Project Information

Bid Title

RFQ 26-512 LAWN CARE SERVICES AT AMISS WTP & CROSS LAKE SPILLWAY

Issuing Agency

City of Shreveport

Location

Louisiana

Published Date

Jun 1, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ 26-512 LAWN CARE SERVICES AT AMISS WTP & CROSS LAKE SPILLWAY

1. RFQ 26-512 LAWN CARE SERVICES AT AMISS WTP AND CROSS LAKE SPILLWAY

Attachment Preview

City of Shreveport

REQUEST FOR QUOTE

Lawn Care Services

(RFQ) #26-512

LAWN CARE SERVICES AT AMISS WTP & CROSS LAKE SPILLWAY

INDEX OF RFQ FORMS

Any Reference to Quote shall mean Quote. Any reference to quoter

shall mean Quoter.

Request for Quotes (DO NOT RETURN WITH QUOTE)

Page Numbers

2

Price Schedule/Signature Page (COS RFQ FORM #1)

3

Corporate Resolution or Written Evidence (see Page 12 for example of Corporate Resolution)

-------

NOTE: THE COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF THE

ABOVE COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR

ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions/Provisions

4-7

Standard Contract

8-13

Insurance & Bond Requirements

14-17

Fair Share Program Requirements

18-29

Adjudicated Property Affidavit

30

Felony Conviction/ E-Verify Affidavit

31

Format for the Return Envelope

32

Scope

33-35

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 The Standard Solicitation Requirements/Provisions/Instructions to Quoters and General Contract Clauses will no longer be printed in

full text in solicitations issued by the City of Shreveport (the City), but will be incorporated by reference as shown in the current edition

of the Citys book of Standard Solicitation Provisions/Instructions to Quoters (Section 10), and General Contract Clauses (Section 20).

If you do not have a copy of these, you may download from our web site: www.shreveportla.gov (click on Business, then on Bids

& RFPs) or pick one up in Suite 610 at Government Plaza or email a request to angela.mcnicoll@shreveportla.gov and

Kenyonna.mcconnell@shreveportla.gov. If you do not have a computer, you can use one of the public use computers that are

available at the Shreve Memorial Library or at most library branches.

2.0 The new CONTRACT VERIFICATION-DBE/FSC FORM 6, Appendix E, must be furnished within five (5) working days after the City

executed contract is picked up by the prime contractor.

3.0 The Felony Conviction Statement must be submitted by the lowest responsive Quoter after the opening. Revised 10-23-15

Page 1 of 35

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE

Posted Date:

JUNE 01, 2026

D O N O T R ET U R N T H I S P A G E - FAXED OR E-MAILED QUOTES NOT ACCEPTED

REQUEST FOR QUOTE (RFQ)

City of Shreveport

Renee Anderson, Purchasing Agent

MBA, CPPO, CPPB, NIGP-CPP

QUOTES MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO BIDNETDIRECT.COM

TO SEND EL E CT RO N IC

QUOTE

Phone: (318) 673-5450

June 16, 2026 QUOTE MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON:

THEN PUBLICLY OPENED

THIS IS NOT AN ORDER

Quote Number RFQ# 26-512

QUOTE TITLE:

LAWN CARE SERVICES AT AMISS WTP AND CROSS LAKE SPILLWAY

PREQUOTE CONFERENCE:

Mandatory Meeting and Site Visit – AMISS Water Treatment Plant

9:00 A.M. Friday, June 05, 2026

3205 Blanchard Road

Shreveport, LA 71104

E-MAIL QUESTIONS TO:

Angela.McNicoll@shreveportla.gov

7 working days before the opening or fax to:

Kenyonna.mcconnell@shreveportla.gov (R.S. 38:2295 C)

318-673-5408

QUOTE BOND IS NOT REQUIRED.

Estimated Expenditure:

$ 50,000

Quotes received after the time specified for opening cannot be considered for an award.

Louisiana Department of Agriculture & Forestry: Pesticide & Environmental

Program Division requires one of the following licenses:

Ground Owner Operator License

ELECTRONIC QUOTES/QUOTE NOTICES

The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive bid

notices by email, register with BidNetDirect Registration is free. Vendors/Contractors have the option to submit bids & bid bonds,

electronically or by paper copy. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect shall

be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted, provide

your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of bids by e-mail,

send your request to angela.mcnicoll@shreveportla.gov and Kenyonna.mcconnell@shreveportla.gov .

