Project Information

Bid Title

Haller Well South Remote I/O Panel

Issuing Agency

Arlington city

Location

Washington

Published Date

May 11, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

PW-U25.015

Original Source

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Bid Documents

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Project Description

Bid Number:	PW-U25.015
Bid Title:	Haller Well South Remote I/O Panel
Category:	Open
Status:	Open

Description: Notice is hereby given that sealed or emailed proposals will be received by the City of Arlington Public Works Department, 154 W. Cox, Arlington, Washington 98223, until 2:00 PM, local time on Thursday May 21, 2026, for furnishing the necessary labor, materials, equipment, tools, and guarantees thereof to perform the project. A voluntary pre-bid conference will take place at the City of Arlington Public Works Administration building on May 14, 2026, at 11:00 AM. The meeting will start at the PW Admin building and then proceed to the project site. The PW Administration building is located at 154 West Cox Ave, Arlington WA. 98223. The City of Arlington (City) is requesting proposals to fabricate a Remote I/O Panel for the City’s Haller South Well Field, and to provide neat and legible as-builts with redlines. The contractor will be responsible for the delivery of the equipment detailed below. Total contract time will be 40 working days. Work to Include: 1. Material procurement of all I/O panel bill of materials plus consumables required for the completion of a UL508A listed control panel. 2. Panel fabrication, quality testing, and delivery of the panel to the City of Arlington’s Water Treatment Plant. 3. Panel to be built-to-print per provided control panel shop drawings included with this Request for Bid package. 4. Completed panel to be shipped with neat and legible as-built drawing. 5. Panel fabricator quality testing to include confirmation of physical construction of panel per layout drawings and 100% point-to-point testing of wiring connections as well as torque testing of wires landed in screw terminals. 6. Material substitutions not allowed. 7. Note – Panel and HMI programming is not part of the requested scope. Plan set Publication Date/Time: 5/7/2026 8:00 AM Publication Information: MRSC Small Works Roster Closing Date/Time: 5/21/2026 2:00 PM Submittal Information: 154 W Cox Ave, Arlington WA 98223 Bid Opening Information: Public Bid Opening Pre-bid Meeting: May 18, 2026, at 11:00 AM Contact Person: Linda Taylor Ltaylor@arlingtonwa.gov 360-403-3526 Business Hours: 7:30 AM to 4:00 PM Special Requirements: Additional Requirements: 1. WA L&I Permit 2. City of Arlington Business License 3. Work performed under this project is subject to prevailing wage laws. Miscellaneous: All bidding and construction is to be performed in compliance with the Contract Documents for this project and any Addenda issued thereto, which are on file with the City of Arlington Public Works Department. Proposals received after the date and time stated above will not be considered. Immediately following the deadline for submission, the proposals will be opened and read aloud in the Public Works Administration Building located at 154 W. Cox Ave, Arlington, WA 98223. Winning proposals will be posted on the City’s website. Proposals must be submitted on the forms provided with the contract documents. Refer to Instructions to Bidders for more information. Plans and specifications are available for viewing at the City of Arlington Public Works Department, 154 W. Cox Ave, Arlington, Washington 98223, and will be available on the City’s website, https://arlingtonwa.gov/637/Public-Works-Projects. The City of Arlington expressly reserves the right to reject any and all bids, to waive minor irregularities or informalities, and to further make award of the project to the lowest responsible Bidder as it best serves the interest of the City of Arlington. No proposal may be withdrawn after the time stated above, or before Award of Contract, unless said award is delayed for a period exceeding sixty (60) calendar days after opening of the proposals, or Bidder withdraws proposal due to error in accordance with Section 1-03.1 of the WSDOT Standard Specifications. The City of Arlington, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered Rev. 2/24 into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Related Documents: Haller South Remote IO Panel RFB

Attachment Preview

ADVERTISEMENT FOR BID

City of Arlington

HALLER WELL SOUTH – Remote I/O PANEL (PW-U25.015)

Notice is hereby given that sealed or emailed proposals will be received by the City of Arlington Public Works Department,

154 W. Cox, Arlington, Washington 98223, until 2:00 PM, local time on Thursday May 21, 2026, for furnishing the

necessary labor, materials, equipment, tools, and guarantees thereof to perform the project.

A voluntary pre-bid conference will take place at the City of Arlington Public Works Administration building on May

14, 2026, at 11:00 AM. The meeting will start at the PW Admin building and then proceed to the project site. The PW

Administration building is located at 154 West Cox Ave, Arlington WA. 98223.

