Project Information

Bid Title

Marketing Services

Issuing Agency

Government of Ohio

Location

Ohio

Published Date

Dec 8, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Marketing Services
Category:	Job and Family Services
Status:	Open

Description: LEGAL NOTICE Fulton County Job & Family Services (FCJFS) is receiving proposals for marketing services for Fulton County Workforce Development, and the OhioMeansJob Center – Fulton County. This includes developing audio, video, static, and dynamic advertisements for all media platforms. FCJFS wishes to contract with an experienced business to provide these marketing services from January 1, 2026, to December 31, 2026. The complete Request for Proposal (RFP) is available on our website at www.fultoncountyoh.com under E-Services/ Bid Postings.  RFP packets may also be obtained or examined at the FCJFS office at the address below, Monday through Friday between the hours of 8:00 a.m. and 4:00 pm. Written questions concerning this RFP may be submitted to FCJFS at the address below or via e-mail to For security reasons, you must enable JavaScript to view this E-mail address. by December 17, 2025, at 4:00 p.m.  FCJFS will endeavor, but shall not be required, to answer any such request for information.  All answers shall be provided to all persons/firms who have received copies of this RFP and posted online.   Sealed bids must be received at the address below by 4:00 pm on December 19, 2025. Melissa LaFountain, Fiscal Supervisor Fulton County Job & Family Services 604 S. Shoop Avenue, Suite 200, Wauseon, OH  43567 A public meeting is scheduled for 10:10 am on December 23, 2025, in the 2 nd floor conference room at 152 S. Fulton St. Wauseon, OH 43567  to open bids. This contract is contingent upon the availability of funding.  If funding is not available for the proposed services, this contract may be terminated or reduced as determined necessary by the agency. Publication Date/Time: 12/8/2025 8:00 AM Publication Information: Legal Notice: Request for Proposals for Marketing Services Closing Date/Time: 12/19/2025 4:00 PM Submittal Information: Sealed Bid Bid Opening Information: 12/23/2025 @10:10am Contact Person: Melissa LaFountain, Fiscal Specialist Fulton County Job & Family Services 604 S. Shoop Avenue, Suite 200, Wauseon, OH 43567 419-337-0010 Ext. 1862 FAX 419-335-9628 E-mail: Melissa.LaFountain@jfs.ohio.gov Business Hours: 8:00am -4:00pm Monday-Friday Qualifications: Familiarity with Fulton County is beneficial but not required. Marketing experience is taken into consideration with vendor selection. Must be licensed to conduct work in the State of Ohio. Must be registered with the System for Award Management (SAM.gov) Related Documents: Marketing RFP Janaury 1, 2026 to December 31, 2026

Attachment Preview

Invitation to Bid

Marketing Services

______________________________________________________

GENERAL INFORMATION

Fulton County Job & Family Services (hereinafter, FCJFS) will receive proposals for marketing services

for Fulton County Workforce Development, and the OhioMeansJob Center – Fulton County. This

includes developing audio, video, static, and dynamic advertisements for all media platforms. FCJFS

wishes to contract with an experienced business to provide these marketing services.

Timetable

December 8, 2025

December 17, 2025 @4:00 pm

December 19, 2025 @4:00 pm

December 23, 2025 @10:10 am

January 1, 2026, to December 31, 2026

Request for Proposals (RFP) Released

Deadline for Submitting Questions

Deadline for Submitting Proposals

Public Meeting to Award Contract

Contract Period

Contact Person

Melissa LaFountain, Fiscal Specialist

Fulton County Job & Family Services

604 S. Shoop Avenue, Suite 200,

Wauseon, OH 43567

419-337-0010 Ext. 1862

FAX 419-335-9628

E-mail: Melissa.LaFountain@jfs.ohio.gov

Written questions concerning this Request for Proposal (hereinafter, RFP) may be submitted to FCJFS

at the address below or via e-mail to Melissa.LaFountain@jfs.ohio.gov by December 17, 2025, at 4:00

p.m. FCJFS will endeavor, but shall not be required, to answer any such request for information. All

answers shall be provided to all persons/firms who have received copies of this RFP and posted online.

Sealed bids must be received at the address below by 4:00 pm on December 19,2025.

Conflict of Interest

No vendor will promise or give to any FCJFS employee anything of value that could influence the

employee in their decision on awarding contracts/vendor agreements. No vendor will try to influence

an employee of FCJFS to violate any procurement policies of the agency, the Ohio Revised Code, or

Federal Procurement Regulations.

Availability of Funds

This RFP and all agency contracts/vendor agreements are contingent on the availability of funds. If,

during the process, funds are not available for the proposed services, the process will be canceled. The

vendor will be notified at the earliest possible time. FCJFS is not required to compensate the vendor

for any expenses incurred resulting from the process.

VENDOR PROJECT REQUIREMENTS

Project Description

FCJFS is seeking a vendor(s) for one or more of the marketing services listed below:

1. Internet Marketing:

o Development of social media content for up to five (5) days per week, including

event creation and paid advertisements for network lead generation and

retargeting.

o Management of OMJ/FCJFS-owned Social Media Management Tool for

Facebook, Twitter, Instagram, Tik Tok, LinkedIn, and other social media

platforms.

