Project Information

Bid Title

A26-0525 EMS Uniforms & Jackets

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Jun 9, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

20008-A26-0525

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
20008-A26-0525	A26-0525 EMS Uniforms & Jackets Original: 20008-A26-0525	06/09/2026	07/02/2026 11:00:00 AM CT

Contact Information for Bid # 20008-A26-0525

Department	Non State - East Baton Rouge City Parish Purchasing
Section	Purchasing
Dept Code	20008
Contact	Paul Narcisse
Address	222 St Louis St 8th Floor; Room 826 Baton Rouge, LA 70802
Phone	225-389-3259, Ext. 3265
Fax	225-389-4841
Email	pgore@brla.gov

Attachment Preview

INVITATION TO BID - ANNUAL CONTRACT

SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE,

EAST BATON ROUGE PARISH until 11:00 am CST, July 2, 2026 at the location shown below.

TITLE:

A26-0525 EMS UNIFORMS & JACKETS

FILE NO: 26-000525

AD DATES: 06/15/26 & 06/22/26

SHIP TO ADDRESS:

VARIOUS LOCATIONS

RETURN BID TO:

PURCHASING DIVISION

Physical Address:

222 St. Louis Street

8th Floor Room 826

Baton Rouge, LA 70802

**NOTE: U.S. Postal Regular & Expedited Mail do not

deliver to our physical address; delays may occur

due to City Parish Mailroom processing

Contact Regarding Inquiries: Purchasing

Analyst: Dexter Stewart

Telephone Number: 225-389-3259 x 3264

Email:

dsstewart@brla.gov

VENDOR NAME

MAILING ADDRESS

REMIT TO ADDRESS

TELEPHONE NO.

CITY, STATE, ZIP

E-MAIL

FEDERAL TAX ID OR SOCIAL SECURITY

NUMBER

AUTHORIZED SIGNATURE (Required)

TITLE

PRINTED NAME

TO BE COMPLETED BY VENDOR:

CONTRACTORS LICENSE IF APPLICABLE

1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.

2.

_________% discount for payment made within 30 days. Discount for payment made in

less than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted

but not an award consideration.

Bidders should acknowledge all addenda and the date received.

The Bidder acknowledges receipt of the following issued ADDENDA

N Date:

N

Date:

N Date:

N

Date:

No Date:

oN

Date:

No

Date:

oN

Date:

o.

.

F.O.B..o.: DESTINATION - PAY..oMENT TERMS: NET 30

o.

.

ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID

The signature on this document certifies that proposer has carefully examined the instructions to

bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of

this document, proposer further certifies that the prices shown are in full compliance with the

conditions, terms and specifications of this solicitation. Bid must be signed in the designated space above

and by person authorized to sign for bidder.

No alterations, changes or additions are allowed on this solicitation, and no additional information,

clarifications or other documents are to be included unless specifically required by the specification.

Any errors in extensions of prices will be resolved in favor of unit prices submitted.

If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational

license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if

applicable.

Revised 10.02.25

1

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS

Bidders are urged to promptly review the requirements of these specifications,

terms and conditions and submit questions for resolution as early as possible during

the inquiry period. Questions or concerns must be submitted in writing to the

purchasing division during the bid period. Otherwise, this will be construed as

acceptance by the bidders that the intent of the specifications, terms and conditions

are clear and that competitive bids may be obtained as specified herein. Protests

with regard to the specification, terms and conditions documents will not be

considered after bids are opened.

1.

Read the entire bid, including all terms and conditions and specifications.

2.

The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders

should rely only on advertisements in the local newspaper. Full information may be obtained, or any

questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826,

Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will not accept fax proposals or proposals sent

via email. All faxed or emailed proposals shall be rejected.

3.

This proposal is to establish firm prices for materials supplies and services for the contract period to be

determined. Delivery shall be made or services provided as needed throughout the contract period, or as

required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be

purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.

4.

The contract shall be firm through the a one-year period. Upon agreement of both the contractor and

the City - Parish, the contract may be extended a second or a third year or other shortened specified time

periods. Extension of the contract into the second or third time periods shall be made by letter on or before

the expiration of the contract.

5.

The contract title, bidder's name, address and bid opening date should be clearly printed or typed on

the outside of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates

will not be accepted unless specifically requested in the proposal. Submission of more than one bid or

alternates not requested may be grounds for rejection of all bids by the bidder.

6.

The method of delivery of bids is the responsibility of the bidder. All bids must be received by the

Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the

specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED

OR EMAIL BIDS WILL BE ACCEPTED.

7.

Failure to deliver within the time specified in the bid will constitute a default and may cause

cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves

right to purchase any or all products or services covered by the contract on the open market and to charge the

contractor with cost in excess of the contract price. Until such assessed charges have been paid, no

subsequent bid from the defaulting contractor will be considered.

8.

