Project Information

Bid Title

Request for Proposal No. 2026-01 (Printing and Mailing)

Issuing Agency

Mississippi Department of Employment Security

Location

Mississippi

Published Date

May 15, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposal No. 2026-01 (Printing and Mailing)

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Mississippi Department of Employment Security

Tate Reeves

Governor

William J. Ashley, Ph.D.

Executive Director

Request for Proposals (RFP)

No. 2026-01

RFx Number: 3180002918

Mississippi Department of Employment Security

Printing and Mailing Services

ISSUE DATE: May 18, 2026

PROPOSAL OPENING LOCATION: Mississippi Department of Employment Security

1235 Echelon Parkway

Jackson, MS 39213

CONTACT: Jeff Crump

bids@mdes.ms.gov

601-321-5481

PROPOSAL SUBMISSION DEADLINE: Wednesday June 24, 2026, 4:00 PM CDT

PROPOSAL OPENING DATE: Thursday June 25, 2026, at 10:00 AM CDT

Table of Contents

Section 1 – Agency Background..................................................................................................... 3

Section 2 – Purpose......................................................................................................................... 3

Section 3 – Procurement Timeline (All times CDT) ...................................................................... 3

Section 4 – Period of Performance ................................................................................................. 4

Section 5 – Contract and Questions/Requests for Clarification...................................................... 4

Section 6 – Scope of Services ......................................................................................................... 5

6.1 Historical Data Relevant to this RFP ............................................................................................ 5

6.2 Scope of this RFP ......................................................................................................................... 6

Section 7 – Minimum Qualifications (Required)......................................................................... 11

Section 8 - Proposal Submission Requirements ........................................................................... 12

8.1 Format & Contents (in order): ................................................................................................... 12

8.2 Submission Requirements ......................................................................................................... 12

Section 9 – Proposal Evaluation and Basis for Award ................................................................. 14

Section 10 – Vendor Certification .............................................................................................. 177

Section 11 – Debarment................................................................................................................ 17

Section 12 – Registration with Mississippi Secretary of State ..................................................... 18

Section 13 – Insurance, Bonds, or Other Sureties ........................................................................ 18

Section 14 – Request for Reconsideration .................................................................................... 19

Section 15 – Proposal Opening..................................................................................................... 19

Section 16 – Award Notification .................................................................................................. 20

Section 17 – Procurement Methodology....................................................................................... 20

Section 18 – Required Contract Terms and Conditions................................................................ 23

Section 19 – Optional Contract Terms and Conditions ................................................................ 23

Section 20 – Agency Website ..................................................................................................... 233

Section 21 – Attachments ............................................................................................................. 23

Attachment A ........................................................................................................................................ 244

Attachment B ........................................................................................................................................ 277

Attachment C ........................................................................................................................................ 300

Attachment D........................................................................................................................................ 366

Page 2 of 61

Attachment E ........................................................................................... Error! Bookmark not defined.8

Attachment F .......................................................................................................................................... 39

Section 1 – Agency Background

The Mississippi Department of Employment Security (hereinafter “MDES”, “Agency”, or “State”)

is a federally funded state agency that administers employment security programs under the

direction of the governor of Mississippi and reports to the Federal Government. MDES oversees,

manages, and directs all Employment Service (ES) labor functions and the Unemployment

Insurance (UI) division. Through these programs, MDES works to expand employment, improve

workforce skills, and enhance productivity for the State of Mississippi.

Section 2 – Purpose

The MDES seeks to attain sealed competitive proposals from qualified vendors to provide

comprehensive design, print, and direct mail services. These services include, but are not limited

to, designing, printing, labeling, sorting, bulk mailing and providing related services and

miscellaneous other mass mail-outs. The MDES desires to contract with an experienced vendor

that possesses the necessary abilities and resources to provide the services specified within this

Request for Proposal (RFP).

The MDES seeks to enter into a multi-term, firm fixed price, requirements contract for the

aforementioned services. This RFP, any amendment thereto, such as Questions and Answer

document(s), as well as the awarded Vendor’s proposal, and any requested best and final offer

shall constitute the Contract.

This RFP and any resulting contract shall be governed by the applicable provisions of the

Mississippi Public Procurement Review Board (PPRB) Office of Personal Service Contract

Review Rules and Regulations (OPSCR), a copy of which is available at 501 N. West Street, Suite

701E,

Jackson,

Mississippi

39201

for

inspection

or

at

https://www.dfa.ms.gov/sites/default/files/Personal%20Service%20Contract%20Review%20Ho

me/Rules%20and%20Regulations/pprb-opscr-rules-and-regulations-efficetive-01182020.pdf

Section 3 – Procurement Timeline (All times CDT)

RFP Issue Date

First Advertisement Date

Second Advertisement Date

Questions Submission Deadline

Answers Posted

Proposal Submission Deadline

Proposal Opening

Anticipated Notice of Intent to Award

Monday May 18, 2026

Monday May 18, 2026

Tuesday May 26, 2026

Wednesday June 3, 2026 - 2:00 PM

Friday June 12, 2026 - 4:00 PM

Wednesday June 24, 2026 -10:00 AM

Thursday June 25, 2026 -10:00 AM

Wednesday July 15, 2026

Page 3 of 61

A Proposal received at the place designated in the solicitation for receipt of Proposals after the

exact time specified for receipt will not be considered.

