Project Information

Bid Title

Request for Proposal - Casa Peralta Restoration Estimate

Issuing Agency

City of San Leandro

Location

California

Published Date

Jan 27, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

63905

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	63905
Bid Title:	Request for Proposal - Casa Peralta Restoration Estimate
Category:	All Open RFPs
Status:	Open

Description: The City of San Leandro desires to solicit qualified proposals for design services to create a new concept design to restore Casa Peralta. The work will include creating a comprehensive assessment of the existing facility which will be used for justifying the work needed to bring the facility to its original condition with variances for compliance. The goal of the project is to ensure an abundance of assessments are done to ensure any restoration proposed can be accurately budgeted for. RFP 63905 - Casa Peralta Restoration Estimate - Addendum #1 Change of Due Date - Posted January 27, 2026 New Due Date - Wednesday, February 18, 2026, 5:00PM Request for Proposals #63905 - Casa Peralta Restoration Estimate Links to All Attachments (A, B B.1, C & C.1) and Exhibits (A-P) can be found below. Access to the site at 384 W Estudillo Avenue, San Leandro, CA 94577 will be available on the following dates: Site Visit A: Tuesday, January 6th , 2026 at 10:00 a.m. -11:00 a.m. Site Visit B: Wednesday, January 7th , 2026 at 2:00 p.m. - 3:00 p.m. Please RSVP by sending an email to Diana Garcia, Assistant Engineer, at For security reasons, you must enable JavaScript to view this E-mail address. . The subject line of the email shall be: “RFP No. 63905, Visit A or B, Consultant Name” and received by January 5th 3:00 p.m. Site access slots will be canceled if an RSVP is not received for that day and time. Publication Date/Time: 12/10/2025 8:00 AM Closing Date/Time: 2/18/2026 5:00 PM Submittal Information: Electronically to: [email protected] (please read RFP for further instructions) Bid Opening Information: Please Review RFP Addendum Date/Time: January 27, 2026 Pre-bid Meeting: Please review page 4 of RFP Contact Person: Questions shall be submitted to Diana Garcia, Assistant Engineer, at [email protected] , with an email copy (cc) to the City’s Purchasing Technician, Sally M. Perez, at [email protected] . Download Available: Yes Fee: No Fee to Download Business Hours: 8:30am - 5:00pm Plan Holders List: Interested parties are encouraged to advise both Diana Garcia, Assistant Engineer, at [email protected] and Sally Perez, Purchasing Technician at [email protected] , to be placed on the project plan holder's list to receive courtesy notifications of the Questions & Answers, as well as any addenda and other project information. Project Addenda, if any, will also be posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed non-responsive. Related Documents: Request for Proposal #63905 - Casa Peralta Restoration Estimate Attachment A - Scope of Services Attachment B- Consulting Services Agreement Casa Peralta Sample Attachment B.1 Consultant Acknowledgment Attachment C- Living Wage Guidelines and FAQ 07012025 Attachment C1.0- Living Wage Oridinance Self Certification Form EX A - Project Location Map EX B Restoration Guidelines NPS EX C 2016 Casa Peralta Conceptual Design Report EX D 2008 Asbestos Report EX E 2012 Casa Peralta Historic Structure Report EX F 1998 Perimeter wall Work EX G 1996 Seismic Upgrade and Repair Casa Peralta EX H 1995 Final Seismic Evaluation of The structures at Casa Peralta EX I 1988 Casa Peralta Rewiring EX J 1987 Rear Wall Replacement Casa Peralta EX K 1987 Rear Fence Replacement Casa Peralta EX L 1982 Roof Alterations Casa Peralta EX M 1980 Existing Conditions Casa Peralta EX N 1978 Electrical Survey and Basement Modification EX O 1976 Remodeling and Rehabilitation of Casa Perlata P1 Architectual EX P 1976 Remodeling and Rehabilitation of Casa Peralta P1Structural, Electrical

Attachment Preview

REQUEST FOR PROPOSALS FOR

CASA PERALTA RESTORATION ESTIMATE

PROJECT No. 2025.2402

RFP NO. 63905

RFP Issue Date:

December 10th , 2025

Email Proposal Submittal Due Date and Time:

February 3rd, 2026 at 5:00PM

Proposals Via Email:

dgarcia@sanleandro.org

copy sperez@sanleandro.org

TABLE OF CONTENTS

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

X.

