Project Information

Bid Title

BUILDING DEPARTMENT ADMINISTRATION SERVICE PROVIDER

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Dec 9, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-025-LH

Original Source

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Bid Documents

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Project Description

26-025-LH BUILDING DEPARTMENT ADMINISTRATION SERVICE PROVIDER (1/8/26)

December 9, 2025

Published by ntharpe

GENERAL

Invitation

Notice is hereby given that Macon-Bibb County will receive responses to this Request for Proposal (original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, January 8, 2026, for a Building Department Administration Service Provider for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, January 8, 2026, at 2:00 P.M. in the Macon-Bibb County Board of Commissioners Conference Room, located on the 700 Poplar Street (2nd Floor), Macon Georgia 31201.

Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

26-025-LH Building Administrator-RFP

26-009-LH Attachment A

26-025-LH-Attachment B Scope of Services-Revised-6th

26-025-LH- Attachment C Resolution -Administrative Procedures

Solicitation Documents

Bid documents may be examined and obtained on Macon-Bibb County website (and can) to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Pre-Bid

A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, December 17, 2025, at Bibb County Board of Commission Conference Room,700 Poplar Street, Macon, GA 31201, contractors must be present in order to submit a response. Deadline for submitting questions is Friday, December 19, 2025, by 3:00 p.m. All questions must be submitted via email to Lhardwick@maconbibb.us

Bid Bond

Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fails to execute a contract with the Owner and furnish bond and insurance in accordance with the terms of the contract within ten (10) days after notification of award.

b) Contractor may submit a cashier’s check or certified check not less than 5% of the total base bid. The check must be made out to “Macon-Bibb County” and include the bid number in the memo line of the check. Personal Checks, business checks, and cash are strictly prohibited.

Submittals

Responses must be sealed and identified on the outside of the package as and delivered to
“26-025-LH Building Department Administration Service Provider”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Attachment Preview

MACON-BIBB COUNTY, GEORGIA

Request for Proposal (RFP)

FOR

Building Department Administration Service Provider

26-025-LH

95815

95816

96102

MACON-BIBB COUNTY

ISSUE DATE: DECEMBER 9, 2025

DUE DATE: JANUARY 8, 2026

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are

encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged

businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

1

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to this Request for Proposal (original plus 5

copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until

12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, January 8, 2026, for a

Building Department Administration Service Provider for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, January 8, 2026, at 2:00 P.M. in the Macon-

Bibb County Board of Commissioners Conference Room, located on the 700 Poplar Street (2nd Floor), Macon

Georgia 31201.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-

Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

C. Solicitation Documents

1. Bid documents may be examined and obtained on Macon-Bibb County website (and can) to be viewed

and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

D. Pre-Bid

A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, December 17, 2025, at Bibb

County Board of Commission Conference Room,700 Poplar Street, Macon, GA 31201, contractors must be

present in order to submit a response. Deadline for submitting questions is Friday, December 19, 2025, by

3:00 p.m. All questions must be submitted via email to Lhardwick@maconbibb.us

E. Bid Bond

Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less

than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fails to

execute a contract with the Owner and furnish bond and insurance in accordance with the terms of the

contract within ten (10) days after notification of award.

b) Contractor may submit a cashier’s check or certified check not less than 5% of the total base bid. The check

must be made out to “Macon-Bibb County” and include the bid number in the memo line of the check.

Personal Checks, business checks, and cash are strictly prohibited.

F. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

“26-025-LH Building Department Administration Service Provider”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

2

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for

closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and

formalities. Respondents shall carefully read the information contained herein and submit a complete response to

all requirements and questions as directed. Submittals and any other information submitted in response to the RFP

shall become the property of Macon-Bibb County.

G. Responsiveness

In order to be considered “responsive” the submission should include completed copies of the following

documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

H. Responsibility

In order to be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Ten (10) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

I. Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly

stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description of

your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of content,

responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the right

to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical

inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s best

interest.

Macon-Bibb County will consider only representations made within the submission in response to this RFP. Owner

will not be bound to act by any previous knowledge, communication, or submission by the firms other than this

RFP.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-

responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

3

J. Local Preference

1.

Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is

within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to

Bid.

K. Surety

I.

Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall

submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of

the Contract Price.

a)

Bonding company/Surety shall be:

(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best

Company, Oldwick, NJ.

(2) Licensed to do business in the State of Georgia.

II.

