Project Information

Bid Title

MF/UF Membrane Piloting Unit Rental

Issuing Agency

City of Douglas

Location

Wyoming

Published Date

Apr 8, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	MF/UF Membrane Piloting Unit Rental
Category:	Water Treatment Plant
Status:	Open

Publication Date/Time: 4/8/2026 12:00 AM Publication Information: Douglas Budget: April 8th & 15th, 2026 Closing Date/Time: 4/15/2026 11:00 AM Submittal Information: City of Douglas City Clerk, 101 N 4th St., PO Box 1030, Douglas, WY 82633 Bid Opening Information: City Hall 04/15/2026 11:00 AM Related Documents: Water Treatment Plant RFP Membrane Water Treatment Plant Membrane AFB

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Request for Proposals

Regarding (Douglas

WTP MF/UF

Membrane Piloting

Unit) in Douglas,

Wyoming

The intent of this Request for Proposals

(RFP) is to create a transparent process

for interested parties to prepare a

proposal for use of a membrane piloting

unit(s) to the City of Douglas City

Council.

Proposals will be accepted until April

15th, 2026 at 11:00 AM MST and will be

evaluated immediately following.

Please send your response to:

City Clerk

City of Douglas

P.O. Box 1030

101 North 4th Street

Douglas, WY 82633

RFP: Douglas WTP Pre-Treatment Piloting Unit

Page 2 of 9

Section One

M

Introduction and Summary

The City of Douglas (City) is soliciting proposals for the provision of a

MF/UF membrane piloting unit for the City. This unit will be used to

assess pilot scale capabilities for implementation within the existing

Douglas Water Treatment Plant. The pilot is intended to be operated by

City and supported by HDR Engineering, Inc (HDR) staff. This piloting unit

must have the following processes (AT A MINIMUM) to be considered for

selection:

1. Membrane pilot unit must include full size pressured ceramic

filtration modules.

a. Pilot skid must include space for a minimum of 1 (one)

module, but alternatives to include multiple modules (2

or 3) will be evaluated.

2. Ability to be operated by the City through a connection to the

selected pre-treatment pilot unit. Ability to divert filtration

effluent and residuals (Backwash, Enhanced Backwash, and CIP)

to independent discharge locations.

3. Ability to collect continuous operational data locally and

remotely.

It is anticipated that work associated with the selected and provided pilot

unit for this RFP will begin in late May of 2026. This work is expected to

continue through August of 2026, with potential to extend through

September of 2026 at the City’s discretion. Written proposals with a

fixed fee amount must be received by Devon Litzsinger, City Clerk, City of

Douglas, P.O. Box 1030, 101 North 4th Street, Douglas, WY 82633, no later

than April 15th, 2026 at 11:00 AM MST.

It is expected that delivery of the equipment should begin within 45 days

of selecting an applicant.

Section Two

City of Douglas

Recognized as the Jackalope Capital of the world, the City of Douglas,

population 6,400±, is a growing Wyoming community located in east

central Wyoming in Converse County along the Interstate 25 corridor

approximately 50 miles East of Casper, WY. Our legacy is rooted in the

RFP: Douglas WTP Pre-Treatment Piloting Unit

Page 3 of 9

Oregon Trail pioneers, railroads, and the wild western frontier. That

pioneering spirit essential to survival in the old west still exists today.

Douglas has been called one of the best 100 Small Towns in America and

was recently selected as the best small town in the western United States

to practice medicine. Douglas has a diverse economy and high quality of

life grounded in traditional family values.

With breathtaking views, Douglas sits at 5,000 feet at the foot of the

beautiful Laramie Mountain range, and beside the North Platt River and

is only a short distance from the Medicine Bow National Forest and

Glendo Reservoir. This beautiful location offers many outdoor

recreational opportunities such as hunting, fishing, boating, and hiking.

In addition to being the official home of the Jackalope and a Tree City

USA, Douglas is also the home of the Wyoming State Fairgrounds and

Pioneer Museum, Wyoming Law Enforcement Academy, Douglas

Railroad Interpretive Center, Douglas Community Golf Course and the

Douglas Motorsports Park.

Douglas has a strong economic base primarily influenced by the

availability of rail access, nearby coal resources and related mining

operations, as well as exploration and production activities associated

with oil, gas, and uranium reserves in Converse County.

Section Three

Project Background

The City of Douglas retained HDR Engineering, Inc to analyze issues with

the current water treatment process for the City (slow sand filtration).

The HDR team also completed an alternatives analysis of the Douglas

Water Treatment Plant (WTP) that classified influent water quality and

identified production issues associated with the use of slow sand

filtration. Multiple alternative treatment processes were evaluated with

conventional pre-treatment with low pressure membrane filtration

(MF/UF) being selected as the prefered alternative for pilot testing. Due

to the requirements set forth by the EPA and WYDEQ, piloting of a

treatment unit is required for certification prior to any functional

upgrade. See Exhibit A for Site Layout and Exhibit B for preliminary PFD.

Section Four

Scope of Services

RFP: Douglas WTP Pre-Treatment Piloting Unit

Page 4 of 9

The selected vendor should be able to complete all listed services below:

1. Provide delivery of the equipment to site for pilot testing. City

will provide equipment to unload and place in testing location.

2. Provide delivery no later than May 31st , 2026. If unable to meet

this delivery date, proposer should indicate date at which

delivery is available for the City’s consideration.

3. Provide onsite start-up and training services to City and HDR

Engineering staff.

4. Provide technical support for pilot skid operations. Technical

support to include remote and onsite support as needed to

support continuous pilot operations.

5. Provide operational direction and recommendations for the

duration of the piloting period.

6. Provide estimates of required source water, chemical’s required

(type and usage amount)for the piloting duration. This includes

volumetric flow rates, type and quantity of chemical, as well as

any additional operating parameters that may be needed for

successful operation.

7. Provide a finalized report detailing piloting operations during the

testing period.

Section Five

Proposal Submittal Requirements

Proposals must include the following information:

1. Introductory Requirements

a. Transmittal Letter

Proposals must have a transmittal letter signed by an authorized representative of the

applicant’s company confirming the applicant’s availability to accomplish this project and

a commitment to complete the project within the timing parameters of this RFP. If unable

to meet the requested delivery date, proposer should indicate date at which delivery is

available for the City’s consideration.

b. Project Understanding

A statement describing the applicant’s understanding of the project and any special

considerations/opportunities that may be afforded to the project.

2. General Information

a. Provide the following company information:

i. Firm name

ii. Business address

iii. Primary contact name, email and telephone number

RFP: Douglas WTP Pre-Treatment Piloting Unit

Page 5 of 9

Commodity Codes

• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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