The City of Arlington (City) is requesting proposals to fabricate a Remote I/O Panel for the City’s Haller South Well Field,

and to provide neat and legible as-builts with redlines. The contractor will be responsible for the delivery of the equipment

detailed below. Total contract time will be 40 working days.

Work to Include:

1. Material procurement of all I/O panel bill of materials plus consumables required for the completion of a UL508A

listed control panel.

2. Panel fabrication, quality testing, and delivery of the panel to the City of Arlington’s Water Treatment Plant.

3. Panel to be built-to-print per provided control panel shop drawings included with this Request for Bid package.

4. Completed panel to be shipped with neat and legible as-built drawing.

5. Panel fabricator quality testing to include confirmation of physical construction of panel per layout drawings and

100% point-to-point testing of wiring connections as well as torque testing of wires landed in screw terminals.

6. Material substitutions not allowed.

7. Note – Panel and HMI programming is not part of the requested scope.

Additional Requirements:

1. WA L&I Permit

2. City of Arlington Business License

3. Work performed under this project is subject to prevailing wage laws.

All bidding and construction is to be performed in compliance with the Contract Documents for this project and any Addenda

issued thereto, which are on file with the City of Arlington Public Works Department.

Proposals received after the date and time stated above will not be considered. Immediately following the deadline for

submission, the proposals will be opened and read aloud in the Public Works Administration Building located at 154 W. Cox

Ave, Arlington, WA 98223. Winning proposals will be posted on the City’s website. Proposals must be submitted on the

forms provided with the contract documents. Refer to Instructions to Bidders for more information.

Plans and specifications are available for viewing at the City of Arlington Public Works Department, 154 W. Cox Ave,

Arlington, Washington 98223, and will be available on the City’s website, https://arlingtonwa.gov/637/Public-Works-

Projects.

The City of Arlington expressly reserves the right to reject any and all bids, to waive minor irregularities or informalities, and

to further make award of the project to the lowest responsible Bidder as it best serves the interest of the City of Arlington. No

proposal may be withdrawn after the time stated above, or before Award of Contract, unless said award is delayed for a period

exceeding sixty (60) calendar days after opening of the proposals, or Bidder withdraws proposal due to error in accordance

with Section 1-03.1 of the WSDOT Standard Specifications.

The City of Arlington, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C.

2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered

Rev. 2/24

into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit

bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award. and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of

the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued

pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full and fair opportunity

to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national

origin in consideration for an award.

Rev. 2/24

INSTRUCTIONS TO BIDDERS

1.

Form of Proposal and Signature. The proposal shall be submitted on the forms provided by the City

of Arlington and shall be enclosed in a sealed envelope marked and addressed as hereinafter directed or emailed to

utilities@arlingtonwa.gov. The Bidder shall state in figures their unit and lump sum bid prices for all bid items

including additives and alternates. The City of Arlington reserves the right to correct any arithmetic errors. No

proposal or modification by fax will be considered.

2.

Preparation of the Proposal. Bidder shall only use forms provided in the Contract Documents, and not

similar forms available on agency websites. Blank spaces in the proposal shall be properly filled; failure to enter a value

for each bid item will result in a $0 being recorded for the bid item. The written text of the proposal must not be

changed, and no additions shall be made to the items mentioned therein. Conditions, limitations or provisions attached

to a proposal will cause its rejection. Alterations of Bidder fill-ins by erasure or interlineations must be explained or

noted in the proposal over the signature of the Bidder. Alternative proposals will not be considered. Bidder shall

include applicable sales tax customarily paid by Contractor within each unit price item or lump sum item, which may

include but not limited to material procurement and certain subcontracted services. If a separate line is provided on

the Bid Form for sales tax, this shall represent sales tax to be paid by the City to the Department of Revenue for

contracted amount.

3.

Wages. It is the Bidder's responsibility to obtain wage information for any work classifications that are not

included.

4.

Questions. Questions shall be submitted in writing to the Project Administrator, contact information shown

below, and be received at least one week prior to the specified bid opening date. Questions received after this

date may not be responded to. Responses to questions will be submitted in writing by the City through addendum;

verbal responses shall not be considered official.

5.

Withdrawal of Bid. Withdrawal of the proposal shall be in accordance with Section 1-02.10 of the most

current version of the WSDOT Standard Specifications.

6.

Lowest Responsible Bidder. The low Bidder shall be the responsive Bidder offering the lowest amount

for the Base Bid plus Add Alternates (if applicable) selected by the City.

