Contract Documents may be examined at the following places: • City of Ardmore – Purchasing Office, 23 South Washington, Ardmore, OK 73401, (580) 221-2582 or https://www.ardmorecity.org • Digital copies of the Construction Documents may be obtained by Dropbox, mail, or email request to For security reasons, you must enable JavaScript to view this E-mail address. at no charge. All bids timely received shall be considered by the City prior to a Contract being awarded. Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered and will be returned unopened. The Bidder shall honor the quoted prices for a period of 60 days from the time the bids are opened. The City reserves the right to reject any or all bids and reserves the right to waive immaterial defects and irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest of the City. Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful Bidders. The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof. All forms must be signed and all affidavits sworn to and notarized. All bids shall be typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the name of the Bidder. The Successful Bidder shall deliver the executed Contract and Bonds together with the certificates of insurance, all as required in the Contract Documents, to the City no later than fifteen (15) calendar days following the City’s notification of its intent to award the Contract, unless that time is extended by the City. The City may issue addenda as may be necessary in the best interest of the public and the City. Addenda may amend the date and/or time for receipt of bids or any specification, item, document or requirement in the Contract Documents upon notice to all prospective Bidders who have purchased Contract Documents for this project. The Contract will be awarded to the lowest and best Bidder. This Contract may be subject to the Oklahoma Local Bidder Preference Law. A mandatory pre-bid conference will be held at 10:00 AM, Thursday, January 8, 2026, at the Public Works Facility, located at 317 E. Veterans Blvd., Ardmore, OK 73401 Publication Date/Time: 12/23/2025 12:00 AM Publication Information: Advertisement Date: Saturday, December 20, 2025 and Saturday, December 27, 2025 Closing Date/Time: 1/27/2026 3:00 PM Submittal Information: Please see Referenced Material Bid Opening Information: 01/27/26 @ 3pm @ CH Pre-bid Meeting: 01/08/26 @ 2pm @ PW Contact Person: City of Ardmore – Purchasing Office, 23 South Washington, Ardmore, OK 73401, (580) 221-2582 or https://www.ardmorecity.org Digital copies of the Construction Documents may be obtained by Dropbox, mail, or email request to sshaw@ardmorecity.org at no charge. Download Available: Please see Referenced Material Fee: Please see Referenced Material Plan & Spec Available: Please see Referenced Material Business Hours: Please see Referenced Material Fax Number: Please see Referenced Material Plan Holders List: Please see Referenced Material Qualifications: Please see Referenced Material Special Requirements: Please see Referenced Material Miscellaneous: Please see Referenced Material Related Documents: 25-1200 Air Valve Replacement_Bid Documents 25-1200 Air Valve Replacement_Plans 25-1200 Air Valve Replacement_Specs 25-1200 Air Valve Replacement_Addendum 3 25-1200 Air Valve Replacement_Addendum 2 Addendum 1 Ardmore ARV Replacement, Bid No. 25-1200_0 - SignedStamped

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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