Project Information

Bid Title

2025 Pavement Condition Assessment Project

Issuing Agency

Melissa city

Location

Texas

Published Date

Nov 14, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-001

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2026-001
Bid Title:	2025 Pavement Condition Assessment Project
Category:	Bids and RFP's
Status:	Open

Description: LEGAL NOTICE City of Melissa, Texas Advertisement for Submittals The City of Melissa is accepting request for qualifications from various firms for the completion of a comprehensive city-wide pavement assessment. Submittals will be publicly opened, and Respondent’s names read aloud inside City Hall at the following address: City of Melissa Attn: Terrell Smith Assistant City Manager 3411 Barker Ave, Melissa, Texas 75454 To request the full Bid Book, please email Terrell Smith at For security reasons, you must enable JavaScript to view this E-mail address.. All requestors will be added to a recipient list to receive any future correspondence and/or addenda related to the BID. Respondents shall bear full responsibility for ensuring the submittal is delivered to the specified location by due date and time. Late submittals will be considered as non-responsive. RFQ NAME/NUMBER: RFQ - 2025 Pavement Condition Assessment Project DUE DATE/TIME: December 19, 2025 by 11:00am Central MAIL OR DELIVER TO: Terrell Smith, 3411 Barker Avenue, Melissa, TX 75454 The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of Melissa shall have a financial interest, direct or indirect, in any contract with the City of Melissa. In accordance with the Americans with Disabilities Act, it is the pol- icy of the City of Melissa to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the City at For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 11/14/2025 7:30 AM Publication Information: McKinney Courier-Gazette Closing Date/Time: 12/19/2025 11:00 AM Bid Opening Information: N/A Related Documents: 2025 Pavement Condition Assessment RFQ

Attachment Preview

CITY OF MELISSA

3411 Barker Avenue | Melissa, TX 75454 | www.cityofmelissa.com | 972.838.2338 | 972.837.4524 FAX

REQUEST FOR QUALIFICATIONS

2025 Pavement Condition Assessment Project

November 2025

Proposal Opening:

Location:

December 19, 2025

3411 Barker Avenue, Second Floor Community Room,

Melissa City Hall

1

TABLE OF CONTENT

Introduction ................................................................................................................... 3

Project Background .....................................................................................................3

Scope of Work............................................................................................................3

Pavement Evaluation................................................................................................3

Asset Inventory .......................................................................................................3

Data Analysis & Reporting .......................................................................................3

Final Deliverables....................................................................................................4

Presentations & Training ..........................................................................................4

Submission Requirements................................................................................................4

Legal & Compliance .......................................................................................................5

Instructions for Submitting Proposals, Components and Evaluation Criteria ............................5

Understanding and Project Approach of Scope of Work ....................................................6

Disclosure .................................................................................................................. 7

Evaluation and Selection Process ......................................................................................7

Submittal Selection Process ..........................................................................................7

Selection Process Timeline ...........................................................................................7

Necessary Qualifications .................................................................................................8

Submittal requirements....................................................................................................8

General Conditions .....................................................................................................9

Contact and Question Period.........................................................................................9

Final Selection Procedures .......................................................................................... 10

Acknowledgment of Standard Contract Form ................................................................... 10

Non-collusion Affidavit ................................................................................................. 11

2

Introduction

The City of Melissa, Texas (“City”) is seeking Statements of Qualifications (SOQs) from

qualified firms to perform a comprehensive, Pavement Condition Assessment (PCA) across its

municipal roadway network. This initiative supports the City’s commitment to proactive

infrastructure management, public safety, and strategic capital planning.

The selected firm will demonstrate expertise in pavement evaluation methodologies, automated

data collection, geospatial asset inventory, and integration with pavement management systems.

The PCA will identify future rehabilitation priorities and align with the City’s Engineering

Standards and Capital Improvement Program.

Project Background

The City’s roadway network has expanded significantly in recent years, necessitating a

systematic evaluation of pavement conditions. This PCA will support:

• Prioritization of maintenance and rehabilitation projects

• Optimization of pavement management strategies

• Enhancement of safety and ride quality

• Integration with GIS and asset management platforms

The project aligns with the City’s Financial Policies, which emphasize asset inventory, capital

planning, and infrastructure depreciation tracking.

