Project Information

Bid Title

Notice to Bidders-Asphalt and Bituminous Coated Aggregate

Issuing Agency

City of Lafayette

Location

Indiana

Published Date

Feb 19, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Notice to Bidders-Asphalt and Bituminous Coated Aggregate

Notice is hereby given that the City of Lafayette, Indiana, serving as lead agency for the established Joint Purchasing Board on behalf of Tippecanoe County and The City of Lafayette and by resolution 2005-05, will receive sealed bids in the Office of the Clerk, 20 N. 6th Street, until 9:00a.m. (E.D.T.) on Thursday, March 19h, 2026 with bid openings to be held in the Board of Works Room, 2nd Floor of City Hall for the following: BITUMINOUS MATERIALS and APPLICATION OF BITUMINOUS MATERIALS: I. II. III. IV. V. VI. Plant Hot Mixed Asphalt (HMA) Materials Liquid Asphalt Materials Cold Mix Asphalt Milling Approach Milling Adjust Casting to Grade

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NOTICE TO BIDDERS

Notice is hereby given that the City of Lafayette, Indiana, serving as lead agency for the

established Joint Purchasing Board on behalf of Tippecanoe County and The City of Lafayette

and by resolution 2005-05, will receive sealed bids in the Office of the Clerk, 20 N. 6th Street,

until 9:00a.m. (E.D.T.) on Thursday, March 19h, 2026 with bid openings to be held in the

Board of Works Room, 2nd Floor of City Hall for the following:

BITUMINOUS MATERIALS and APPLICATION OF BITUMINOUS MATERIALS:

I.

Plant Hot Mixed Asphalt (HMA) Materials

II.

Liquid Asphalt Materials

III.

Cold Mix

IV.

Asphalt Milling

V.

Approach Milling

VI.

Adjust Casting to Grade

Bid documents may be obtained at the Office of the Clerk, City Hall, 20 N. 6th Street,

Lafayette, Indiana 47901. Bid documents may also be obtained electronically by contacting

the Clerk’s Office at Clerks@lafayette.in.gov, by including the name of the bid documents

being requested, your company name and all relative contact information. All bid submissions

shall include Joint Purchasing Board Official Bid Forms, a Certified Check, payable to the

City of Lafayette, a Bid Surety Bond with authority of the Attorney-in-Fact, payable to the

City of Lafayette, or a Letter of Credit, payable to the City of Lafayette or Cash, in an amount

equal to five percent (5%) of the total amount of the bid, guaranteeing the successful bidders

performance and fulfillment of the contract. The Certified Checks, Letters of Credit, Cash or

Bonds of unsuccessful bidders will be returned upon award of the contract to the successful

bidder.

All bidders must furnish the Joint Purchasing Board with one (1) copy of bids. Price escalation

and/or de-escalation will not be permitted, and all pricing must remain fixed until March 31,

2027.

EACH CLASSIFICATION OF ITEMS MUST BE SUBMITTED ON SEPARATE BID

FORMS.

EACH BIDDER MUST SPECIFY, ON THE OUTSIDE OF THE ENVELOPE, WHICH

ITEMS ARE BEING BID.

The contractor for asphalt paving shall be pre-qualified with the Indiana Department of

Transportation and offer proof of same enclosed with the bidding documents. All materials,

equipment and workmanship shall comply with Indiana Department of Transportation

Standard Specifications latest addition. Asphalt Production Facility shall be certified with the

Indiana Department of Transportation and bidder shall provide proof of same enclosed with

the bidding documents.

All bids will be awarded to the lowest and/or best responsive and responsible bidder. The

Joint Purchasing Board reserves the right to accept or reject any and all bids, to waive, to the

extent permitted by the laws of the State of Indiana, any terms and conditions or provisions in

the Materials and Supplies Specifications or any informality, irregularity, omission of any bid

provided that such waiver shall, at the discretion of the Joint Purchasing Board, be to the

advantage of the City of Lafayette and/or Tippecanoe County.

Bids may be withdrawn prior to, but no bidder may withdraw their bid for a period of thirty

(30) days after the day set for the bid openings.

These materials and supplies are exempt from all Federal and State sales tax. Tax exempt

certificates will be furnished at the supplier’s request.

JOINT PURCHASING BOARD

Mayor Tony Roswarski, President

ATTEST:

Cindy Murray, City Clerk

Publish: February 27, 2026

March 6, 2026

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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