Project Information

Bid Title

Town of Apex RFP for Janitorial Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Mar 24, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

1015TOAJAN26

Original Source

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Project Description

Solicitation Number:	1015TOAJAN26
Project Title:	Town of Apex RFP for Janitorial Services
Description:	The Town of Apex is seeking the services of a qualified custodial service company to provide services for properties and areas owned and/or utilized by the Town of Apex. This request includes the following thirteen (15) buildings for the Town of Apex.
Opening Date:	4/23/2026 3:00 PM
Posted Date:	3/24/2026
Status:	Open
Department:	TOWN OF APEX

Solicitation Number * 1015TOAJAN26	Department TOWN OF APEX	Status Reason Open
Opening Date 2026-04-23T15:00:00.0000000	Posted Date * 2026-03-24T12:48:29.0000000Z	Primary Commodity Code Cleaning and janitorial services
Mandatory Conference/Site Visit 2026-04-07T04:00:00.0000000Z	Special Instructions : A Pre-Proposal Conference will be held at 9:00 A.M. Eastern Standard Time, on 4/7/2026, located at Town Hall 73 Hunter St. Apex NC, 27502. In the second floor Council Chambers. The purpose of this Conference is to allow all potential Proposers an opportunity to present questions and obtain clarifications relative to this solicitation. While attendance at this Conference will not be a prerequisite to submitting a proposal, all potential Proposers are strongly encouraged to attend and read the entire solicitation in advance. Any changes resulting from this Conference will be issued in a written Addendum to the solicitation.	Solicitation Type * Select RFP IFB RFI
Owner Steve Maynard
Description The Town of Apex is seeking the services of a qualified custodial service company to provide services for properties and areas owned and/or utilized by the Town of Apex. This request includes the following thirteen (15) buildings for the Town of Apex.

Attachment Preview

TOWN OF APEX

NORTH CAROLINA

REQUEST FOR PROPOSALS

JANITORIAL SERVICES

TOWN OF APEX

Proposals due:

Thursday 4/23/2026

3:00 PM EST

JANITORIAL SERVICES FOR

TOWN OF APEX

Table of Contents:

BID SCHEDULE… ........................................................................................2

REQUEST FOR PROPOSALS… .....................................................................3

LEGAL NOTICE… ........................................................................................ 4

INSTRUCTIONS TO PROPOSERS…............................................................... 6

SITE VISIT SCHEDULE ................................................................................ 8

EUAL EMPLOYMENT OPPORTUNITY… ...................................................... 9

EVALUATION AND AWARD CRITERIA. .................................................... 10

SCOPE OF SERVICES… ..............................................................................11

Custodial Services Proposal

Page 1

JANITORIAL SERVICES FOR

TOWN OF APEX

BID SCHEDULE

(NOTE: Dates below are subject to change)

Advertisement date

Pre-Proposal Conference Date

Pre-Proposal Site Visit Day 1

(Immediately following Pre-Proposal)

Pre-Proposal Site Visit Day 2

Last Question Date

Proposal Due Date

March 23rd, 2026

April 7th, 2026

9:00 AM

April 7th, 2026

9:00 AM

April 8, 2026

8:15 AM

April 16th, 2026

3:00 PM

April 23rd, 2026

3:00 PM

Custodial Services Proposal

Page 2

JANITORIAL SERVICES FOR

TOWN OF APEX

Request for Proposals

Custodial Services for Town-Owned Buildings for the Town of Apex

March 23, 2026

The Town of Apex is in the piedmont area of North Carolina and is a part of the Triangle

(Raleigh-Durham-Chapel Hill) region. The Town is located west of the City of Raleigh and

southwest of the Town of Cary, in Wake County.

The Town of Apex is seeking the services of a qualified custodial service company to

provide services for properties and areas owned and/or utilized by the Town of Apex.

This request includes the following thirteen (15) buildings for the Town of Apex:

1. Town Hall

2. JB Community Center

3. Senior Center

4. Apex PD

5. Halle Cultural Arts Center

6. The Depot

7. Public Works Administration Building

8. Public Works Operations Building

9. Public Works Purchasing Building

10. Wastewater Treatment Plant

11. Public Safety Station #4 (Apex PD portion only)

12. Public Safety Station #5 (Apex PD portion only)

13. Public Safety Station #6 (Apex PD portion only)

14. Electrical Operations Center

15. Mason Street Municipal Building

Firms responding to this request must provide a minimum of three references that are

currently under contract with the firm, and which have similar scope of facilities. Firms

must be properly registered with the Office of the Secretary of State for/of North

Carolina and must submit a listing of the total number of full-time employees and

equipment (if not outsourcing). In the event a Firm plan to subcontract any of the work

required by this contract, a complete listing of all subcontractors must be provided.

The Firm must certify, in writing, that they have the financial resources and ability to

undertake the work in its entirety for the contract period. The Firm shall furnish proof of

professional liability insurance coverage in the amount of $1,000,000, general liability

insurance in the amount of $1,000,000, workers’ compensation and employer’s liability

insurance, and automobile liability insurance.

Custodial Services Proposal

Page 3

JANITORIAL SERVICES FOR

TOWN OF APEX

LEGAL NOTICE

All proposals received are subject to review by the Town of Apex.

The Town of Apex will receive proposals for qualified Contractors to establish a contract

to provide Janitorial Services.

A Pre-Proposal Conference will be held at 9:00 A.M. Eastern Time, on Tuesday

4/07/2026, located at Town Hall 73 Hunter St, second floor Council Chamber room.

Site Visits will be conducted immediately following the Pre-Proposal Conference on

4/7/2026 and Wednesday 4/8/2026 according to the schedule listed on page 8.

RIGHT TO REJECT PROPOSALS - The Town reserves the right to reject any and all

Proposals. This request for Proposals is neither a contractual offer nor a commitment to

purchase services. The Town assumes no contractual obligation as a result of the

issuance of this request, the preparation or submission of a Proposal by a Contractor,

the evaluation of statements, or final selection.

SELECTION CRITERIA - Town of Apex staff will evaluate individual submittals in context

of the Contractor’s overall capabilities, quality control of contract, experience,

references, records, cost submittals and the information provided in each response.

Cost will not be the sole factor in awarding the contract. Any firm determined to be

technically unqualified, or whose submittal is deemed unresponsive, will not be

considered.

The Town of Apex will select the most qualified firm based on the evaluation of the

proposal, the firm’s ability to exhibit and reference current or past experience of a

similar nature, and demonstrate capability to complete the work.

Custodial Services Proposal

Page 4

Commodity Codes

• NAICS 561720Janitorial Services

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