INTRODUCTION ................................................................................................................... 3

BACKGROUND...................................................................................................................... 3

PROJECT OVERVIEW AND OBJECTIVES ..................................................................... 3

SCOPE OF SERVICES .......................................................................................................... 4

PROPOSAL REQUIREMENTS ........................................................................................... 4

SUBMITTAL REQUIREMENTS ......................................................................................... 6

ESTIMATED SCHEDULE .................................................................................................... 7

EVALUATION OF PROPOSALS ........................................................................................ 7

DELIVERABLES REQUIRED OF SUCCESSFUL CONSULTANT ............................... 8

CONDITIONS.......................................................................................................................... 9

ATTACHMENTS

Attachment A – Scope of Services

Attachment B – Consulting Services Agreement

Attachment B.1 – Consultant Services Agreement Acknowledgment

Attachment C – Living Wage Guidelines and Frequently Asked Questions (FAQs)

Attachment C.1 – LWO Self Certification Form

EXHIBITS

Exhibit A - Project Location Map

Exhibit B – Restoration Guidelines ( NPS.org)

Exhibit C – 2016 Conceptual Design Report ( ARG)

Exhibit D – 2012 Historic Structure report (UPP)

Exhibit E– 2008 Asbestos Report

Exhibit F – 1998 Perimeter Wall Work

Exhibit G – 1996 Seismic Upgrade and Repair Casa Peralta

Exhibit H – 1995 Final Seismic Evaluation of The Structures at Casa Peralta

Exhibit I – 1988 Casa Peralta Rewiring

Exhibit J - 1987 Rear Wall Replacement

Exhibit K – 1987 Rear Fence Replacement

Exhibit L – 1982 Roof Alterations

Exhibit M – 1980 Existing Conditions

Exhibit N – 1978 Electrical Survey and Basement Modification

Exhibit O – 1976 Remodeling and Rehabilitation of Casa Peralta Phase I Architectural

Exhibit P – 1976 Remodeling and Rehabilitation of Casa Peralta Phase I Struct. & Elect.

RFP No. 63905

Page 2 of 10

REQUEST FOR PROPOSALS FOR DESIGN SERVICES

FOR CASA PERALTA RESTORATION ESTIMATE

I. INTRODUCTION

The City of San Leandro desires to solicit qualified proposals for design services to create a new

concept design to restore Casa Peralta. The work will include creating a comprehensive assessment

of the existing facility which will be used for justifying the work needed to bring the facility to its

original condition with variances for compliance. The goal of the project is to ensure an abundance

of assessments are done to ensure any restoration proposed can be accurately budgeted for.

II. BACKGROUND

Casa Peralta is located at 384 W Estudillo Avenue, San Leandro, CA 94577 at the corner of

West Estudillo and Clarke Street; see location map in Exhibit A. This Building was constructed

in 1901 as a Colonial Revival style home and was later expanded and renovated in 1927 to become

a Spanish Revival casa. Casa Peralta was occupied as a single-family home till 1938 when the

property was sold and used as a rest home. Casa Peralta ceased being a rest home when it was sold

in 1956, then the property transferred ownership again a short time later in 1957 and became

Gilmore Hospital, a sanitarium established primarily to treat alcoholism.

Gilmore Hospital closed in 1969, and Casa Peralta was to be demolished to make room for a new

housing development. Casa Peralta was gifted to the City of San Leandro on October 26, 1971,

with the condition that Casa Peralta was to be maintained and operated as a “community cultural,

recreational, and historical center available for use by resident groups”.

Casa Peralta was listed on the National Register of Historic Places on November 24, 1981. In the

past, the City of San Leandro has operated Casa Peralta as a historic house museum providing

docent-led tours on limited weekend hours. The property was also made available for use for

special events.

In 1996 a seismic evaluation of the structures at Casa Peralta was preformed and subsequent work

was completed, see Exhibit G among other additional exhibits that shall act as resources for the

information available to evaluate needs of the Site.

A 2008 asbestos inspection report is also included as Exhibit E for consideration of expected needs

for an updated assessment.

RFP No. 63905

Page 3 of 10

A historic structure report on Casa Peralta was completed in June 2012 by Urbana Preservation and

Planning, LLC which is included as Exhibit D to this RFP. The report provides additional history

of the building and its grounds; details on various character-defining features of the building; and

recommendations on how to rehabilitate the building.

