Project Information

Bid Title

Occupational Health and Safety Technical Support – Ebola Response

Issuing Agency

FHI 360

Location

District of Columbia

Published Date

Jun 12, 2026

Closing Date

Jun 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

FY26-PRG-HP-004_RFP_02

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Project Description

Occupational Health and Safety Technical Support – Ebola Response
RFP No.: FY26-PRG-HP-004_RFP_02

Issue date: 12 Jun, 2026
Closing date: 21 Jun, 2026

Solicitation file(s):
FY26-PRG-HP-004_OHS Ebola Consultant RFP_vf.pdf (384 KB)

Attachment Preview

Request for Consultant Services Proposal (RFP)

Solicitation Title:

Solicitation Number:

Submit Questions and Proposal to:

Date of Issue of RFP:

Date Questions from Supplier Due:

Date Answers due from FHI 360:

Date Proposal Due:

Approximate Timeframe Consultant

Agreement Issued to Successful

Candidate(s):

Occupational Health and Safety Technical Services

Support – Ebola Response

FY26-PRG-HP-004

healthprograms_procurement@fhi360.org

Friday, 12 June 2026

Tuesday,16 June, 2026; 5:00pm EDT

Wednesday, 17 June 2026

Sunday, 21 June 2026; 11:59pm EDT

Early July 2026

Method of Submittal:

Respond via e-mail with attached document in MS Word / pdf format.

Quote Validity:

The Consultant agrees to hold the rate in its offer firm for 90 days from the date specified for the

receipt of offers unless another time is specified in the addendum of the RFP.

Eligible Entities:

This opportunity is open to individual consultants and companies (LLC or similar)

Mechanism Type:

This will be a level of effort (LOE) agreement with payment based upon actual LOE invoiced

with reimbursement for approved related budgeted expenses.

Background:

FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that

people everywhere can access the opportunities they need to lead full, healthy lives. FHI 360 serves

more than 60 countries and all U.S. states and territories.

FHI 360 is implementing activities associated with the current response to the Ebola disease

outbreak caused by Bundibugyo virus (BVD) in the Democratic Republic of the Congo (DRC) and

Uganda. Given the unique occupational health and safety risks associated with Ebola response

operations, FHI 360 seeks a consultant(s) with demonstrated expertise in occupational health,

infection prevention and control (IPC), outbreak response, and duty of care systems to strengthen

organizational preparedness. The primary focus will be on the current Ebola response, developed

resources should be able to be adapted as appropriate to other disease outbreaks. While ideally

there will be one consultant selected to support the full scope of work (SOW), FHI 360 is open to

splitting the sub-tasks between consultants, if necessary.

The consultant(s) will review existing policies, identify gaps, and develop a comprehensive set of

occupational health and safety policies, procedures, protocols, and implementation tools to support

Request for Proposal:

1

FY26-PRG-HP-004

the safe deployment and management of all personnel (US, third-country national (TCN) and host

country national (HCN) staff and consultants) involved in Ebola response activities. The

consultant(s) will work closely with FHI 360's Programs and Research Group, Global Security, Crisis

Response & Recovery, Global Operations & Services, People & Culture, and Office of General Counsel

teams. The consultant(s) may engage with national Ministries of Health and other key stakeholders

as needed to complete the required deliverables.

Objective:

To establish a comprehensive occupational health and safety framework for Ebola response

operations that protects personnel, meets applicable international standards1, and supports safe

deployment, management, and demobilization of staff and consultants.

Scope of Work:

1. Assessment and Gap Analysis

The consultant(s) will:

- Review existing FHI 360 occupational health, travel health, safety, emergency response, and

duty of care policies.

- Review current outbreak response procedures and deployment practices.

- Assess alignment with current guidance from WHO, CDC, occupational health authorities,

and recognized humanitarian response practices.

- Identify gaps, risks, and priority areas requiring new or updated policies and procedures.

2. Infection Prevention and Control Framework

The consultant(s) will develop or revise policies and procedures related to infection prevention and

control, including:

- Risk categorization framework for personnel based on exposure level and job duties.

- Required infection prevention controls by risk category.

- Personal protective equipment (PPE) requirements and standards.

- PPE selection, use, donning, doffing, storage, and disposal procedures.

- PPE inventory management protocols (minimum stockpile thresholds, replenishment

triggers, and inspection/expiration standards).

- Hand hygiene and decontamination requirements.

- Workplace controls for office, field, clinical, laboratory, transportation, and community-

based activities.

- Heat stress and PPE-related physiological hazards.

- Environmental cleaning and disinfection procedures.

- Infectious/biohazardous waste management and safe handling of contaminated materials

(e.g., clinical waste, sharps, linens, etc.) as relevant to activity protocols (e.g., safe and

dignified burials (SDB)) to ensure proper personnel protection.

- Occupational health and safety incident reporting and escalation requirements.

3. Occupational Health Training Program

1 International standards are inclusive of but not limited to WHO IPC and responder-safety guidance, ILO

occupational safety conventions, ISO 45001 (occupational health & safety management systems), IASC/Sphere

humanitarian standards, and applicable DRC and Ugandan labor and public-health law.

Request for Proposal:

2

FY26-PRG-HP-004

The consultant(s) will design recommendations and supporting materials for a training framework,

including:

- Pre-deployment occupational health and safety training requirements.

