Project Information

Bid Title

NOTICE OF INTENT TO MAKE A NON-COMPETITIVE PURCHASE - GRINDER SYSTEM FOR ITP

Issuing Agency

City of Lake Havasu City

Location

Arizona

Published Date

Nov 18, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

NOTICE OF INTENT TO MAKE A NON-COMPETITIVE PURCHASE - GRINDER SYSTEM FOR ITP

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Bid Due Date: November 25, 2025 - 3:00 PM

HOW TO SUBMIT ELECTRONIC RESPONSE

PUBLIC NOTICE OF INTENT FOR SOLE SOURCE PURCHASE

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LAKE HAVASU CITY, ARIZONA

ADMINISTRATIVE SERVICES DEPARTMENT

PROCUREMENT DIVISION

NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE

PURCHASE OF REPLACEMENT GRINDER AND INSTALLATION PARTS FOR ISLAND WASTEWATER

TREATMENT PLANT

November 18, 1015

Lake Havasu City, Arizona intends to purchase the above referenced commodity or service for which we believe

only one know provider in the State of Arizona exists. This document contains the specifications and justification

for the noncompetitive sole/single source procurement. Any vendor who does not agree that this commodity or

service is available only from the source described in this document must contact the procurement official listed

below by the response deadline. Do Not Contact the Requester. Any questions regarding this notice must be

obtained through Administrative Services Department – Procurement Division (hereinafter referred to as “ASD-

Procurement”) during the publication period.

REQUESTER: PUBLIC WORKS/ WASTEWATER

PURCHASE DESCRIPTION: The grinder system, which pulverizes solid septage material prior to entering the

treatment process flow, is being purchased from the OEM manufacturer in a like-for-like replacement. The purchase

also includes parts for installation.

PROPOSED SOLE SOURCE SUPPLIER: JWC Environmental

ANTICIPATED EXPENDITURE: $14,36.82

JUSTIFICATION FOR THE SOLE/SINGLE SOURCE NONCOMPETITIVE PROCUREMENT: JWC

Environmental is the Original Equipment Manufacturer (OEM) for the Auger Monster grinder system being

replaced. As the city has standardized on this equipment, JWC is the only supplier for the parts, equipment, and

service for this system. The grinder system at ITP has reached the end of its useful life and, in keeping with the

city’s standardization efforts, the replacement is being purchased from the OEM. Other grinder systems had been

tried prior to standardizing on JWC Equipment but those systems displayed a high rate of failure and allowed an

unacceptable amount of solids to bypass the grinder stage of our septic receiving system.

RESPONSE DEADLINE: NOVEMBER 25, 2025 NO LATER THAN 3:00 PM/ARIZONA TIME.

PROCUREMENT CONTACT: Andrew Klos, CPPB

Purchasing@lhcaz.gov

928.453.4188 Work Group DID

ACTION TO BE TAKEN:

No action is required if you agree with this notice.

If you disagree that this proposed purchase is a valid sole/single source you are

requested to email your comments to Andrew Klos, above referenced, prior to

the “Response Deadline” for comments indicated above. Do Not Contact the

Requester. Any questions regarding this notice must be obtained through ASD-

Procurement during the publication period.

If for any reason any party does not agree with the proposed sole/single source

procurement, they are required to submit the following before the Response

Deadline:

● The name and contact information of the contesting person.

● A detailed explanation of the challenge:

□ Documentation that your firm can provide a comparable or better

procurement item or service that meets or exceeds the stated purchase

description and specifications in the justification.

□ Documentation that your firm can also provide the same proprietary

procurement item or service, that is an equivalent or better.

□Since costs are identified as a major justification for this notice,

submit a cost comparison of the identified costs with your firm’s

anticipated costs.

Regardless of any prior communications with ASD-Procurement, all suppliers interested in responding to this notice

must submit a response to this posting containing complete responses to all of the information required above.

Failure to submit all information will result in exclusion from consideration. If, after the public notice period has

passed ASD-Procurement determines that there are other interested and qualified suppliers that do meet the

specifications of this notice, ASD-Procurement will not award a contract pursuant to this notice. In the case a new

invitation for bid or request for proposal will be posted to begin the competitive procurement process. If after the

public notice period has passed no valid challenges have been received, then ASD-Procurement may award the

2330 McCulloch Blvd N. Lake Havasu City, Arizona 86403-5950 928.854.0799, internal extension 4311

purchasing.lhcaz.gov

contract to the identified supplier without competition. Please read the entire form very carefully before responding

to this notice.

Lake Havasu City Website Bids/RFPs Dates of Posting: November 18, 2025 through November 25, 2025

[Lexipol Policy 704.14.2 Sole Source, 7 calendar days]

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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