Project Information

Bid Title

Request for Proposals for Depository Services

Issuing Agency

City of Copperas Cove

Location

Texas

Published Date

Feb 20, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RPF 2026-02-31

Original Source

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Bid Documents

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Project Description

Bid Number:	RPF 2026-02-31
Bid Title:	Request for Proposals for Depository Services
Category:	City Bid Opprotunities
Status:	Open

Publication Date/Time: 2/20/2026 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: 2026-02-31 RFP Bank Depository Services (PDF)

Attachment Preview

REQUEST FOR PROPOSALS

FOR

DEPOSITORY SERVICES

RFP NO. 2026-02-31

Sealed proposals will be received until 10:00 a.m. on

April 03, 2026

Deadline for Questions March 16, 2026

City Council award of contract May 5, 2026

Anticipated Contract Commencement July 1, 2026

Return RFP to:

Stephanie Potvin

Assistant Finance Director

City of Copperas Cove

914 S. Main Street Suite H

P.O. Drawer 1449

Copperas Cove, TX 76522

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1.0 GENERAL INFORMATION

1.1 PURPOSE

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from

qualified banking institutions to establish a contract for Banking Services through

competitive negotiations to the city of Copperas Cove. The contract period will begin

July 1, 2026 and extend through June 30, 2031. Through this contract the City

intends to minimize banking costs, improve operational efficiency, and maximize

investment capabilities.

1.2 INSTRUCTIONS TO OFFERORS

1. The envelope or package containing the completed Request for Proposal should

be marked legibly on the outside with the submitter’s name and address along with

“Request for Proposal for Depository Services; RFP No. 2026-02-31.”

2. The offeror shall sign and date the submittal as indicated within the RFP. The

person signing the proposal must have the authority to bind the firm in a contract.

Proposals which are not signed and dated in this manner may be rejected.

3. All documents shall be received at the City of Copperas Cove, Finance

Department, located at, 914 S. Main Street Suite H, Copperas Cove, Texas 76522,

or sent to P.O. Drawer 1449, Copperas Cove, TX 76522 by the deadline shown on

the cover sheet of this Request for proposals.

4. The City is only accepting the RFP on CD or USB formats. Facsimile

transmittals and electronic transmittals will not be acceptable.

5. The City of Copperas Cove, Texas, reserves the right to reject any or all Request

for Proposals as it shall deem to be in the best interests of the City of Copperas

Cove.

6. Any interpretations, corrections or changes to this Request for Proposals and

specifications will be made by addenda. Sole issuing authority of addenda shall be

vested in the City of Copperas Cove Finance Department. Addenda will be loaded

on the City’s website at www.copperascovetx.gov. Offerors shall acknowledge

receipt of all addenda on the sealed envelope or package containing their proposal.

7. Proposals resulting from submitted Request for Proposals must comply with all

applicable federal, state, county and local laws concerning these types of services.

8. A prospective Offeror must meet the following requirements:

 Be able to comply with the required needed services and required workload;

 Have a satisfactory record of performance;

 Have a satisfactory record of integrity and ethics; and

 Be otherwise qualified and eligible to receive an award.

9. Section 176.006 of the Texas Local Government Code requires a bidder/vendor to

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file a conflict-of-interest questionnaire if the vendor has a business relationship with

the City and has:

(a) an employment or other business relationship with an officer or an officer’s

family member that results in that person receiving taxable income that is

more than $2,500 in the preceding twelve months; or

(b) has given an officer or an officer’s family member one or more gifts totaling

more than $250 in the preceding twelve months.

A vendor/bidder is required to file a questionnaire not later than the seventh

business day after the later of the following:

(a) the date the vendor begins discussions or negotiations to enter into a

contract with the City or submits an application or response to a bid proposal;

or

(b) the date the vendor becomes aware of a relationship or gives a gift to an

officer or officer’s family member.

State law requires that a vendor file an updated questionnaire with the City

Secretary’s office annually, before September 1st, and or not later than the 7th

business day after the date the originally filed questionnaire becomes incomplete or

inaccurate. The Conflict-of-Interest Questionnaire is attached in Compliance with

this law is the responsibility of each bidder/vendor.

The City of Copperas Cove is aware of the time and effort you expend in preparing

and submitting proposals to the City. Please let us know of any proposal

requirements causing you difficulty in responding to our Request for Proposals. We

want to facilitate your participation so that all responsible vendors can compete for

the City's business.

