Airport Fees and Charges Study

Project Information

Bid Title: Airport Fees and Charges Study
Issuing Agency: City of Stillwater
Location: Oklahoma
Published Date: Mar 16, 2025
Closing Date: Apr 9, 2025
Government Level: State & Local
Status: Closed
Ref. #: 9-2025
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Project Description: Bid Information

Type Request for Qualifications/Proposals

Status Issued

Number 9-2025 (Airport Fees and Charges Study)

Issue Date & Time 3/15/2025 06:00:02 AM (CT)

Close Date & Time 4/9/2025 03:00:00 PM (CT)

Question Cut Off Date 4/2/2025 05:00:00 PM (CT)

Notes
General Information

The City of Stillwater seeks qualifications from experienced consultants to review and analyze the current rates and fee structure for Stillwater Regional Airport (SWO). The selected consultant will recommend changes to ensure fees are equitable, competitive, and in compliance with Federal Aviation Administration (FAA) guidelines and Grant Assurances while supporting the airport's financial sustainability.

The City of Stillwater reserves the right to reject any or all submissions and to waive irregularities therein. It shall be clearly understood that any costs incurred by responding to this request for qualifications are at the Respondent's own risk and expense. The City of Stillwater shall not be liable for reimbursement to the Respondent for any expense so incurred, regardless of whether the proposal is accepted.

Questions about the RFQ should be submitted in writing through the Ionwave portal and will be answered on the portal. No oral statements by any person shall modify or otherwise affect the provisions of this Request for Qualifications and/or any contract resulting therefrom. All modifications, addenda or amendments must be made in writing by the City of Stillwater.

Background

SWO is located in north central Oklahoma and operates as a commercial service airport providing daily service to and from Dallas-Ft. Worth, while also serving a large General Aviation and Corporate Aviation user base. The Airport is approximately 60 miles north of Oklahoma City and 60 miles west of Tulsa.

SWO encompasses approximately 1,485 acres and consists of two runways, numerous taxiways, a passenger terminal building, a commercial apron, a general aviation (GA) apron, and various hangars and buildings.

Oklahoma State University (OSU) is the largest user of SWO, operating a flight training program at the OSU Flight Center.

Commercial service to and from Dallas-Ft. Worth is currently serving over 30,000 passengers per year.

SWO has an Air Education Training Command Agreement with the U.S. Air Force that permits military training operations. Aircraft from both Vance and Tinker Air Force Bases use the airport.

A new 31,000 square foot commercial service terminal building with two gates is currently under construction with terminal opened scheduled for August 2026.

Additional airport details can be found on the SWO website: https://stillwaterok.gov/157/Airport

Project Schedule

The project schedule is provided as a general guideline of the City’s intent. It is subject to adjustments as needed.

Responses Due - April 9, 2025

Evaluation of Responses April/May 2025

Schedule Interviews May/June 2025

Notification of Selection June/July 2025

Evaluation Criteria

Qualifications will be evaluated based on the criteria listed under the attributes tab. An evaluation matrix is included under the attachments tab that shows the point value for each of the evaluation criteria.

The top ranked consultant(s) may be invited for an oral interview. If interviews are conducted, they will be a part of the overall evaluation and selection.
A cost proposal will be requested from the selected consultant.
Evaluators will make a recommendation to the City Manager and/or City Council as appropriate under City procurement policy. The City Manager/City Council will make the final selection. The City Manager and/or City Council reserves the right to reject all proposals, or parts of proposals as may be in the best interests of the City.