NOTE: Adjustments to the schedule may be made as deemed necessary by MDES.

Section 4 – Period of Performance

The awarded contract will be for three (3) years with the option to extend up to an additional two

(2) years, which may be exercised at the sole discretion of MDES. The effective date of this

contract will be September 27, 2026.

Section 5 – Contract and Questions/Requests for Clarification

5.1 Vendors must carefully review this solicitation, in its entirety. Following review, vendors

may have questions to clarify or interpret the RFP in order to submit the best proposal

possible. All questions and requests for clarifications, must be submitted by the date and

time reflected in Section 2 by the Vendor via email directly to:

MDES Procurement

Email: bids@mdes.ms.gov.

5.2 Vendors should enter “RFP RFx Number 3180002918 - Questions” as the subject for the

email. Question submittals should include a reference to the applicable RFP section and be

submitted in the format shown below:

RFP Section, Page Number Vendor Question/Request for Clarification

1.

5.3 Official responses will be provided only for questions submitted as described above and

only to clarify information already included in the RFP. The identity of the organization

submitting the question(s) will not be revealed. All questions and answers will be

published on the Mississippi Contract/Procurement Opportunity Search Portal website and

the agency's website as an amendment to the RFP on or before the date and time reflected

in Section 2.

5.4 The MDES will not be bound by any verbal or written information that is not contained

within this RFP unless formally noticed and issued by the contact person as an RFP

amendment. Vendors are cautioned that any statements made by agency personnel that

materially change any portion of the proposal document shall not be relied upon unless

subsequently ratified by a formal written amendment to the proposal document.

5.5 All vendor communications regarding this RFP must be directed to the Proposal

Coordinator. Unauthorized contact regarding the RFP with other employees of the agency

may result in the vendor being disqualified, and the vendor may also be suspended or

debarred from the State.

Page 4 of 61

5.6 Pre-Proposal Conference, Tour or Site Visit: No pre-proposal conference, tour, or site visit

will be held for this RFP.

5.7 Acknowledgement of Amendments: Should an amendment to the RFP be issued, it will be

posted on the Mississippi Contract/Procurement Opportunity Search Portal website and the

agency's website in a manner that all Vendors will be able to view. Further, Vendors must

acknowledge receipt of any amendment to the solicitation by providing a signed

“Acknowledgements of Amendments” form, Attachment G. The acknowledgment should

be received by the agency on or before the time, date, and at the place specified for receipt

of proposals of the submission deadline in Section 2. It is the Vendor’s sole responsibility

to monitor the websites for any updates or amendments to the RFP. Questions and Answer

document(s) issued/posted on the Mississippi Contract/Procurement Opportunity Search

Portal website and the agency's website must be treated the same as an RFP Amendment.

5.8 The RFP is comprised of the base RFP document, any attachments, any amendments issued

prior to the submission deadline, and any other documents released before contract award.

Section 6 – Scope of Services

This section contains information on services and procedures that the Vendor must provide or

adhere to, in servicing the MDES account. The descriptions are not all-inclusive but are provided

to provide you with an understanding of the expected services or procedures.

Please respond by restating each service listed below, including the number, and confirm your

intention to provide the service as described, respond by stating, “Confirmed”. If your company

can provide the service, but not exactly as described, respond by stating, “Confirmed, but with

exceptions”, and state the specific exceptions. If your company is currently unable to provide a

listed service, respond by stating, “Unable to provide this service”. Any additional details

regarding these services should be provided in your responses to the questionnaire, or as additional

information included as an appendix to your proposal.

Historical Data Relevant to this RFP

Below is the historical data of printed documents, sheet counts, and checks for the previous 19

months. As well as data that shows our printing needs in a high-volume scenario during 2020 and

2021.

Month

Document Counts Sheet Counts

Checks

Oct-24

32,580

67,982

989

Nov-24

26,074

54,123

217

Dec-24

55,778

126,519

678

Jan-25

38,944

80,188

142

Feb-25

28,162

64,985

116

Mar-25

51,050

106,964

636

Apr-25

30,662

70,135

537

May-25

39,292

85,362

440

Jun-25

43,537

98,435

192

Page 5 of 61

Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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