Project Information

Bid Title

RFB for Galvanized Tubular Steel Structures

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Mar 18, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-11

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-11	RFB for Galvanized Tubular Steel Structures	Tue, 04/21/2026 - 02:00pm	Zip file	-

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ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 pm

(EDT) on April 21, 2026 and immediately thereafter publicly opened and read for the

furnishing of Galvanized Tubular Steel Structures.

Instructions for submitting bids and complete specifications will be available in the

Office of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street,

Greenville, North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday

through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids

will not be considered.

SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

1. NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of

the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street,

Greenville, North Carolina 27834 until 2:00 pm (EST) on April 21, 2026, the day of

opening. Bids submitted in a fax or e-mail in response to this Invitation for Bids will not

be acceptable.

2. STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed

by an authorized official of the firm. Return only the attached Proposal Form. Do

not return the Advertisement for Bids, Instructions to Bidders or Specifications.

3. PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid

and the bid opening date and time. Bid shall be addressed to PROCUREMENT

MANAGER, GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET,

GREENVILLE, NORTH CAROLINA 27834.

4. TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the

advertisement in the Office of the Procurement Manager, Greenville Utilities Main Office,

401 S. Greene Street, Greenville, North Carolina. Bidders or their authorized agents are

invited to be present.

5. BID SECURITY

Each Proposal shall be accompanied by cash, cashier's check, or certified check drawn on

a bank insured with the Federal Deposit Insurance Corporation or the Savings Association

Insurance Fund, payable to the Owner, in an amount not less than five percent (5%) of the

total bid as a guarantee that a Purchase Order, if awarded, will be accepted. In lieu thereof,

an Original Bid Bond may be submitted by the Bidder in an amount not less than five

percent (5%) of the total bid.

6. NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission

(GUC) does pay sales tax. Sales tax should be added to the invoice as a separate item.

7. FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate

upon request to the successful bidder.

8. EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note

all exceptions on the Request for Proposal Form, otherwise, it is fully understood that

the successful bidder will furnish equipment and/or materials exactly as specified. GUC

reserves the right to accept or reject bids with noted minor deviations from specifications

and to determine the lowest responsible, responsive bid from the standpoint of quality,

performance, and price.

9. EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids,

GUC shall consider whether the bids comply with the prescribed requirements, plus all

alternates or options requested. Delivery and price per pound of steel are the primary

determinants in the evaluation of all bids. References will also be used in the evaluation

process. GUC reserves the right to include or exclude any option or alternative in GUC’s

opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible, responsive bidder whose evaluation by GUC indicates that the award

will be in GUC’s best interests. Only firm prices will be considered for award of this bid.

10. PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment

discount is offered, it may be considered in the award of the contract.

11. NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price

multiplied by the number of units), the unit price governs. In the case where numerical

bids are stated both in numbers and in words, the words govern.

12. BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two

(72) hours after the bid opening, not including Saturdays, Sundays, or holidays. In order

to justify withdrawal, the bidder must demonstrate that a substantial error exists and that

the bid was submitted in good faith.

13. MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise

Plan (M/WBE) Program. Firms submitting a proposal are attesting that they also have

taken affirmative action to ensure equality of opportunity in all aspects of employment,

and to utilize M/WBE suppliers of materials and/or labor.

14. DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids. Failure by

the successful bidder to meet quoted delivery shall be interpreted as non-compliance with

these specifications and may be deemed sufficient cause for removal of the manufacturer

and/or distributor from our lists as acceptable manufacturers or bidders.

15. DELIVERY

Shipments will be made only upon individual releases from a blanket purchase order

issued by GUC in accordance with GUC’s current needs. Time is of the essence with

respect to all deliveries under this Agreement. Delivery of all equipment, materials, or

supplies shall be made Free on Board (FOB) GUC Warehouse, 701 Utility Way,

Greenville, North Carolina 27834, unless otherwise specified. Transport by rail or

truck are the only acceptable delivery methods from the factory to GUC. The agreed

price for such equipment, materials, or supplies shall include all costs of delivery and

ownership, and risks of loss shall not be transferred from Provider to GUC until express

written acceptance of delivery and inspection by GUC. Delivery hours are between 8:00

AM and 4:30 PM Tuesday-Thursday only. GUC’s purchase order number is to be

shown on the packing slip or any related documents. GUC reserves the right to refuse

or return any delivery with no purchase order number or which is damaged. GUC will not

be charged a restocking fee for any delivery which is refused or returned.

16. CONTRACT PERIOD

NA

17. MANUFACTURER

Bidder is to specify the manufacturer of items being quoted if applicable.

18. QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted

Proposal Form based on our actual needs.

19. LIQUIDATED DAMAGES

Time is of the essence, and it is critical that materials are delivered on schedule and time is

allowed for the completion of the work in the Contract Agreement included herewith.

Damages for delay shall be at the rate of Four Thousand dollars ($4,000.00) per calendar

day for failure of the Manufacturer to deliver all materials within the timeframe specified in

the Manufacturer’s Bid. No credit shall be given for early completion of the work.

20. CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime

CLGPO, Procurement Manager, at (252) 551-1533, haddocgc@guc.com. All questions

regarding this bid must be received by or before 5:00 pm (EDT) on March 31, 2026.

21. TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville

Utilities Commission (GUC) and must be considered as part of the bid proposal.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238120Structural Steel and Precast Concrete Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 332312Fabricated Structural Metal Manufacturing

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