Project Information

Bid Title

CULTURALLY RESPONSIVE COMMUNITY OUTREACH AND EDUCATION SERVICES ? KE ALA PONO INITIATIVE

Issuing Agency

Office of Hawaiian Affairs

Location

Hawaii

Published Date

May 13, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

05/12/2026 – Request for Quotes ( RFQ) No. SI 2026-18

CULTURALLY RESPONSIVE COMMUNITY OUTREACH AND EDUCATION SERVICES – KE ALA PONO INITIATIVE

Notice is hereby given that the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting quotes from qualified community partners to design and implement a comprehensive, culturally relevant outreach strategy that includes public education, community engagement, and resource connection for its Ke Ala Pono: A Public Awareness Campaign on Sex Trafficking initiative.

Quotes must be received through the HIePRO website by 2:00 p.m. Hawaiʻi Standard Time (hereinafter “HST”) on Friday, May 29, 2026.

RFQ SI 2026-018

OHA GENERAL TERMS AND CONDITIONS

Attachment Preview

State of Hawaiʻi

560 North Nimitz Highway, Suite 200

Honolulu, Hawaiʻi 96817

May 12, 2026

Request for Quotes (“RFQ”) No. SI 2026-018

CULTURALLY RESPONSIVE COMMUNITY OUTREACH AND EDUCATION SERVICES

– KE ALA PONO INITIATIVE

To All Interested Parties:

Notice is hereby given that the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting

quotes from qualified community partners to design and implement a comprehensive, culturally

relevant outreach strategy that includes public education, community engagement, and resource

connection for its Ke Ala Pono: A Public Awareness Campaign on Sex Trafficking initiative.

Quotes must be received through the HIePRO website by 2:00 p.m. Hawaiʻi Standard Time

(hereinafter “HST”) on Friday, May 29, 2026.

Pursuant to Hawaii Administrative Rules §3-122-75, considering the criteria, including but not

limited to quality, warranty, and delivery; the award shall be made to the lowest responsive,

responsible offeror. When award to the lowest responsive, responsible offeror is not practicable,

award shall be made to the offeror whose quotation provides the best value to the OHA.

The OHA reserves the right to reject any or all quotes and to accept the quotes in whole or part in

the best interest of the OHA.

Background

“Ke Ala Pono: A Public Awareness Campaign on Sex Trafficking” is a project focused on

increasing awareness, prevention, and early intervention efforts to address the disproportionate

vulnerability of Native Hawaiian individuals and communities to sex trafficking and

exploitation.

The initiative shall employ a culturally grounded, trauma-informed approach to educate Native

Hawaiian youth, families, service providers, and community members about the signs, risks, and

realities of trafficking, while strengthening protective factors rooted in ʻike kūpuna, cultural

identity, and community connection. By reducing stigma and increasing awareness, the

RFQ No. SI 2026-018 KE ALA PONO INITIATIVE

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campaign supports communities in recognizing exploitation, supporting survivors, and

preventing harm.

Ke Ala Pono aligns with OHA’s efforts to improve the well-being of Native Hawaiians by

advancing safety, healing, and resilience, while strengthening coordinated pathways to services

that support survivor recovery and long-term stability.

Scope of Services

A. The Offeror shall provide the following services and shall be delivered in a culturally

responsive, trauma-informed, and community-centered manner.

B. Project Activities

1. Participant Base. The participants of the Project shall include Native Hawaiian youth,

families, service providers, and community members.

2. Outreach & Recruitment Strategies. Conduct outreach and recruitment through direct

outreach to Native Hawaiian cultural practitioners, social workers and case managers,

and youth via community presentations, social media announcements, and collaborations

with local schools and cultural organizations.

3. Intake Procedures. Complete the following intake and monitoring procedures:

a. All participants shall complete intake forms within 14 days of project engagement.

b. Participation must be voluntary, consent-based, trauma-informed, and without

compensation from the OHA outside of allocations described in Attachment 5 –

Budget.

4. Detailed List of Project Activities. Offeror shall design, develop, and implement the

following project activities:

a. Campaign Messaging & Branding: Development of a Ke Ala Pono campaign

messaging framework outlining key messages, priority audiences, and culturally

grounded language for trafficking awareness.

b. Development of three (3) to five (5) Culturally Grounded, Educational and Awareness

Outreach Materials.

1) Development of three (3) educational materials (e.g., poster, flyer, and digital

infographic) focused on recognizing trafficking risks and connecting individuals

to support resources.

2) Preparation of print-ready and digital versions of outreach materials for

distribution by OHA and community partners.

RFQ No. SI 2026-018 KE ALA PONO INITIATIVE

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c. Two (2) to three (3) Community Outreach Events

1) Planning and implementation of two (2) community outreach events or workshops

focused on trafficking awareness and prevention.

2) Submission of event summaries and attendance documentation including

participant and attendance information and event evaluation and feedback from

participants.

d. Social Media Toolkit

1) Development of a Ke Ala Pono social media toolkit containing campaign

messaging guidance.

