Project Information

Bid Title

Hazardous Tree Stump Removal Request for Proposals

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Feb 6, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Hazardous Tree Stump Removal Request for Proposals

Sponsor: Recovery Office

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 02-06-2026

Closing Date: 02-19-2026

Closing Time: 04:00 PM

Summary

The City of St. Louis is soliciting proposals from qualified contractors to provide hazardous tree and stump removal services associated with disaster-related debris removal and recovery activities, including work resulting from the May 16, 2025, tornado event, as well as future disaster and non-disaster-related stump removal performed on an as-needed basis.

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REQUEST FOR PROPOSALS

FOR

HAZARDOUS TREE AND STUMP REMOVAL

RFP OPENING DATE: February 5, 2026

RFP CLOSING DATE: February 19, 2026

City of St. Louis

City Hall

1200 Market Street

St. Louis, MO 63103

TABLE OF CONTENTS

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

2

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

2

III. CONTACT PERSON & QUESTIONS

3

IV. SUBMISSION & DEADLINE

4

V. SCOPE OF SERVICES

4

VI. METHOD OF CONTRACT AND COMPENSATION

8

VII. REQUIRED PROPOSAL CONTENTS

9

VIII. REVIEW & SELECTION PROCESS

9

IX. PROPOSAL EVALUATION STANDARDS (TOTAL 100 POINTS)

10

X. BONDING REQUIREMENTS

11

XI. RFP TERMS & CONDITIONS

11

XII. OTHER CONTRACT AWARD CONDITIONS

13

A. CONTRACT OBLIGATIONS SUBJECT TO APPROPRIATION

13

B. EARNINGS TAX REQUIREMENTS

13

C. PROHIBITED CONTRACT CLAUSES

13

D. MISSOURI UNAUTHORIZED ALIENS LAW

14

E. LIVING WAGE AND SERVICE CONTRACT PREVAILING WAGE

14

F. PUBLIC RECORDS LAW

14

G. MISSOURI STATUTE - ISRAEL ENGAGEMENT ACTIVITY

15

H. INSURANCE

15

I. TERMINATION RIGHTS

16

XIII. GOVERNING LAW AND VENUE

16

ATTACHMENT A: QUALIFICATIONS AND SAFETY

17

ATTACHMENT B: PRICING FORM

21

ATTACHMENT C: TORNADO IMPACT ZONES

25

ATTACHMENT D: FEDERAL TERMS AND CONDITIONS

26

1

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

Date

February 5, 2026

February 10, 2026

February 13, 2026

February 19, 2026

February 23, 2026

Activity/Time

Request for Proposal Released

Deadline for Questions by email to hilljim@stlouis-mo.gov – 4:00 PM

(CT)

Answers to Questions Posted Online https://www.stlouis-

mo.gov/government/procurement.cfm

Due Date of Application - NO EXCEPTIONS 4:00 PM (CT)

Anticipated Notice to Proceed (NTP) For Services

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

On May 16, 2025, a devastating and deadly mile-wide EF-3 tornado produced extensive damage in the City of

St. Louis, affecting over 10,000 homes and businesses across ten square miles, including several historic and

low-income neighborhoods. As many as 50,000 people have been impacted by this disaster.

In late 2025, The City engaged a contractor to assess the tornado-impacted areas to develop a comprehensive

tree inventory. The selected Contractor will provide data collection and assessments for all trees and stumps

located in the public right-of-way (street trees) within the tornado response zones (Attachment C), based on

the City’s existing tree inventory. This survey of trees will establish a baseline of trees and stumps that must be

removed as part of the City’s tornado recovery.

The City of St. Louis is soliciting proposals from qualified contractors to provide hazardous tree and stump

removal services associated with disaster-related debris removal and recovery activities, including work

resulting from the May 16, 2025, tornado event, as well as future disaster and non-disaster-related stump

removal performed on an as-needed basis.

Portions of the work may be eligible for reimbursement under the Federal Emergency Management Agency

(FEMA) Public Assistance (PA) Program when specifically authorized by the City and tied to a declared

disaster. All FEMA-eligible work must comply with applicable federal, state, and local laws, regulations, and

FEMA guidance. Non-disaster and non-FEMA work shall comply with applicable state and local requirements

but will not be subject to FEMA PA reimbursement criteria. Invoices for non-disaster and non-FEMA work must

be submitted separately from those for FEMA-eligible work, ensuring clear distinction between the two for

billing and documentation purposes

The selected contractor must be ready to commence work within 48 hours of receiving the notice of intent to

award. The contract awarded will operate on a work order basis. The Scope of Work outlined below provides

the baseline requirements that will apply to all work orders.

