Project Information

Bid Title

Notice of Intent to Award a Sole Source - Gemini Water

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Mar 2, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Notice of Intent to Award a Sole Source - Gemini Water
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: Gemini Water Services: Preparation, design, regulatory review, and delivery of the City’s annual Consumer Confidence Report (CCR), including data analysis, compliance review, report drafting, printing, mailing, ADA-compliant digital hosting, and certification support. See the attached notice for full details. Publication Date/Time: 3/2/2026 12:00 AM Closing Date/Time: 3/11/2026 2:00 PM Related Documents: Notice of Intent to Award a Sole Source - Gemini Water

Attachment Preview

CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

March 2, 2026

Response Deadline: March 11, 2026

City of Lynn Haven

Department: Public Works / Water

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: Gemini Water

Services: Preparation, design, regulatory review, and delivery of the City’s annual Consumer

Confidence Report (CCR), including data analysis, compliance review, report drafting, printing,

mailing, ADA-compliant digital hosting, and certification support.

Sole Source Determination

The Water Department within Public Works is responsible for preparing and distributing the

City’s annual Consumer Confidence Report in accordance with federal drinking water

regulations. This report requires technical review of water quality data, preparation of required

regulatory content, and compliance with federal and state delivery and accessibility

requirements.

The City has identified Gemini Water as a specialized provider of CCR preparation and

compliance services. The firm utilizes a proprietary CCR development platform and workflow

designed specifically for public water systems. Their services include regulatory compliance

auditing, contaminant data validation, technical editing, ADA and accessibility compliance,

design, distribution, and certification support.

The Consumer Confidence Report process has become increasingly complex due to evolving

regulatory requirements, including accessibility standards, multilingual outreach expectations,

and documentation of good faith delivery. The City does not currently maintain in-house staff or

software capable of efficiently performing these services at the same level of regulatory

oversight and compliance.

Based on market research conducted by staff, Gemini Water is a highly specialized provider

focused exclusively on CCR compliance and delivery. The City is not aware of other vendors

offering a comparable bundled solution that includes technical compliance review, proprietary

reporting software, distribution tracking, and certification support.

Engaging a provider with demonstrated regulatory expertise reduces the risk of noncompliance,

enforcement actions, or required reissuance of the report. It also improves operational efficiency

and allows City staff to focus on core utility functions.

For these reasons, the City has determined that Gemini Water is the most qualified and capable

provider for these services and that competition is not practicable.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

Opportunity to Respond

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Wednesday, March 11th, 2026

Responses must include:

• Vendor name and contact information

• Demonstrated experience preparing CCRs for municipal water systems

• Documentation of regulatory compliance expertise

• Description of software or tools used for CCR development

• Ability to provide ADA and accessibility compliance

• References for similar public water systems

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to Gemini Water.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.