2. Broadcast Marketing:

o TV quality video production, including drone work, for commercials, cinema ads,

and social media.

 Up to 60 TV quality videos – 30 seconds in length with audio to be

used for radio spots (provide unit cost)

 Up to 25 TV quality videos – 60 seconds in length (provide unit

cost)

o Audio production for radio and voice-overs.

 Up to 12 unique announcements 30 seconds in length (provide

unit cost)

Project Characteristics

The vendor must be:

1. Culturally responsive in the work provided.

2. Respectful of the public who are the target of the advertisements.

Vendor Requirements

Familiarity with Fulton County is beneficial but not required. Marketing experience is taken into

consideration with vendor selection.

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Must be licensed to conduct work in the State of Ohio.

Must be registered with the System for Award Management (SAM.gov)

Exclusions

Marketing funds may not be used to pay for:

1. Medical, psychological, psychiatric, therapeutic, diagnostic services or treatment.

2. Services that can be paid for by third party resource such as Medicaid, private health

insurance, etc.

3. Construction or purchase of facilities or buildings.

4. Purchase of equipment.

Target Population

This proposal is for marketing services targeting Fulton County residents and businesses.

Project Deliverables

The vendor must be able to measure and report the following statistical information during the

contract period:

Service Delivery Expectations:

● Project deadlines met 100% on-time.

Output Effectiveness:

• The number of clients reporting viewed advertisement.

• The numbers of hits and impressions per advertisement.

Billing Requirements

A monthly Invoice must be submitted via email to Fulton_Fiscal@jfs.ohio.gov by the 10th of each

month, following the month in which advertisements were posted. The invoice should include the

total number of units based on the Output Effectiveness.

SUBMITTING BIDS

Delivery of Bids

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Vendors must mail or deliver one signed, sealed original proposal to Fulton County Job & Family

Services, 604 S. Shoop Avenue, Suite 200, Wauseon, Ohio 43567, no later than 4:00 p.m., December

19, 2025.

Acceptance and Rejection of Bids

FCJFS reserves the right to reject any or all Bids.

Opening of Sealed Bids

The sealed bids will be opened by FCJFS in a public meeting on December 23, 2025, at 10:10 am at

Fulton County Commissioners 152 S. Fulton St., Wauseon, Ohio, in the 2nd floor conference room.

Contract Period-Funding & Invoicing

The contract begins on January 1, 2026, and ends on December 31st, 2026. The vendor shall claim

payment only for eligible services provided, in the amount determined by the negotiated budget.

Reimbursement by FCJFS will be made within 30 days of receipt of qualified weekly invoices and any

required documentation or revisions.

Confidentiality & Security

Any vendor that has access to confidential information will be required to keep that information

confidential.

CONTRACT COMPLIANCE REVIEW AND MONITORING POLICY

The contracting process requires the completion of contract compliance reviews, or monitoring, to

ensure FCJFS receives quality and cost-effective services.

The scope of the review will be for any given month within the vendor agreement period.

Components of a Review-Financial and Service

Financial reviews are an examination of financial records that can include general ledger journal

entries, payroll ledgers, invoices, bank statements, detailed trial balance, annual financial statement,

Board minutes, etc. Actual program expenses are reviewed and compared to the program budget

submitted to FCJFS to determine the actual cost of the program and the appropriateness of expenses

claimed.

Service reviews can include an examination of records, quality and quantity assurance data,

observation of activities (when appropriate), and/or customer satisfaction surveys. If the vendor has

had a recent audit, FCJFS requires a copy of that audit be submitted to FCJFS.

Actual service documentation will be compared with services invoiced to and reimbursed by FCJFS.

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A copy of the review report will be given to the vendor and filed with the vendor agreement. All issues

reported must be resolved. When determined necessary by FCJFS, another review will be completed

within the vendor agreement period. This mini review will be to determine and ensure adherence to

the compliance reports recommendations.

BID FORMAT

Proposal Format

To simplify the process of evaluating bids, and to assure each proposal receives the same review, all

bids must be submitted in the following format. Bids must contain all the items listed here in the

format provided. Proposal sections must be numbered corresponding to the following format:

• Cover Sheet Form

• Proposal Narrative

• Budget

• Copies of agency professional certifications and resumes, if applicable.

Proposal Format

The elements listed below should be included in a detailed narrative format.

• Summary: A statement as to the intent of the proposal, the basic program approach.

• Program Description: A detailed narration of your planned implementation and delivery of

marketing services.

• Goals/objectives and performance and effectiveness levels: Discuss project deliverables as

specified in this RFP; projected number of hits/impressions.

• Justification for budget costs: Discuss in detail the budget line-item costs proposed and their

justification. Develop and define a unit cost.

• Fiscal capacity: Describe your process to capture and report fiscal information, processing

payments, etc. What safeguards are in place to ensure fiscal accountability.

• Reporting requirements: Describe how you will comply with the reporting requirements

that are outlined in this RFP.

Budget

The total cost of the project is important in evaluating the bids. The vendor must demonstrate how

costs are related to the service presented in the proposal.

Attachments

Budget Form

Cover Sheet Form

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Commodity Codes

• NAICS 541613Marketing Consulting Services

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