Scope of Work

The selected firm shall provide the following services:

Pavement Evaluation

• Visual distress surveys adhering to ASTM D6433 for Pavement Condition Index Surveys

• Automated data collection (PCI, IRI, rutting, cracking, potholes)

• Subsurface coring and sampling (as needed)

• Surface texture and drainage analysis

Asset Inventory

• ADA ramps, sidewalks, signage, curbs, street lighting and road markings

• GPS-based mapping and geospatial tagging

• Integration with the City’s pavement management system

Data Analysis & Reporting

• Calculation of PCI and IRI scores

• Identification of critical segments requiring rehabilitation

• Cost estimates for recommended improvements

3

• GIS-compatible datasets and shapefiles

• Integration of Water/Sewer CIP Data:

o The City’s Water and Sewer CIP shall be incorporated into the final prioritization

of street segments.

o The list of recommended streets may be revised based on alignment with water

and sewer infrastructure scheduled for replacement.

o Relevant CIP data will be provided to the selected consultant by designated City

staff.

o The consultant shall utilize this information to ensure that street improvement

recommendations are coordinated with planned utility upgrades, thereby

enhancing project efficiency and reducing future disruptions.

Final Deliverables

• Draft and final report with executive summary, methodology, findings, images, maps, and

recommendations

• Thirty (30) printed and bound color copies

• One (1) unbound copy

• One (1) electronic PDF copy compatible with City software

Presentations & Training

• Two (2) onsite presentations: one to City staff, one to City Council

• Staff training on database usage and inventory maintenance

Submission Requirements

• Deadline: Friday, December 19 by 11:00 .m. CST

• Delivery: City Secretary Office, 3411 Barker Avenue, Melissa, TX 75454

• Label: “RFQ – 2025 Pavement Condition Assessment Project”

• Format: Use City-supplied forms; include all required documentation:

o Completed Quotation Form

o Exceptions to Specifications (if applicable)

o Responder’s Affidavit of Non-Collusion

o Insurance Certifications

o Reference List (minimum of three similar projects)

Late, faxed, or electronic submissions will not be accepted.

4

Legal & Compliance

• Disclosure of Interested Parties (Texas Government Code §2252.908)

• Conflict-of-Interest Questionnaire (Chapter 176) CIQ Form

• Affirmation of non-boycott of Israel (§808.001)

• Affirmation of non-affiliation with foreign terrorist organizations (§2252.152)

• Proprietary information must be clearly marked; however, the City complies with the

Texas Public Information Act

Instructions for Submitting Proposals, Components and Evaluation Criteria

All respondents to the RFQ must include the items provided in the following list. All the listed

items should be addressed completely and should follow, as closely as possible, the order and

format in which it is listed below. These categories and criteria will be major considerations in

the evaluation and determination of the most qualified and capable firm(s). The sequence of the

listing is not intended to reflect the relative weight of each category.

1. Letter of Transmittal

a. Statement indicating an understanding of the work to be performed and

interest in performing the scope of work.

b. Discuss consultants’ availability over the next 6-12 months.

c. Identification of key contact person for communicating with the City on the

proposal and all project-related matters.

2. Qualifications / Project Portfolio

a. Areas of specialization.

b. Practice philosophy.

c. Years in the business and history of firm.

d. Examples of three (3) to five (5) projects the firm took a lead role in the

preparation of a PCA. The projects should be compatible in complexity, size,

scope and discipline (as described in the Scope of Work section).

3. Project Management

a. Introduction to the team (all firm staff and subconsultants assigned to complete

work on the project), including resumes for all the key personnel, which

provide educational background/training, experience and detailed descriptions

of roles played on past projects.

b. Services/functional roles to be performed by each team member

(including all subconsultants).

c. Availability and commitment of assigned professionals who will undertake

the scope of work.

d. Technical resources of the firm and any subconsultants.

4. Methodology and Process to Complete all Phases of Project

5

Commodity Codes

• NAICS 541330Engineering Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.