Project Information

Bid Title

2518 Equipment for the Visually Impaired

Issuing Agency

Education Service Center

Location

Texas

Published Date

Feb 6, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2518 Equipment for the Visually Impaired

Attachment Preview

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, Texas 78208

Telephone: (210) 370-5204

www.esc20.net

SEALED PROPOSAL

February 2, 2026

Please quote the following not later than

2:00 P.M. March 5, 2026

SEALED PROPOSAL

to be marked No. 2518

Vendor:________________________________

Proposal On: Equipment –

Visually Impaired –Catalog %

Page 1 of 18

PRICE - F.O.B. - Destination

=====================================================================

Region 20 Purchasing Cooperative will accept proposals for the purchase of EQUIPMENT-

VISUALLY IMPARED - CATALOG % -- SEALED Proposal #2518, as per the attached

specifications, terms and conditions. Proposals will be accepted by Region 20 Purchasing Cooperative

until 2:00 p.m., THURSDAY, MARCH 5, 2026 at which time they will be opened and tabulated for

approval.

Faxed proposals will not be considered. By submitting a proposal, vendor certifies to the best of his/her

knowledge that all information is true and correct. All proposals must be sealed and received prior to

scheduled opening time at the address listed in the box below. Proposals must be plainly marked on

outside of envelope:

Mr. Jim Metzger, Purchasing Coordinator

Business and Human Resource Services

Region 20 Purchasing Cooperative

1314 Hines Avenue

San Antonio, TX 78208

SEALED Proposal #2518

Equipment-Visually Impaired-Catalog %

Opening: 2:00 p.m.,

MARCH 5, 2026

Proposals must be submitted on the forms provided or proposal may be rejected. Only proposals received

by the date and time specified will be considered. Vendors are invited to be present at the opening of the

proposals to be held at Region 20, Conference Center Building, 1314 Hines Avenue, on the above date.

Quote lowest possible net price after all trade discounts have been deducted.

Vendors who do not quote are requested to submit a "no bid on proposal" form to Region 20 Purchasing

Cooperative, if they wish to receive future proposals. Failure to do so may result in their being deleted

from our vendor list. Proposals marked "subject to price change" or "price in effect on date of delivery"

will not be considered.

Discount from catalog and/or shelf price must be guaranteed from May 1, 2026 through April 30, 2027

and any additional renewal periods.

Region 20 Purchasing COOPERATIVE

Proposal No.: 2518

1314 Hines Avenue

Proposal On: Equipment-Visually Impaired %

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Page 2 of 19

Company _____________________________________

==================================================================================================

TABLE OF CONTENTS

Scope of Services ............................................................................................................... 3

Special Conditions for Proposal ...................................................................................... 3-4

General Terms for All Proposals .................................................................................... 4-6

Preparation of Proposal Information ................................................................................ 6

Contact .............................................................................................................................. 7

Delivery ............................................................................................................................. 7

Warranty............................................................................................................................. 8

Quantity Information ......................................................................................................... 8

Proposal Rejection, Withdrawal, Late or Modification ..................................................... 8

Clarification or Objection to Specifications ...................................................................... 9

Evaluation and Award ....................................................................................................... 9

Rights & Remedies .......................................................................................................... 10

Payment ........................................................................................................................... 10

References ...................................................................................................................... 10

Proposal Pages............................................................................................................. 11-13

Resident Certification ...................................................................................................... 14

Unfair Business Practices ................................................................................................ 14

Deviation/Compliance & Signature & Felony Notification Page ................................... 15

Notice of "No" Proposal on Proposal .............................................................................. 16

Region 20 Purchasing COOPERATIVE

Proposal No.: 2518

1314 Hines Avenue

Proposal On: Equipment-Visually Impaired %

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Page 3 of 19

Company _____________________________________

==================================================================================================

1.0 SCOPE OF SERVICES

This proposal is intended to be used to provide Region 20 Purchasing Cooperative and participating

districts with their requirements for equipment for visually impaired students for students with

disabilities from May 1, 2026 through April 30, 2027, in accordance with specifications and conditions

embodied in this proposal. To allow maximum variety and diversity of material, this contract will be

multiple awarded.

AWARD TERM – MAY 1, 2026 THROUGH APRIL 30, 2027

RENEWAL TERM – MAY 1, 2027 THROUGH APRIL 30, 2028

2.0 SPECIAL CONDITIONS

a) Supplies quoted must be new with original manufacturer warranty and packaging.