If you have any questions concerning this Request for Proposal, it should be

submitted in writing to: Stephanie Potvin, Assistant Finance Director at

financedept@copperascovetx.gov by March 16, 2026 at noon.

1.3 INFORMATION REQUESTED FROM OFFERORS

Each Request for Proposal shall contain all the items listed below. Incomplete

statements may be rejected in technical review by the Evaluation Committee.

A. Provide a completed Vendor Information Sheet and W9 for accounts payable

purposes on Appendix E.

B. Provide a summary of the firm’s history including information on parent company,

if applicable.

C. Provide a listing of present office locations and state the location of the office(s)

which will provide services to the City.

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1.4 MINIMUM QUALIFICATIONS

The proposal must demonstrate that the Offeror has the resources and capabilities

to provide the requested banking services on as “as needed” basis as prescribed in

the Request for Proposal. Offerors shall submit documentation with their proposal

demonstrating compliance with the minimum qualifications.

The following criteria shall be met in order to be considered under this RFP:

 The Offeror shall be a “Qualified Public Depository in the State of Texas.”

 The Offeror shall have at least five (5) years of similar governmental banking

experience.

 The Offeror must have a local branch presence within the City.

1.5 SUBMISSION INFORMATION

The City of Copperas Cove will receive Proposals prior to April 03, 2026 @ 10:00AM.

Deadline for questions or request for clarification must be submitted to Stephanie Potvin

in writing prior to March 16, 2026 @ Noon via email at

financedept@@copperascovetx.gov . All responses to the question will be posted to

the City’s website.

Two (2) electronic submissions on either CD or USB drive in a PDF format of the

Request for Proposals shall be submitted in an envelope or box bearing the name and

address of respondent and also be identified in the lower left corner with “Request for

Proposal for Bank Depository Services, RFP No. 2026-02-31” and be addressed as follows:

City of Copperas Cove

Director of Financial Services

PO Box 1449

914 S. Main Street, Suite H

Copperas Cove, Texas 76522

1.6 EVALUATION PROCESS

Evaluation factors outlined below shall be applied to all eligible, responsive

Banks, in comparing proposals and selecting the successful Bank. Award of

a contract may be made without discussion with the Banks after the

proposals are received. Therefore, proposals should be submitted on the

most favorable terms.

Evaluation criteria on which each Bank will be evaluated are as follows:

 Time deposit interest rate 25%

 Cost of Service 25%

 Service availability 25%

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 Safety and creditworthiness of bank 25%

All responses to this RFP will be reviewed by the Investment Committee of

the City of Copperas Cove. Selection of the Depository shall be based on

the institution offering the most favorable terms and conditions for handling

the City's funds and the services available to the City. The final selection will

be made by the Copperas Cove City Council during a City Council meeting.

1.7 CONTRACT TERM

The term of the contract will be for the five (5) year period from July 1, 2026

through June 30, 2031. Cost of services shall not be increased during the

term of the contract. Comparable services as a result of system upgrades or

bank mergers shall not cause an increase in pricing.

1.8 NEGOTIATIONS

The City reserves the right to negotiate any and all elements which comprise

the Bank's proposal to ensure the best possible consideration be afforded all

concerned.

In addition, the City reserves the right to reject any and all proposals and to

re-advertise for proposals in such event.

1.9 CONTRACTUAL ARRANGEMENTS

The Contract shall be prepared under the direction of the City and shall

incorporate all applicable provisions. A price per item fee is desired, with

monthly payments as agreed for services rendered.

The Bank should be aware the contents of the successful proposal will

become a part of any subsequent contractual document which may result

from this RFP. Failure of the Bank to accept this obligation may result in the

cancellation of the award.

The Contract shall be for the provision of services as requested herein, at the

fees submitted in the proposal for the term of the contract. The City shall

agree to make monthly payments as agreed for services rendered.

1.10 RELEASE OF INFORMATION

Information submitted by the Bank shall not be released by the City during

the proposal evaluation period or prior to contract award.

1.11 RIGHTS AND REMEDIES

The rights and remedies of the City provided herein shall not be exclusive

and are in addition to any other rights and remedies provided by law or under

any subsequent contract.

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