In selecting the responsible Bidder, consideration will be given to the general competency of the Bidder for the

performance of the work covered by the proposal, and the Bidder's financial standing, if requested. To receive

favorable consideration, a Bidder must present evidence satisfactory to the City of Arlington that the Bidder and its

associates are personally competent to manage the proposed undertaking and to carry it forward to a successful

conclusion. Professional integrity and honesty of purpose shall be essential requirements.

A showing of adequate financial resources may be requested by the City of Arlington but will not alone determine

whether a Bidder is competent to undertake the proposed work. Each Bidder must furnish a record of past

performance and experience in the form required. To this end, each proposal, except as noted below, shall be

supported by a statement of the Bidder's experience on the form provided. This form, completely filled out, must be

submitted along with the proposal. Incomplete or false statements submitted in connection with a proposal may, at

the option of the City of Arlington, be sufficient cause for its rejection. The City of Arlington shall be the final authority

with regard to whether a bid is responsive to the Advertisement for Bid and as to whether a Bidder is a responsible

Bidder under the conditions of this bid.

Rev. 11/17

INSTRUCTIONS TO BIDDERS (CON'D)

7.

Execution of Contract. A Bidder to whom the award is made shall be presented an official copy of the

written contract with the City of Arlington in the form of the Contract attached hereto. The Bidder shall execute and

return to the City of Arlington all in accordance with the provisions hereof within seven (7) calendar days of the

Notice of Award. Upon receipt of the signed contract and subsequent signature by the Mayor the City of Arlington

will return a copy of the fully executed contract to the Bidder.

If a Bidder to whom the award is made fails or refuses to enter into contract as herein provided, or to conform to any

of the stipulated requirements in connection therewith, the award will be annulled, and in the discretion of the City of

Arlington an award may be made to the Bidder whose proposal is next most acceptable to the City of Arlington; and

such Bidder shall fulfill every stipulation embraced herein as if the Bidder were the party to whom the first award was

made. A corporation to which an award is made will be required, before the contract is finally executed, to furnish

evidence of its corporate existence and of the authority of the officer signing the contract for the corporation to so

sign.

8.

Address and Marking of Proposal. The envelope enclosing the proposal MUST be sealed and addressed

as follows:

HALLER WELL SOUTH – Remote I/O PANEL

Attn: Linda Taylor

City of Arlington

Public Works Department

154 W. Cox

Arlington, WA 98223

OR emailed to utilities@arlingtonwa.gov. The proposal MUST be delivered to the email address or mailing address

and department listed above by the time stated in the Advertisement for Bid. The time clock located in the department

listed above shall be the official time clock. Submittals received after the stated deadline will not be accepted. Delivery

by USPS, UPS, FedEx, or other shipping carrier is accepted, however, it must be delivered to the stated department and

signed in by the time stated in the Advertisement for Bid. Delivery to any other location or department will not be

accepted. The proposal envelope MUST be plainly marked in the upper left-hand comer with the following, as

listed in the Advertisement for Bid:

1. Bidder Name

2. Bidder Address

3. Project Name

4. Bid Date

5. Bid Time

6. Project Number

All bid submittal items shall be enclosed in the same envelope with the proposal. Refer to Bidder's checklist.

9.

Complete Contract Documents. It shall be the responsibility of the Bidder to verify the completeness of

its set of Contract Documents from the Table of Contents therein and neither the City of Arlington nor any of its

officers or consultants shall be held responsible for any omissions unless such omission has been called to the attention

of the City of Arlington prior to the submission of bids.

10. Corrections Interpretations and Addenda. Any omissions, discrepancies or need for interpretation

should be submitted in writing to the attention of the Project Administrator. Written addenda to clarify questions

which arise will then be issued.

All addenda to these specifications received by the Bidder must be listed on the space provided on the Proposal Form.

All interpretation or explanations of the Contract Document shall be in the form of an addendum and no oral

statements by the City or other representative of the City shall, in any way modify the contracts Documents, whether

made before or after letting the Contract.

11. Project Administrator. Notices as required in the Contract Documents shall be transmitted to:

Linda Taylor

City of Arlington

154 W. Cox

Arlington, WA 98223

(360) 403-3526

ltaylor@arlingtonwa.gov

BIDDER’S CHECKLIST

The bidder’s attention is especially called to the following forms that must be completed in full as requested and

submitted collectively as the Bid Proposal package.

 1. Statement of Bidder’s Qualifications

 2. Non-Collusion Declaration

 3. Proposal Form

 4. Certification of Compliance with Wage Payment Statues

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