PROJECT DESCRIPTION

Macon-Bibb County (the “Owner) is seeking a Building Department Administration Provider to manage

and operate multiple buildings/departments. The intent of this project is for the Building Administration

Service Provider to perform tasks such as permit processing, inspection services, compliance monitoring,

etc. This will be an annual service contract.

Macon-Bibb County is interested in considering alternative or additional approaches offered by the

vendor for additional services, or value-added services options are encouraged to do so when responding

to this solicitation.

III. MINIMUM REQUIREMENTS

To be considered as “responsive”, all Proposers must provide documentation for the minimum

requirements listed below.

The Building Official shall be a graduate of a Bonafide college or university and possess a degree in

architecture, engineering, construction technology or other related degree acceptable to the appointing

authority. The Building Official shall have at least five (5) years’ experience as combination of these

three (3) years, which shall have been in a position of responsible charge. The Building Official shall

possess or obtain, within eighteen (18) months of the date of employment as Building Official,

certification as a Certified Building Official (CBO) by the Council of American Building Officials or

International Code Council. Any equivalent combination of education and experience acceptable to

the appointing authority shall satisfy the qualification requirements. The Building Official shall be

appointed and/or regained by contract and approved by the governing authority.

Technical Staff Qualifications. The Building Official may utilize employees of business development

services, such as managers, inspectors, plans examiners, assistants, and other employees as authorized

by the director of Business Development Services. The Department of Business and Development

Services shall establish necessary qualifications, education, and experience necessary to carry out

their job responsibilities. Field inspectors, Plans Examiners, and Codes Inspection Manager positions

shall possess or obtain within eighteen (18) months of the date of employment, appropriate

certification administered through the certification program of the International Code Council. A

person shall not be hired as inspector of construction, plans examiner or Codes Inspection Manager

shall have at least 5 years’ experience as a contractor, engineer, architect, foreman, superintendent or

competent mechanic in trade for which they are being hired or any equivalent combination of

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education and experience acceptable to the Building Official. An Assistant Building Official shall

have the same qualifications as required for Building Official.

Authorized Representative of the Building Official. The Building Official may designate as his

deputy an employee in the department, during his absence or disability, to exercise all the powers of

the Building Official. If the Building Official is incapable of appointing a deputy-building official, the

governing authority may designate an individual to serve in his absence. Employees of the

department, in the performance of the normal usual responsibilities of the position for which they are

employed, shall have powers as delegated by the building official to ensure the enforcement of the

technical codes.

Restrictions on employees. No employee of Business Development Services, nor of the Building

Official shall be financially interested in the furnishing of labor, maintenance of a building, structure,

service system, or in the making of construction documents thereof, which is within the jurisdiction of

the department, unless he or she is the owner of such. No employee shall engage in any other action

which is inconsistent or in conflict with bis or her duties, or the interests and duties of the department.

The Company/Firm shall furnish the MBC, upon request, any and all documentation regarding

necessary licenses, permits, certifications, and/or registrations required by the laws or rules and

regulations of the City, local governments, the State of Georgia and the United States.

The Firm certifies that it is now and will remain in good standing with such governmental agencies

and that it will keep its licenses, permits, certifications, and/or registrations, etc. in order for the life of

the contract.

IV. SCOPE OF SERVICES

The Building Department Administration Service Provider is to assist Macon-Bibb County in the overall

administration of proposed services described herein this solicitation/scope of work.

Please see “Attachment B” for Scope of Work and “Attachment C” for Administrative Requirements

V.

SUBMITTAL FORMAT AND REQUIREMENTS

Submissions must be organized in a manner to display the required information in easily accessible

with table of contents and labelled tabs. Technical and Cost Proposals must be submitted in separate

envelopes.

Consultant Background

▪

Cover Letter/Letter of Interest

▪

Executive Summary

▪

History of the Consultant (including years in business)

▪

Contact information (including address(es), telephone/Fax numbers, email, etc.

▪

Structure/Organizational information of the firm (include principal(s), project team, if

applicable)

Experience/Qualifications

▪

Resume(s) of key personnel and their roles

▪

Licenses/Certifications

▪

Minium of three (3) reference list

▪

Minium of five (5) projects with similar scope and size

Management Technical Approach

▪

Provide a planned approach to overseeing building/department administration, coordination

of personnel and subcontractors, processing permits, estimating, and schedule control.

▪

Identify all proposed team members, to include internal personnel and subcontractors

providing required services described in solicitation. Include lines of reporting and the

primary contact information for the construction manager overseeing the project.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541519Other Computer Related Services
• NAICS 561110Office Administrative Services

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