Most recently in 2016, City staff worked with Architectural Resources Group (ARG) of San

Francisco to create a conceptual design report to identify specific repairs and improvements needed

at Casa Peralta to meet specific goals and opportunities for the historic property. The report was

based on input from City staff and from comments gathered from at a public meeting held in May

2016. A copy of the ARG report is available as Exhibit C to this RFP. The report shall serve as

reference material for historically positively received recommendations only.

Many of the recommended improvements were not completed, and the building has further

deteriorated. Currently the building is not accessible to the public. There is limited access for city

personnel as deemed appropriated by the Building & Safety Division of San Leandro.

Access to the site at 384 W Estudillo Avenue, San Leandro, CA 94577 will be available on

the following dates:

Site Visit A: Tuesday, January 6th , 2026 at 10:00 a.m. -11:00 a.m.

Site Visit B: Wednesday, January 7th , 2026 at 2:00 p.m. - 3:00 p.m.

Please RSVP by sending an email to Diana Garcia, Assistant Engineer, at dgarcia@sanleandro.org .

The subject line of the email shall be: “RFP No. 63905, Visit A or B, Consultant Name” and

received by January 5th 3:00 p.m. Site access slots will be canceled if an RSVP is not received

for that day and time.

III. PROJECT OVERVIEW AND OBJECTIVES

The city wishes to create a comprehensive review of the restoration needs of this location. The

services requested should have no limitations on geotechnical, material or other studies and

testing needed for an accurate assessment of existing conditions. Once all assessment needs are

fulfilled the consultant shall create a concept, full report, and estimate needed to fully restore

Casa Peralta to its original condition with variation to ensure it complies with applicable

regulation to safely allow public access to the facility and grounds.

IV. SCOPE OF SERVICES

The City has prepared an outline of services attached as Attachment A to the Request for

Proposals, and generally include engineering design services.

V. PROPOSAL REQUIREMENTS

Proposals shall be brief, precise, and shall not include unnecessary promotional material. The

Proposals shall not exceed twenty-five (25) pages, single-sided, excluding cover letter, resumes

RFP No. 63905

Page 4 of 10

sample project write-ups, conceptual plan sheets or illustrations, which may be placed in

appendices.

Questions shall be submitted to Diana Garcia, Assistant Engineer, at dgarcia@sanleandro.org ,

with an email copy (cc) to the City’s Purchasing Technician, Sally M. Perez, at

sperez@sanleandro.org.

The subject line of the email shall be: “RFP No. 63905, Casa Peralta Restoration Q&A,

Consultant Name”, with your company’s name filled. Questions regarding the proposal are due

January 12th , 2026 at 5:00 p.m. It is the responsibility of the sender to confirm questions

were delivered and received.

Staff anticipate posting responses to these questions to the City’s website at

https://www.sanleandro.org/Bids.aspx on the 4th week of January 2026.

Proposals shall contain the following elements in the exact order and segmentation listed below:

1. Cover Letter Describe your firm or team’s interest and commitment in providing

Professional Design Services for the restoration efforts to the City. The letter shall be

signed by a person authorized to negotiate a contract with the City.

2. Project Approach. Approach to work and refinements to scope; Provide a summary

methodology of how the firm will pursue the work. Include a list of examples specific

inspections, surveys, tests that are expected to be completed. Suggest any refinements or

additions in scope and discuss past use of any suggested refinements or additions

(preferably something which can be reviewed in more detail in the “Experience section”.)

3. Experience/ Similar. Firm/team history and description of Firm’s Experience on similar

projects. Qualifications of key personnel who will be assigned to the project, including sub-

consultants. Include information that demonstrates a knowledge of working on similar

projects. Experience working with California Preservation Foundation or similar.

Organizational chart and staff resumes may be included as an appendix.

4. References. Include contact information for past clients. References on similar and

recent projects, in particular with other municipalities or restoration work, are highly

desirable.

5. Staffing, Team Experience. Provide an organizational chart identifying the entire project

team, such as the project manager and key personnel. Identify subconsultants and past

projects that the firm has worked with if applicable. Describe the qualifications and

experience of key team members expected to be assigned to this project. Qualifications

shall highlight previous experience with municipalities, work on historical structures or

work showcasing 1900s design elements.

It is expected that designated key staff will remain on the project for the duration of the

agreement. Key staff substitution will be allowed only after consultation and concurrence

RFP No. 63905

Page 5 of 10

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.