Project Information

Bid Title

Event Staffing Services

Issuing Agency

City of Newport News

Location

Virginia

Published Date

Sep 21, 2026

Closing Date

Oct 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-0340-3017

Original Source

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Bid Documents

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Project Description

Project ID: 27-0340-3017

Title: Event Staffing Services

Addenda: 1

Release Date: 8/31/2026

Due Date: 10/5/2026

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Event Staffing Services

Last updated by Addendum #1 on Sep 22, 2026 6:37 AM See what changed

Request for Proposals

Parks and Recreation

95800 , 95868 , 95872 , 96162 , 96173

Project ID: 27-0340-3017

Release Date: Monday, August 31, 2026

· Due Date: Monday, October 5, 2026 5:00pm

Posted Monday, August 31, 2026 3:00pm

All dates & times in Eastern Time - New York

Draft Response No Bid13 days, 19 hours, 32 minutes

Post Information

Posted At:Mon, Aug 31, 2026 3:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement ( https://secure.procurenow.com/portal/nnva ), to be received no later than Monday, October 5, 2026 at 5:00 pm (local prevailing time).

The purpose of this Request for Proposals (RFP) is to solicit proposals to furnish/provide event staffing services for special events scheduled throughout the year for the Department of Parks and Recreation. The Department reserves the right to add and remove events, event services and site location as needed.

Background

Due to significant growth in both the number and scope of events coordinated by the Special Events and Promotions Division, additional staffing resources are required to ensure safe and successful execution of each event. The recent acquisition of a STAGELINE mobile stage further demands personnel with specific expertise in its set-up, breakdown, transportation, and maintenance. The City requires a firm that can reliably provide both the necessary number of personnel and the specific skill sets required to support all event operations. For reference purposes, it is estimated that 250 Supervisory and 3,050 support staff hours were utilized over the last year's calendar of events in 2025 through the events that have already occurred in 2026.

Timeline

Release Project Date:

August 31, 2026

Question Submission Deadline:

September 10, 2026, 3:00pm

Proposal Submission Deadline:

October 5, 2026, 5:00pm

Commodity Codes

• NAICS 561320Temporary Help Services

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