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document please contact

the Purchasing Agent at least five days before the quote opening at (318) 673-5450

Page 2 of 35

COS RFQ FORM #1-PRICE SCHEDULE/SIGNATURE PAGE

RFQ 26-512 TITLE: LAWN CARE SERVICES AT AMISS WTP & CROSS LAKE SPILLWAY

ITEMS BELOW TO BE COMPLETED BY QUOTER

TO THE PURCHASING DIVISION, CITY OF SHREVEPORT, LOUISIANA

The undersigned quoter hereby proposes to perform all requirements of a Contractor as set forth in the Contract

Documents for LAWN CARE SERVICES -AMISS Water Treatment Plant and Cross Lake Spillway - in a proper

and workmanlike manner, all in accordance with the terms and specifications which are a part of this Request for

Quotes, or any alteration, amendment, or addendum which may become a part of this Request for Quotes, and

upon the terms and conditions or the specifications adopted by the City Council, and the rules and regulations of

the City and under the direction of the Grounds Supervisor, Plant Operations, Office of Water and Sewerage

or his/her authorized representative(s), at the following unit price(s):

STA. #

PLANT OR REMOTE STATION

COST PER

CUTTING

APPROX.

NUMBER OF

CUTTINGS

TOTAL PRICE

1

Amiss Water Treatment Plant

$

3205 Blanchard Rd, Shreveport, LA 71103

2

Cross Lake Spillway

$

Blanchard Road, Shreveport, LA

$

18

$

18

GRAND TOTAL $

The City reserves the right to renew any resultant contract(s), if mutually agreeable with the contractor, for four additional

years in one-year increments with price changes limited to page 5, paragraph 7, Price Changes, in the Special Instructions

to Quoters herein.

I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm,

or person submitting a quote for the same items/services and is in all respects fair and without collusion or fraud.

Acting on behalf of the quoter, this is to attest that the undersigned is a duly authorized representative of the

above captioned firm, corporation or business and has read Sections 10 & 20 listed as 1.0 on the bottom of page

1. In accordance with the Fair Share Requirements, the quoter assures the City that he/she will meet or exceed

the DBE goal, or if cannot meet the required DBE goal, the quoter will assure the City that he/she will document

good faith efforts made toward meeting the goal requirement. THE FAIR SHARE GOAL IS 25%

COMPANYS NAME/ADDRESS:

NUMBER OF ADDENDA RECEIVED (If NONE-

write 0 or N/A or none, etc.):

AUTHORIZED SIGNATURE(MANUAL):

TITLE:

AUTHORIZED SIGNATURE(TYPED OR

PRINTED):

DATE:

PHONE NUMBER(S):

LOUISIANA PESTICIDE LICENSE NUMBER (required):

E-MAIL ADDRESS:

THE CITY RESERVES THE RIGHT TO MAKE AWARD ON ALL OR ON SINGLE LINE ITEMS ABOVE,

WHICHEVER IS MOST ADVANTAGEOUS TO THE CITY, COST, AND OTHER FACTORS CONSIDERED.

Page 3 of 35

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS

1.0

PERMITS, TAXES AND FEES

1.1.

All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees as

required by Federal, State or Local Government Agencies.

2.0

CLARIFICATION/SUBSTITUTION REQUESTS

2.1

Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

2.2

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Request for Quote.

2.3

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes will

be given consideration.

2.4

Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and when

issued will be on file in the Purchasing Agent’s office.

2.4.1

All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such addenda.

2.4.2

The City shall not be legally bound by an addendum or interpretation that is not in writing.

2.4.3

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays and Sundays) before the scheduled quote opening then the opening of

quotes shall be extended at least seven but not more than twenty-one working days.

2.4.4

It shall be the Quoter’ responsibility to make inquiry as to the Addenda issued.

3.0

EXISTING CONDITIONS

3.1

Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully

examined by them.

3.2

Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this quote.

3.3

It is expected that this will sometimes require on-site observation.

3.4

The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any

obligation with respect to this quote or to the contract.

4.0

AWARD CRITERIA

4.1

Award will be made to the lowest responsible and responsive quoter(s) according to the criteria designated in the

Request for Quote.

4.2

In addition to price, the Quote Evaluation will include the following factors (as they apply):

4.2.1

The quality of performance/workmanship of previous contracts, or references which attest to the specific

experiences of others.