2

The intent of this RFP is to award a contract to Respondents who present a detailed proposal conforming to

this RFP that is advantageous to the City regarding cost and other factors considered. The City reserves the

right to award the contract(s) resulting from this RFP to one or more respondents, as appropriate, to meet the

needs of the City.

Hereinafter, organizations interested in submitting a proposal in response to this RFP shall be referred to as

“Respondents.”

Issuing an RFP does not obligate the City of St. Louis to award a contract to any Respondent, nor is the City of

St. Louis liable for any costs incurred by the organizations in the preparation of proposals. Nothing in this RFP

nor in any proposal in response to this RFP is intended to be, nor should anything be construed, as an offer of

engagement. Nor shall the selection of a Respondent be construed as an offer of engagement unless and until

a contract is fully negotiated and fully executed by all parties. The City retains the right to award parts of the

contract to several Respondents, not to select any Respondents, and/or to re-solicit proposals.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all non-material

irregularities pertaining to the submission of the proposal. Additionally, any and all RFP projects elements,

requirements and schedules are subject to change and modification. The City also reserves the right to modify,

suspend, or terminate at its sole discretion any and all aspect(s) of the RFP process to obtain further

information from any and all respondents, and to waive any defects as to form or content of the RFP or any

responses by any organization/business. All submitted materials will become the property of the City, may

become public documents at any time during the selection process, and will become public documents at the

conclusion of the selection process. Any and all documents submitted by the Respondent may become public

if and when they are submitted to any advisory or legislative public body, or pursuant to the Missouri Sunshine

Law. By submitting a response to this RFP, each Respondent acknowledges having read this RFP in its

entirety and agrees to all terms and conditions set out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended proposals must

be complete replacements for a previous submission and must be clearly identified as such in the transmittal

letter. Respondents are permitted to withdraw their submissions at any time prior to the deadline for receipt.

Respondents must submit a written withdrawal request signed by the Respondent’s duly Authorized

Representative(s) and sent to the contact person below.

III. CONTACT PERSON & QUESTIONS

Please direct all communications and questions regarding the RFP Process to: Jim Hill (hilljim@stlouis-

mo.gov).

Questions regarding the RFP:

● Must reference the RFP page number and section to which it applies.

● Questions should be asked in consecutive order, from beginning to end, following the organization of

this RFP.

● The issuing department will record questions and provide written responses posted on the City’s

website.

3

● The issuing department will maintain a list of entities that requested the RFP and provide question

responses to them.

● Questions concerning this RFP must be submitted in writing to the contact person no later than

February 10, 2026, at 4:00 p.m. CDT. The Department will ensure that copies of all questions and

responses shall be made available in writing and publicly posted at: https://www.stlouis-

mo.gov/government/procurement.cfm.

● Jim Hill is the dedicated contact person for RFP questions. No contact with any other city employee or

selection committee member is permitted while the RFP is open except by email to the contact person.

● Any further contact or information about the RFP to the Department or any of its employees will be

considered an impermissible supplementation of the respondent’s proposal.

IV. SUBMISSION & DEADLINE

In order for the Office of Recovery to consider proposals, the respondent’s submission must be received by:

Date:

February 19, 2026

Time:

4:00 P.M. CT

Location:

Jim Hill, Chief Cost Recovery Officer

Office of Recovery, City of St. Louis

1200 Market Street, St. Louis, MO 63103

hilljim@stlouis-mo.gov

Proposals received after this deadline will not be accepted.

Respondents must submit proposals via e-mail to the addresses listed above with a subject line PROPOSAL

FOR TREE & STUMP REMOVAL .

V. SCOPE OF SERVICES

The Contractor shall provide all labor, equipment, supervision, materials, and incidentals necessary to remove,

backfill, and restore areas affected by both tree and stump removal, as directed by the City. Services shall

include the complete removal of trees (including trunk, limbs, and branches) as well as stump removal,

grinding, and restoration of impacted areas. Work may be performed in response to the May 16, 2025 St. Louis

tornado disaster and/or for future tree and stump removal needs related or unrelated to future disaster events,

on an as-needed basis.

Work locations may include public rights-of-way, parks, municipal facilities, and other City-owned or City-

maintained properties and may also be directed by survey results from throughout the zones identified in

Attachment C. The survey results are not a promise of work or specific scope. All assignments will be issued

through formal work order.

Tree and stump removal activities may include both FEMA-eligible and non-FEMA-eligible work.

For FEMA Public Assistance–eligible work, tree and stump removals must:

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Commodity Codes

• NAICS 561730Landscaping Services

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