RFID Inventory and Asset Tracking

Project Information

Bid Title
RFID Inventory and Asset Tracking
Issuing Agency
State Government of Hawaii
Location
Hawaii
Published Date
Feb 4, 2026
Closing Date
Feb 19, 2026
Government Level
State & Local
Status
Closed
Ref. #
Q26001681
Original Source
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Bid Inquiries
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Bid Documents
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Project Description

General Information

  • Line Items
  • Instructions
    • Q26001681 RFID Inventory and Asset Tracking General InformationSolicitation Number
    Q26001681Status
    ReleasedDepartmentAccounting and General ServicesDivisionArchivesIslands (where the work/delivery is to be performed)
    OahuCategoryGoods and ServicesRelease Date 02/04/2026Offer Due Date & Time02/19/2026 02:00 PMDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualifications, which are attached to this solicitation.Contact PersonYi, Ju SunEmail ju.sun.yi@hawaii.gov Phone808-586-0312General CommentsProcurement OfficerAdam JansenAttachments Description-HRB RFID Project Solicitation.pdf
    AG-008 103D General Conditions (1.10.23).pdf

    Download All


    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Yi, Ju Sun.

    Q26001681 RFID Inventory and Asset Tracking Line Items
    #
    Title
    Quantity
    Unit of Measure
    Commodity Code
    Code Table
    Commodity Code Description
    334111 Portable computers manufacturing
    334111 Tablet computers manufacturing
    334220 Mobile communications equipment manufacturing
    541511 Computer software programming services, custom
    541511 Computer software support services, custom
    334419 Radio frequency identification (RFID) devices manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleHoneywell CT45 Mobile ComputerDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334419 Radio frequency identification (RFID) devices manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleHoneywell CT45 Protective BootDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334419 Radio frequency identification (RFID) devices manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleTSL 1128 Bluetooth UHF RFID Reader with 2D Image, UHF AntennaDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334419 Radio frequency identification (RFID) devices manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleTSL 1128 Slide-On Pop-Loq Adapter and Adhesive Pop-Loq MountDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    423610 Batteries (except automotive) merchant wholesalers
    335910 Rechargeable battery packs made from purchased battery cells and housings
    335910 Batteries, rechargeable, manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleHoneywell Spare Batter Pack - Battery Rechargeable, 4020mAH-3.85DescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    449210 Computer equipment stores
    GeneralQuantity2Unit of MeasureEACHTitleUSB Data Transfer CableDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334419 Radio frequency identification (RFID) devices manufacturing
    335910 Rechargeable battery packs made from purchased battery cells and housings
    335910 Batteries, rechargeable, manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    335999 Battery chargers, solid-state, manufacturing
    GeneralQuantity2Unit of MeasureEACHTitleCT40 Non-Booted Home Base, mobile computer battery - charging DescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334419 Radio frequency identification (RFID) devices manufacturing
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity2Unit of MeasureEACHTitleHoneywell CT47/CT45 Booted Scan HandleDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    811210 Communication equipment repair and maintenance services
    811210 Consumer electronics repair and maintenance services without retailing new consumer electronics
    GeneralQuantity2Unit of MeasureEACHTitle3 Year Maintenance Services - RFID EquipmentDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    334118 Printers, computer, manufacturing
    423430 Printers, computer, merchant wholesalers
    423690 Radio frequency identification (RFID) equipment merchant wholesalers
    GeneralQuantity1Unit of MeasureEACHTitleZebra RFID Thermal Transfer PrinterDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    541511 Computer software support services, custom
    423430 Computer software, packaged, merchant wholesalers
    449210 Software retailers (e.g., downloadable computer software (without publishing))
    GeneralQuantity1Unit of MeasureEACHTitleSeagull Scientific BarTender - Professional EditionDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print
    Code Table
    Commodity Code Description
    811210 Computer peripheral equipment repair and maintenance, without retailing new computer peripheral equipment
    811210 Consumer electronics repair and maintenance services without retailing new consumer electronics
    811210 Office machine repair and maintenance services
    GeneralQuantity1Unit of MeasureEACHTitleZebra OneCare Select - Comprehensive 3 Year WarrantyDescriptionThe Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.Attachments Download All
    Print


    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Yi, Ju Sun.

    Q26001681 RFID Inventory and Asset Tracking Instructions
    • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
    • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
    • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
    • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
    • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
    • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
    • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.

      The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
    • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
    • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
    • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
    Commodity Codes
    • NAICS 511210Software Publishers
    • NAICS 541511Custom Computer Programming Services
    • NAICS 541519Other Computer Related Services
    • NAICS 541614Process, Physical Distribution, and Logistics Consulting Services
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