Project Information

Bid Title

Flame Retardant Clothing

Issuing Agency

City of Jacksonville Beach

Location

Florida

Published Date

Dec 3, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2526-04

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2526-04
Bid Title:	Flame Retardant Clothing
Category:	BID's
Status:	Open
Additional Status Information:	Pending Council Award
Bid Recipient:	BES

Description: The intent of this bid document is to procure Flame Retardant Clothing for the City of Jacksonville Beach, Florida d/b/a Beaches Energy Services, for a period of one (1) year, with an option to extend the purchase order for two (2) additional one year terms, for a maximum contract term of three (3) years, if mutually agreeable to both parties and under the same terms and conditions, requirements, and provisions of the original bid, including any amendments and revisions thereto, unless otherwise modified by mutual agreement of the City of Jacksonville Beach and Contractor. Publication Date/Time: 12/3/2025 7:30 AM Publication Information: Daily Record & Observer and City Website Closing Date/Time: Open Until Contracted Submittal Information: Response to be delivered to 1460A Shetter Avenue. Bid Opening Information: Opened publicly Pre-bid Meeting: N/A Contact Person: Property and procurement division via email at Purchasing@jaxbchfl.net Download Available: Yes Fee: N/A Related Documents: b_Bid_2526-04 Flame Retardant Clothing

Attachment Preview

City of Jacksonville Beach

Beaches Energy Services

Date: 11/26/25

Invitation to Bid #: 2526-04

Flame Retardant Clothing

City of Jacksonville Beach

Property and Procurement Division

1460A Shetter Ave., Jacksonville Beach, FL 32250

Tel: 904-247-6229

Invitation to Bid

BID Number: 2526-04

BID Title: Flame Retardant Clothing

Submittal Deadline

Day: Wednesday

Date: January 14, 2026

Time: 2:00 P.M.

Location: Property and Procurement

Address: 1460A Shetter Ave., Jacksonville Beach, FL 32250

ANTICIPATED TIME LINE: The anticipated schedule for this Bid is as follows:

Bid Advertised

Deadline to Submit Questions

Addendum (if necessary) Issued

Bids Opened

3-December-2025

2-January-2026

7-January-2026

14-January-2026

Page 1 of 38

City of Jacksonville Beach

Beaches Energy Services

Date: 11/26/25

TABLE OF CONTENTS

SECTION A: OVERVIEW

1. Purpose

2. Quantities

3. Orders

4. Bid Due Date

5. Bid Award

6. Bid Submittal Requirements

SECTION B: GENERAL PROVISIONS

SECTION C: TECHNICAL SPECIFICATIONS

Flame Retardant Clothing

SECTION D: BID FORMS

Form 1: Bid Tender Form

Form 2: Bid Award Notice

Form 3: Required Disclosure

Form 4: Drug-Free Workplace Compliance

Form 5: Non-Collusion Affidavit

Form 6: Non-Bankruptcy Affidavit

Form 7: Certification Pursuant to Florida Statute §287.135

Form 8: Suspension & Debarment

Form 9: Florida Anti-Human Trafficking

W-9

Invitation to Bid #: 2526-04

Flame Retardant Clothing

Page(s)

4

4

4

4

4-5

5

6 - 23

24 - 25

27 - 29

30

31

32

33

34

35

36

37

38

Page 2 of 38

City of Jacksonville Beach

Beaches Energy Services

Date: 11/26/25

Invitation to Bid #: 2526-04

Flame Retardant Clothing

SECTION A: OVERVIEW

Page 3 of 38

City of Jacksonville Beach

Beaches Energy Services

Date: 11/26/25

Invitation to Bid #: 2526-04

Flame Retardant Clothing

SECTION A: OVERVIEW

1. PURPOSE:

The intent of this bid document is to procure Flame Retardant Clothing for the City of

Jacksonville Beach, Florida d/b/a Beaches Energy Services, for a period of one (1) year,

with an option to extend the purchase order for two (2) additional one year terms, for a

maximum contract term of three (3) years, if mutually agreeable to both parties and

under the same terms and conditions, requirements, and provisions of the original bid,

including any amendments and revisions thereto, unless otherwise modified by mutual

agreement of the City of Jacksonville Beach and Contractor.

2. QUANTITIES:

The City may elect to purchase more or less of any item and the estimated quantities shall

in no way restrict the number of any units purchased.

3. ORDERS:

Vendors shall obtain prior written approval from a Beaches Energy Service authorized

representative for embroidered logo items prior to processing any order. A design mockup

will be provided for each type of embroidered item ordered. The mockup will show the

thread color used, the embroidered logo, the imprint location and the imprint size that

corresponds with the ordered items.

The City will place both bulk and individual clothing orders specific to an employee. This

information will be provided to the vendor by the City on an order form or website

(provided by vendor) with the employee’s name and department. The vendor will

individually package and tag/label the items associated with each employee, identifying

the employee for who the order is intended. There will be no minimum order for screen

printing or embroidery.

4. BID DUE DATE: 2:00 PM WEDNESDAY JANUARY 14, 2026

Bids will be received until 2:00 P.M., Wednesday January 14, 2026, and then opened

publicly by the Property and Procurement Division, First Floor O&M Building, 1460A

Shetter Avenue, Jacksonville Beach, Florida 32250.

5. BID AWARD:

This will be a non-exclusive contract. The City intends to award the bid to the lowest

responsive, responsible bidder(s) as determined solely by the City to be in its best

interest. In addition, the City reserves the right to cancel this bid, to reject any and all

bids, to waive any and all informalities and/or irregularities, or to re-advertise with either

the identical or revised specifications, if it is deemed to be in the best interest of the City

to do so.

Page 4 of 38

City of Jacksonville Beach

Beaches Energy Services

Date: 11/26/25

Invitation to Bid #: 2526-04

Flame Retardant Clothing

The contract will be awarded to the bidder with the lowest combined (total) for items 1-8

as shown on the Bid Tender Form. Bidders must provide pricing on all clothing items on

FORM 1 to be considered for award. The City reserves the right to award this contract to

one or more firms. In the event of a multiple award, the City may designate a Primary

and Secondary Contractor. The Secondary Contractor may be used if the Primary

Contractor is unable to cope with demand, or should lead times or standards of

performance become unacceptable to the City requirements, or if the contract is

terminated for cause or convenience.

6. BID SUBMITTAL REQUIREMENTS:

Submit completed package one (1) original plus three (3) copies and one (1) USB thumb

drive in one sealed envelope. Packages received without the requested information or

quantities may be rejected. It is incumbent upon the bidder to ensure that all copies of the

bid package submittals are complete and exact replicas of each other.

Clearly mark the submittal envelope with the BID number, BID title and Bidder

name.

It is incumbent upon the bidder to ensure that bid package submittals are received by the

Property and Procurement Division on time. Submissions received after the due date and

time will not be considered.

No verbal interpretations will be made of any documents. Requests for such

interpretations shall be made in writing via email at Purchasing@jaxbchfl.net no later

than January 2, 2026. It is the respondent’s responsibility to ensure that all queries

submitted for interpretation are received and addressed by the City no later than January

7, 2026. Questions which are not acknowledged by the City prior to January 2, 2026 will

not be considered for addendum issuance. All interpretations will be in the form of an

addendum and will be published on the Bid/RFP/RFQ section of the City’s website

https://www.jacksonvillebeach.org/Bids.aspx.

Page 5 of 38

Commodity Codes

• NAICS 315220Men’s and Boys’ Cut and Sew Apparel Manufacturing
• NAICS 448190Other Clothing Stores
• NAICS 812332Industrial Launderers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.