Individual packaging shall be labeled showing the name of the manufacturer, brand name,

name of product, quantity of contents & complete directions for use. Labels & labeling

shall conform to all federal regulatory requirements for goods in interstate commerce and

containers shall meet DOT requirements. Shipping packaging/cases shall be marked to

show name of supplier, name & address of receiving agency and agency purchase order

number, and must be delivered with material safety data sheets where required.

b) Renewal of contracts will be in accordance with Local Government Code 271.903

concerning non-appropriation of funds for multi-year contracts.

d) Award information will be furnished to all departments.

e) Region 20 Purchasing Cooperative will not be responsible for any material being delivered

or services performed without a purchase order, signed by an authorized representative of

Region 20 Purchasing Cooperative district member. No valid orders will be submitted

without a Region 20 Purchasing Cooperative district member purchase order and shall not

be accepted by the vendor without a purchase order number.

g) Brochures and price sheets must be bound and identified with vendor’s name, address,

telephone and fax numbers, and discounts. (Enclose in file pockets, GCD binding, etc.).

h) Vendors may substitute catalogs once during each contract term. If a new catalog is to be

in effect at any time during the contract period, the vendor must first notify Region 20

Purchasing Cooperative, in writing, no less than thirty days and no more than sixty days

prior to the new catalog going into effect. This notification must include a copy of the new

catalog. It is the vendor's responsibility to provide new catalogs for distribution. Orders

submitted before the new catalog is distributed and date established to commence will not

be subject to price changes reflected in the new catalog.

i)

Section II is requesting sealed proposals for the purchase of equipment for the shelf price or

discount from shelf price for in-store pick up instead of catalog orders.

j)

Equipment will be purchased as needs arise and funding allows.

k) New products or products in the same commodity class, not covered in the original

proposal, may be added to this contract under equal pricing terms and conditions at the

discretion of Region 20 Purchasing Cooperative by means of a written addendum,

negotiated and signed by Region 20 Purchasing Cooperative and the successful vendor. In

the event the successful vendor and Region 20 Purchasing Cooperative cannot agree on an

addendum, Region 20 Purchasing Cooperative shall have the option to purchase items not

listed from alternate sources.

l)

This proposal shall be awarded to the successful vendor(s) by confirmation letter.

Contracts for purchase shall be put into effect by means of purchase order(s) executed by

Region 20 Purchasing Cooperative after this proposal has been awarded.

Region 20 Purchasing COOPERATIVE

Proposal No.: 2518

1314 Hines Avenue

Proposal On: Equipment-Visually Impaired %

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Page 4 of 19

Company _____________________________________

==================================================================================================

2.0 SPECIFIC CONDITIONS (continued)

m) This proposal is intended to hold firm prices and discounts for a period of one year after the

proposal is awarded and the renewal period. In the event this contract expires before

another proposal is awarded, the vendors shall extend the contract on a month-to-month

basis, for a maximum of 3 months, by mutual agreement.

3.0 GENERAL TERMS

a) All contracts and agreements between vendors and Region 20 Purchasing Cooperative

shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last

amended in 1990 by the American Law Institute in the National Conference of

Commissioners on uniform state laws. Reference: Uniform Commercial Code, 1990

Official Text, 2/Sales.

b) Vendors are advised that contracts are subject to all legal requirements provided for in the

Texas Education Code, Subchapter B, Section 44.031 and/or applicable state and federal

statutes. Any proposal after being awarded becomes subject to the Open Records Act,

Article 6252-17a VTCS.

c) Wherever terms refer to Region 20 Purchasing Cooperative, they also apply to any school

districts, regional service centers, or other government agencies to which the proposal has

been extended.

d) Region 20 Purchasing Cooperative reserves the right to extend purchasing contracts to all

qualified school districts, including Regional Service Centers, and other government

agencies under subchapter B, General Interlocal Contracting Authority 791.011. Each

school district, service center, or government agency is responsible for approval of

contracting authority by order of a duly authorized resolution adopted by each

participating entity. Vendors will be contacted from Region 20 Purchasing Cooperative

as to which school districts, regional service centers, or government agencies has recently

joined to participate in this proposal. Each vendor is then requested to extend all

contracts that are currently in force to the new member.