The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or

on an all or none basis, to accept the bid which is in the best interest of the City parish, and to reject all

proposals if that is in the best interest of the City Parish.

Revised 10.02.25

2

9.

Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com

on-line bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and

Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in

whose names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or

the use of substitute forms or documents, shall render the bid non- responsive and subject to rejection.

The entire proposal package, including the specifications and copies of any addenda issued shall be

submitted to the Purchasing Division as the bid

10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should

be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.

11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause

the bid to be rejected as non-responsive.

12. Where one or more vendor's exact products or typical workmanship is designated as the level of

quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any

equivalent offered.

13. If bidding other than specified, sufficient information should be enclosed with the bid in order to

determine quality, suitability, and compliance with the specifications. Failure to comply with this request may

eliminate your bid from consideration. If requested, literature and/or specifications must be submitted within

seven (7) days.

14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as

required by the specifications or on the bid form. Representative samples shall be submitted upon request, if

appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as

illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and

compliance with the specifications in the solicitation.

15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the

proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written

interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or

correction given by any other method.

16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish

Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826,

Baton Rouge, LA 70802, upon completion of the order.

17. All applicable chemicals, herbicides, pesticides and hazardous materials must be

registered for sale in Louisiana by the Department of Agriculture, State of Louisiana,

registered with the EPA and must meet all requirements of Louisiana State Laws.

Bidders should submit product label, material safety data sheet and EPA registry number with

bid or within five (5) days of request from purchasing office. This information will be required

on any subsequent deliveries if there is a change in chemical content or a different

product is being supplied. Failure to submit this data may be cause for the bid to be rejected

or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to be

rejected or the contract canceled.

18. Delivery of items must be made on time to City - Parish final destinations within East

Baton Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE

PARISH requires all products to be new (current) and all work must be performed according to standard

practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise

specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of

delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be

indicated and/or supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory

performance may be cause to cancel the Purchase Order or contract.

19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be

performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will

be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year

guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations

from the specifications must be indicated and/or supporting documentation supplied with bid submission.

20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all bids and waive any informalities.

Revised 10.02.25

3

21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or

purchase orders to persons who are employed by any agency of the City - Parish Government, or any

business of which he or his spouse has more than a twenty-five percent (25%) interest. The Code also

prescribes other restrictions against conflict of interest and establishes guidelines to assure that

appropriate ethical standards are followed. If any question exists regarding potential violation of the Code

of Ethics, bidders should contact the Purchasing Division prior to submission of the bid. Any violation of the

Code of Ethics shall be grounds for disqualification of bid or cancellation of contract.

22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are

exempt from state and local taxes.

23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on

twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall

not relieve either party of any obligation or liability that may have occurred prior to the effective date of

termination.

24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent

products produced, manufactured or grown in Louisiana and/or firms doing business in the State of

Louisiana. Do you claim this preference if allowed?

YES NO If this preference is claimed, attach substantiating information to the proposal to show

the

basis for the claim.

25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to

periodically inspect and audit all data and records of the Contractor relating to his performance under this

contract. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010,

any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which

any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea

of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the

solicitation or execution of a contract or bid awarded under the laws governing public contracts under the

provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement

under the provisions of Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana

Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.

26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability

companies must be in good standing with the Louisiana Secretary of State at the time of execution of the

contract.

27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase

of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your

bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which

may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with

this solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.

Revised 10.02.25

4

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the

bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the

general services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and

Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards”

(Formerly OMB circular a- 133).

a.

A list of parties who have been suspended or debarred can be viewed via the internet at

http://www.sam.gov

b.

A contract award must not be made to parties listed on the government wide exclusions in the System for

Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the

names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible

under statutory or regulatory authority other than Executive Order 12549.

29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing

“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after

receipt of properly executed invoice or delivery, whichever is later.

30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for

purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure

specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work

shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.

31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:

https://city.brla.gov/dept/purchase/bidresults.asp

32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or

action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees

from and against all claims and actions for bodily injury, death or property damages caused by fault of the

contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent

of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no

obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising

out of the fault of the City, its officers, its agents, or its employees.

33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to

the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity

Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the

Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of

1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of

1990.

Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and

regulations which affect their employees or prospective employees.

The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP)

system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by

all departments and agencies citywide.

Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization

for the purpose of doing business with City-Parish and receive notifications of business opportunities.

The City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish

ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to

receive bid notifications.

New vendors or existing vendors who need to create a VSS account can do so clicking the Registration

link at http://brla.gov/vss. Vendors are encouraged to review the step by step

https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before

beginning the registration process which may be assessed at

https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self- Service-Registration-Guide-PDFide.

Additional information regarding how to do business with EBR

https://www.brla.gov/DocumentCenter/View/678.

City-Parish is available at:

Revised 10.02.25

5

Commodity Codes

• NAICS 323113Commercial Screen Printing
• NAICS 448190Other Clothing Stores

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