Contact Information

Name John McClenny

Address 723 S. Lewis Street
Stillwater, OK 74074 USA

Phone

Fax

Email john.mcclenny@stillwater.org

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8238082

Bid Attachments

File Name Description File Size

Instructions for Bidders.pdf
Instructions for Bidders 157 KB 312681 6448574

General Terms.pdf (please login to view this document) General Terms 125 KB 312681 6448543

Non Collusion Affd.pdf (please login to view this document) Non-Collusion Affidavit 118 KB 312681 6448548

Business Relationships Affd.pdf (please login to view this document) Business Relationship Affidavit 115 KB 312681 6448722

Special Requirements.pdf (please login to view this document) Special Requirements - Insurance 109 KB 312681 6147070

Evaluation Rubric.pdf (please login to view this document) Evaluation Rubric 132 KB 312681 6540814
Commodity Codes: NAICS 541330Engineering Services
NAICS 541690Other Scientific and Technical Consulting Services
NAICS 541990All Other Professional, Scientific, and Technical Services

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Type	Request for Qualifications/Proposals
Status	Issued
Number	9-2025 (Airport Fees and Charges Study)
Issue Date & Time	3/15/2025 06:00:02 AM (CT)
Close Date & Time	4/9/2025 03:00:00 PM (CT)
Question Cut Off Date	4/2/2025 05:00:00 PM (CT)
Notes	General Information The City of Stillwater seeks qualifications from experienced consultants to review and analyze the current rates and fee structure for Stillwater Regional Airport (SWO). The selected consultant will recommend changes to ensure fees are equitable, competitive, and in compliance with Federal Aviation Administration (FAA) guidelines and Grant Assurances while supporting the airport's financial sustainability. The City of Stillwater reserves the right to reject any or all submissions and to waive irregularities therein. It shall be clearly understood that any costs incurred by responding to this request for qualifications are at the Respondent's own risk and expense. The City of Stillwater shall not be liable for reimbursement to the Respondent for any expense so incurred, regardless of whether the proposal is accepted. Questions about the RFQ should be submitted in writing through the Ionwave portal and will be answered on the portal. No oral statements by any person shall modify or otherwise affect the provisions of this Request for Qualifications and/or any contract resulting therefrom. All modifications, addenda or amendments must be made in writing by the City of Stillwater. Background SWO is located in north central Oklahoma and operates as a commercial service airport providing daily service to and from Dallas-Ft. Worth, while also serving a large General Aviation and Corporate Aviation user base. The Airport is approximately 60 miles north of Oklahoma City and 60 miles west of Tulsa. SWO encompasses approximately 1,485 acres and consists of two runways, numerous taxiways, a passenger terminal building, a commercial apron, a general aviation (GA) apron, and various hangars and buildings. Oklahoma State University (OSU) is the largest user of SWO, operating a flight training program at the OSU Flight Center. Commercial service to and from Dallas-Ft. Worth is currently serving over 30,000 passengers per year. SWO has an Air Education Training Command Agreement with the U.S. Air Force that permits military training operations. Aircraft from both Vance and Tinker Air Force Bases use the airport. A new 31,000 square foot commercial service terminal building with two gates is currently under construction with terminal opened scheduled for August 2026. Additional airport details can be found on the SWO website: https://stillwaterok.gov/157/Airport Project Schedule The project schedule is provided as a general guideline of the City’s intent. It is subject to adjustments as needed. Responses Due - April 9, 2025 Evaluation of Responses April/May 2025 Schedule Interviews May/June 2025 Notification of Selection June/July 2025 Evaluation Criteria Qualifications will be evaluated based on the criteria listed under the attributes tab. An evaluation matrix is included under the attachments tab that shows the point value for each of the evaluation criteria. The top ranked consultant(s) may be invited for an oral interview. If interviews are conducted, they will be a part of the overall evaluation and selection. A cost proposal will be requested from the selected consultant. Evaluators will make a recommendation to the City Manager and/or City Council as appropriate under City procurement policy. The City Manager/City Council will make the final selection. The City Manager and/or City Council reserves the right to reject all proposals, or parts of proposals as may be in the best interests of the City.

Name	John McClenny
Address	723 S. Lewis Street Stillwater, OK 74074 USA
Phone
Fax
Email	john.mcclenny@stillwater.org

Airport Fees and Charges Study

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