Vendor should indicate willingness to extend contract when notified:

Yes

No

e) Some orders may require special handling or delivery to another location. These will be

negotiated with the vendor(s) awarded, i.e. individual packaging, multiple deliveries,

palletizing, delivery location.

f)

If product and/or service provided is not satisfactory, this agreement can be terminated at

any time upon a 30-day written notice.

g) Region 20 Purchasing Cooperative reserve the right to all warranties, express and

implied.

h) All parties agree that venue for any litigation arising from this contract shall lie in San

Antonio, Bexar County, Texas, and that the laws of the State of Texas shall govern the

rights of the parties and the validity and interpretation of any purchase order, contract, or

service agreement that shall arise from and include this proposal.

i)

Patented or copyright protected items: Vendor agrees to protect Region 20 Purchasing

Cooperative from recourse and all claims arising from rights under patent, copyright,

trademark or application infringement.

j)

Award(s) resulting from this request are not exclusive agreements to purchase. Region

20 Purchasing Cooperative reserve the right and option, without penalty, to purchase like

materials and services from other legal sources when and if such purchases, in their

opinion, are necessary and in the best interest of Region 20 Purchasing Cooperative.

k)

It is understood and agreed that Region 20 Purchasing Cooperative reserve the right to make

Region 20 Purchasing COOPERATIVE

Proposal No.: 2518

1314 Hines Avenue

Proposal On: Equipment-Visually Impaired %

San Antonio, TX 78208

Opening: 2:00 p.m., March 5, 2026

Page 5 of 19

Company _____________________________________

==================================================================================================

minor modifications to conditions of this proposal due to unforeseen circumstances, by mutual

agreement with selected supplier, both at the time of acceptance of this quotation offer as so

modified, and subsequent thereto.

l)

Substitutions are not acceptable without prior written approval of Region 20 Purchasing

Cooperative. Unauthorized substitutions may delay payment of invoices and shipper shall be

required to pick up incorrect items. Region 20 Purchasing Cooperative shall not under any

circumstances accept outdated materials, old stock, or obsolete products. If items under contract

are discontinued or become unavailable from any manufacturer during the duration of the contract,

Region 20 Purchasing Cooperative reserve the right to require the contractors to offer substitutes.

Region 20 Purchasing Cooperative reserve the right to accept or reject substitutes, and in the case

of rejections Region 20 Purchasing Cooperative may cancel the item or items in question.

m) Region 20 Purchasing Cooperative shall be sole interpreter of the terms, conditions, specifications

and performance requirements contained herein.

n)

The transfer or assignment of contracts is prohibited.

o)

TERMINATION FOR CONVENIENCE. Either party to this agreement may terminate this

agreement upon 30 days written notice of such termination.

p)

TERMINATION FOR CAUSE. The Member may at its option immediately terminate this

agreement by giving 30 day written notice of termination to the Contractor on the occurrence of any

of the following.

The willful breach of this Agreement by the Contractor in the course of engagement, unless

by the Member.

The habitual neglect by the Contractor of its duties, unless waived by the Member.

The Contractor may at its option immediately terminate this agreement by giving written

notice of termination to the Member on the occurrence of any of the following.

q)

KICKBACKS. It is a breach of ethics for any payment, gratuity or offer of employment to be

made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier

subcontractor for any contract of a school district, or any person associated therewith, as an

inducement for the award of a subcontract or order.

r)

RIGHTS TO INVENTIONS. The Contractor agrees to be compliant with the Rights to

Inventions Made by Nonprofit Organizations and Small Business Firms Under Government

Grants and Contracts.

s)

CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT. The

Contractor agrees to be compliant with the Clean Air Act and the Federal Water Pollution Control

Act and their implementing regulations.

t)

u)

ENERGY POLICY AND CONSERVATION ACT. The Contractor agrees to be compliant with

the Energy Policy and Conservation Act pertaining to mandatory standards and policies relating to

energy efficiency contained in the state energy conservation plan.

v)

DEBARMENT OR SUSPENSION. The Contractor certifies that neither they nor their

subcontractor is debarred suspended from receiving federal funds.

w) LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING (BYRD ANTI-

LOBBYING AMENDMENT). The Contractor certifies that it has not and will not use any

federal funds to lobby. If non-federal funds are used to lobby, the contractor must complete the

Disclosure of Lobbying and forward the disclosure to the next tier, who must forward it through

each tier to the federal awarding agency.

x)

COPYRIGHT. All contracts paid from state or federal grants administered by TEA must retain

copyright for the Texas Education Agency (TEA) and for the federal government (if a federally

funded contract) unless otherwise negotiated in writing with TEA. Pursuant to the provisions in 2

CFR § 200.315, title to intangible property vests in the Member as long as such property is used for

authorized purposes. However, TEA and the federal awarding agency reserve a royalty-free,

nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for federal

purposes, and to authorize others to do so.

y)

SOLID WASTE DISPOSAL ACT AND ITS IMPLEMENTING REGULATIONS. The

Contractor certifies that it is compliant with section 6002 of the Solid Waste Disposal Act and its

implementing regulations. 2 CFR § 200.322.

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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