- Ebola awareness and transmission prevention training.

- Infection prevention and control training.

- Competency-based PPE use certification (including observed donning and doffing).

- Exposure recognition and reporting requirements.

- Supervisor responsibilities.

- Refresher and recurring training requirements.

- Training completion tracking recommendations.

4. Outbreak Response Readiness Program

The consultant(s) will review, revise and/or develop:

- Pre-deployment medical and safety requirements (in collaboration with Office of General

Counsel) for all personnel (staff and consultants) deploying to the extreme-risk area(s) both

within country and abroad.

- Informed consent-based health framework, including documented risk awareness and

attestation.

- Pre-deployment readiness checklist and deployment approval workflow recommendations.

- Required vaccinations and health clearances, including an investigational medical

countermeasures (routine and recommended travel/occupational immunizations) policy.

- Policy on any investigational vaccines or therapeutics.

- Travel health requirements.

- Mental health and psychosocial support (MHPSS) preparation guidance, with continuity into

the in-service and post-deployment phases.

5. In-Service Occupational Health and Safety Procedures

The consultant(s) will review/revise/develop policies and procedures governing all personnel

while working on response, including:

- Daily health monitoring requirements.

- Symptom reporting procedures.

- Exposure reporting procedures.

- Occupational health oversight responsibilities.

- Escalation pathways for health concerns.

- Work restrictions following potential exposure.

- Visitor and workplace access controls.

- Transportation-related infection prevention requirements.

- Documentation and recordkeeping requirements.

6. Post-Exposure Management SOP

The consultant(s) will review/revise/develop a detailed Post-Exposure Management SOP covering:

- Immediate response actions following suspected exposure.

- Medical evaluation and referral procedures.

- Exposure classification methodology.

Request for Proposal:

3

FY26-PRG-HP-004

- Reporting requirements and timelines.

- Isolation and monitoring requirements.

- Return-to-work criteria.

- Roles and responsibilities.

- Documentation templates and forms.

7. Medical Evacuation and Medical Referral Procedures

The consultant(s) will review/revise/develop procedures addressing:

- Medical evacuation decision-making criteria.

- Escalation and approval authorities.

- Coordination with International SOS (ISOS) and other medical assistance providers to

ensure medivac support from all geographic areas with contingency pathways.

- Communication protocols.

- Medical referral pathways.

- Case management responsibilities.

- Data-protection and medical confidentiality and information-sharing guidelines governing

all health monitoring, symptom and exposure records.

- Documentation and reporting requirements.

8. Post-Deployment Monitoring and Reintegration

The consultant(s) will review/revise/develop post-deployment protocols, including:

- Health monitoring requirements.

- Monitoring duration by exposure category.

- Quarantine or movement restriction criteria in alignment with national public-health law

and internal protocols, where applicable.

- Return-to-work procedures.

- Post-deployment documentation requirements.

9. Implementation Guidance

The consultant(s) will provide:

- Recommended governance structure.

- Roles and responsibilities (e.g., RACI) matrix.

- Training rollout recommendations.

- Monitoring and compliance recommendations.

- Recommendations for periodic review and updating of policies.

Deliverables:

#

Deliverable

1 Gap Assessment Report

2

Ebola Occupational Health &

Safety Framework

Material(s)

- Review findings

- Risk assessment

- Prioritized recommendations

- Comprehensive policy framework document

Request for Proposal:

4

FY26-PRG-HP-004

3

Standard Operating

Procedures

4 Training Framework

5 Operational Tools

6 Final Package

At minimum:

- Post-Exposure Management SOP

- Medical Evacuation SOP

- Pre-Deployment SOP

- In-Service Monitoring SOP

- Post-Deployment Monitoring SOP

- Quarantine and Movement Restriction SOP

- Required training matrix

- Training curriculum outline

- Recommended training materials

- Risk classification matrix

- Pre-deployment checklist

- Exposure reporting form

- Daily health monitoring template

- Return-to-work clearance template

- Manager guidance documents

- Revised documents incorporating stakeholder

feedback

- Executive summary

- Implementation roadmap

- Monitoring and accountability framework

Period of Performance:

FHI 360 plans to manage this consultancy in two phases, with the first phase estimated to take

between 8–12 weeks. FHI 360 will work with the selected consultant(s) to agree on the

deliverables and deliverable timeline for each phase prior to Phase 1 contract execution.

Reporting:

The consultant(s) will report to the Senior Technical Director, Health Programs and work closely

with Health Programs’ and enterprise leadership teams as applicable to the SOW.

Location of Work:

Home-based / remote. Ability to overlap with US east coast working hours is a requirement.

Travel:

There is no travel currently planned for this consultancy. If there ends up being a need for travel,

FHI 360 will communicate with the selected consultant(s).

Timetable and Address for Submission

Interested applicants should submit questions and proposals to

healthprograms_procurement@fhi360.org in alignment with the timeframe on the cover page.

Qualifications:

• Advanced degree in medicine, nursing, occupational health, public health, or related field;

occupational medicine board certification or equivalent preferred.

• At least 10 years of experience in emergency response or occupational health and safety.

Request for Proposal:

5

FY26-PRG-HP-004

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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