2) Creation of four (4) to six (6) ready-to-use social media graphics/posts that

community partners can share on social media platforms.

e. Data Collection, Evaluation, & Reporting

1) Collection and tracking of basic participation and engagement metrics from

outreach events and campaign distribution.

2) Submission of a final project report summarizing activities, estimated reach,

lessons learned, and recommendations for future campaign expansion.

5. Project Service Location. The Offeror shall provide project services at a location to be

identified upon contract award. The Offeror shall provide complete service location and

contact information, including physical services address(es), mailing address (if

different), and primary contact information prior to the commencement of services.

6. Site Notification Requirement. The Offeror shall notify the OHA in writing no later than

five (5) business days after becoming aware of any changes to physical service site

locations. Notification is required to facilitate contract amendments and ensure timely

communication with beneficiaries. All public-facing communications regarding service

locations must remain consistent with contract terms.

7. Participant Eligibility and Demographic Data Collection. Collect and maintain participant

data to document service delivery and community reach, including:

a. Documentation of newly served participants through registration forms, sign-in sheets,

or attendance logs; and

b. Voluntary, self-reported demographic information, including Native Hawaiian

ancestry where applicable.

RFQ No. SI 2026-018 KE ALA PONO INITIATIVE

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All data collection must comply with privacy and confidentiality requirements outlined in

this Scope.

8. Quality Assurance and Continuity of Services. Maintain a Quality Assurance Plan to

ensure uninterrupted service delivery. In the event of staff illness, emergencies,

vacancies, or other disruptions, the Offeror shall ensure continuity of services without

delay.

a. The Executive Director (or equivalent) shall be responsible for resolving operational

issues and ensuring compliance and quality.

b. If the Executive Director is unavailable, a designated leadership representative (e.g.,

Board President) shall assume responsibility.

9. Contract Compliance Reviews. Cooperate with OHA compliance monitoring activities,

including providing access to records and participation in site visits. Review may include,

but are not limited to, the following:

a. Program and participant documentation;

b. Eligibility and demographic records;

c. Registration, intake, and evaluation materials; and

d. Financial documentation (e.g., invoices, receipts, payroll records, time sheets,

contracts).

10. Reporting Requirements. The OHA Contract Administrator will monitor performance

and evaluate project effectiveness. Offerors shall describe their ability to meet the

following reporting requirements:

a. Quarterly Reports

The selected Offeror will be required to submit:

1) Performance Progress Reports

2) Invoices

3) An Assurance of Benefit to Native Hawaiians statement

General Requirements

A. Prior to submitting a quote through HIePRO, the Offeror must be registered in HIePRO in

order to respond to a solicitation. Please register by going to SPO’s website:

https://hiepro.ehawaii.gov/vendor.html.

RFQ No. SI 2026-018 KE ALA PONO INITIATIVE

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B. All local, national or international Offerors must be compliant with the State of Hawaiʻi in

order to be awarded. If you are not compliant, please register by going to Hawaii

Compliance Express’ (hereinafter “HCE”) website:

http://vendors.ehawaii.gov/hce/splash/welcome.html

C. The Offeror must complete the W-9 form (https://www.irs.gov/pub/irs-pdf/fw9.pdf) upon

notification of award.

D. The Offeror must submit a current copy of a Certificate of Liability Insurance upon

notification of award and shall, at its own costs and expense, at all times during the term

of the Contract, maintain insurance coverage with the minimum limits as follows:

Coverage

Commercial General Liability

(including personal injury, death,

and property damage)

Limits

$2,000,000 per occurrence; $2,000,000 general

aggregate per policy year; $2,000,000 products

and completed operations aggregate limit per

policy year.

Personal and Advertising

Injury

Umbrella Liability

$1,000,000 each occurrence.

$2,000,000 aggregate.

Automobile Insurance covering all

owned, non-owned, and hired

automobiles

Bodily injury liability limits of $1,000,000 each

person and $1,000,000 per accident; property

damage liability limits of $1,000,000 per

accident. Or $2,000,000 combined single limit.

Workers Compensation as

required by laws of the State of

Hawaiʻi

Insurance to include Employer’s Liability. Such

coverage shall apply to all employees of the

Offeror and (in case any sub-contractor fails to

provide adequate similar protection for all its

employees) to all employees of sub-contractors.

Professional Liability (Errors and

Omissions)

$1,000,000 per claim

$2,000,000 annual aggregate

1. The State of Hawai‘i, the OHA, its elected and appointed officials, employees, and

volunteers shall be named added as additional insured with respect to occurrences

during or in connection with the performance of this Contract. Before the effective

date of this Contract, the Offeror agrees to provide the OHA with certificate(s) of

insurance necessary to satisfy the OHA that the insurance provision of this Contract

have been complied with and to keep such certificate(s) on deposit with the OHA

during the entire term of this Contract. The minimum insurance required shall be in

full compliance with the Hawaiʻi Insurance Code throughout the entire term of the

RFQ No. SI 2026-018 KE ALA PONO INITIATIVE

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services

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