4.2.2

The timely completion of previous contracts, or references which attest to the specific experiences of others.

4.2.3

The sufficiency of financial resources and its impact on ability of the quoter to perform the contract.

4.2.4

The City reserves the right to conduct on-site inspections of any quoter’s facilities and/or equipment prior to award

and the results of said inspection will be considered by the City in determining Quoters’ capabilities of successfully

administering to this contract.

4.2.5

The ability and availability of the quoter to provide quality and timely maintenance, service, and/or parts.

4.2.6

The cost of maintenance and operational costs.

4.2.7

The availability and capability of local support as it affects the quantity, quality, and timeliness of the work required.

4.2.8

The timely completion of a project as stated in the quote.

4.2.9

Substantial compliance or noncompliance with specifications set forth in the quote as determined by the City.

4.2.10 Product or parts inventory capability as it relates to a particular quote.

4.2.11 Results of product/equipment testing

4.2.12 The warranty - Terms and Conditions.

Page 4 of 35

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED

4.2.13

Adequate capital and credit rating sufficiently to complete all operations under this contract in a satisfactory

manner.

4.2.14

An efficient office force, with a satisfactory record in expediting delivery of materials to field force and capable of

fulfilling proper liaison service with mechanical trades.

4.2.15 An adequate and efficient field force, with extensive knowledge of all types of work involved under this contract.

4.2.16 A record of amicable relations with labor.

4.2.17 An adequate supply of the required equipment in good operating condition.

5.0

ALTERNATES

5.1

If alternates are listed on the Quote Schedule, it is the intent of the City, if the City accepts any Alternates, to

accept them in the order in which they are listed in the quote form.

5.2

The low quoter shall be determined on the basis of the sum of the base quote and the Alternates accepted.

6.0

AWARD

6.1

The Purchasing Division will make award to one quoter for the total job.

7.0

PRICE CHANGES

7.1

Prices will be firm for the minimum period as specified in the solicitation document.

7.2

After the first year of the contract or the guaranteed price date shown on the bid form, whichever is longer, the

Contractor may request price increases that are limited to the increase in the Contractors actual documented cost

of doing business to be approved by the soliciting department head and the Purchasing Agent.

7.3

Written requests for price increases must be sent by Certified Mail-Return Receipt Requested.

7.4

The City reserves the right to accept or reject the price increase within fifteen days after receipt of the request.

Should the City reject the price increase, the City reserves the right to cancel the contract and award to the next

best bidder or to solicit new bids.

7.5

No increase will be effective until approved in writing by the Purchasing Agent.

7.6

Any decrease in the cost of the contract items shall be forwarded to the Purchasing Office with immediate

inception into the contract.

7.7

Any decrease in pricing shall not be less than the appropriate CPI or PPI.

8.0

REJECTION

8.1

This solicitation does not commit the City of Shreveport to award a contract, to pay any costs incurred in the

preparation of a quote, or to procure or contract for the articles of goods or service.

8.2

The City reserves the right to waive minor informalities, to accept or reject any or all quotes received as a result of

this request, or to cancel in part or its entirety this quote, if it is in the best interest of the City to do so.

8.3

The City of Shreveport reserves the right to declare any quote non-responsive in which the delivery/completion

time indicated is considered to delay the operation for which the item/work is intended, due to the noncompliance

of the SPECIFICATIONS.

9.0

REJECTION OF LOWEST QUOTE

9.1

Substantial negative findings from the Award Criteria, as listed above, may result in the disqualification of the

lowest quoter, if in the best interest of the City of Shreveport.

10.0

DISQUALIFICATION REVIEW BOARD (La. R.S. 38:2212 / City of Shreveport Code of Ordinances Sec. 26-265)

10.1

When a contractor has been given notice of possible disqualification based upon La. R.S. 38:2212 et. seq., and/or

debarment based upon Sec.26-265, the contractor may submit a written appeal to the Purchasing Agent for

review by the City’s Disqualification Review Board.

10.2

The written appeal must be submitted within ten (10) days after notice of possible disqualification and may request

either (1) a meeting with the Review Board, or (2) that the Review Board consider a written appeal only.

10.3

A meeting of the Review Board will be scheduled within ten (10) days after receipt of the appeal.

Page 5 of 35

Commodity Codes

• NAICS 561730Landscaping Services

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