Project Information

Bid Title

Debt Collection Services

Issuing Agency

Cosumnes Community Services District

Location

California

Published Date

May 14, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

FD-27-001

Original Source

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Project Description

Bid Number:	FD-27-001
Bid Title:	Debt Collection Services
Category:	Professional & Consulting Services
Status:	Open

Description: Cosumnes Community Services District is soliciting proposals from qualified vendors to provide contracted debt collection services for ambulance transport, fire prevention, and related services delivered by the Cosumnes Fire Department. Please see the Debt Collection RFP documents for more information. Questions are due to the RFP Coordinator by May 28, 2026, 4:00 pm (PST). Publication Date/Time: 5/14/2026 12:00 AM Closing Date/Time: 6/11/2026 12:00 PM Contact Person: Timory Moritz, Management Analyst Related Documents: 2026 Request for Proposals Debt Collections (PDF)

Attachment Preview

COSUMNES COMMUNITY SERVICES DISTRICT

REQUEST FOR PROPOSALS (RFP)

FOR

Debt Collection Services

(FD-27-001)

Release Date: May 14, 2026

Proposal Deadline: June 11, 2026, by 12:00 pm (PST)

Proposals must be received via email at the email address below by the deadline.

Timory Moritz, Management Analyst

Email: TimoryMoritz@CosumnesCSD.gov

Phone: 916-405-7122

Cosumnes Community Services District

8820 Elk Grove Blvd.

Elk Grove, CA 95624

PLEASE READ: Ukraine/Russia-Related Sanctions Compliance. Consultant/Contractor is aware of

the requirements of California Executive Order N-6-22 (“Ukraine/Russia-Related Sanctions), which

obligates consultants/contractors to comply with existing economic sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state

law. The Services may be subject to compliance monitoring by the District. It shall be the

consultant’s/contractor’s sole responsibility to comply with all applicable economic sanctions.

Cosumnes Community Services District

FD-27-001 Debt Collections Services

SECTION 1 - PURPOSE

The Cosumnes Community Services District (“District”) is soliciting proposals from qualified vendors to

provide contracted debt collection services for ambulance transport, fire prevention, and related

services delivered by the Cosumnes Fire Department. The selected proposer must demonstrate

established experience in delivering debt collection services in compliance with federal, state, and local

regulations.

SECTION 2 - DISTRICT PROFILE

The District is located in California’s Central Valley, within the southern part of Sacramento County,

approximately four miles south of the Sacramento City limits. The District is the largest community

services district in California, encompassing 157 square miles and serving an estimated population of

210,000 residents.

The District serves as a regional agency providing fire protection services to the cities of Elk Grove and

Galt, as well as to unincorporated areas in southern Sacramento County. Additionally, the District

provides parks and recreation services exclusively to the Elk Grove community.

The District is committed to improving the quality of life for residents, businesses, visitors, and

employees in the diverse community by protecting lives, property, and the environment through superior

fire suppression, emergency medical services, fire prevention, and special operations response; and

by providing well-maintained parks and recreational opportunities that support health, wellness, and

social interactions.

The District is comprised of four main departments:

 Office of the General Manager

 Finance and Information Technology Department

 Parks & Recreation Department

 Fire Department

Fire Department

The Fire Department saves lives and protects the community through prevention, preparedness, and

timely, courteous, and effective emergency response. Both Emergency Medical Services (EMS) and

Fire Prevention are significant revenue sources for the District.

Table 1 – Emergency Medical Services (EMS)

Calendar Year 2024 and 2025

Total Billable Calls by Type

Advanced Life Support (ALS)

Basic Life Support (BLS)

First Responder

Assessed/Treated, Non-Transport

Total Collection Account Placement (Cumulative)

Number of Accounts Listed

Amount Listed

2024

2025

7,258

5,190

2,005

2,672

7,305

5,216

2,124

2,759

4,313

$2,569,512.18

1

Cosumnes Community Services District

FD-27-001 Debt Collections Services

Table 2 – Fire Prevention

Calendar Year 2024 and 2025 (Cumulative)

Total Collection Account Placement by Service Type

State Mandated Inspections

183 for $109,000/year

Operational Permit Inspections

206 for $100,000/year

* Percentage % of invoices that exceed 90 days prior to payment

6% *

16% *

SECTION 3 - SCOPE OF SERVICE

The District is requesting proposals from qualified vendors for collection services for ambulance

transport, fire prevention, and any other outstanding debts owed to the District. The submitting vendor

(“Proposer”) must ensure that the product submitted meets or exceeds the minimum requirements

detailed in Exhibit A - Scope of Service.

Award of Contract

The District will award the contract to the Proposer, or Proposers, that is most advantageous to the

District. The Board of Directors of the Cosumnes Community Services District reserves the right to

reject any or all Proposals and to waive any informality in any Proposal. The District reserves the right

to choose one or more vendors for the services.

SECTION 4 - RFP OVERVIEW

RFP Timeline

The District will endeavor to administer the RFP process in accordance with the terms and dates

outlined below (Table 3); however, the District reserves the right to modify the terms, activities, timeline,

or any other aspect of the process at any time as it deems necessary.

Table 3 - RFP Schedule of Events

EVENT

DATE/TIME

RFP Posted

May 14, 2026

Deadline for Questions

May 28, 2026, 4:00 pm (PST)

Answers to Questions Posted Online

June 5, 2026, 4:00 pm (PST)

Deadline for Submission

June 11, 2026, 12:00 pm (PST)

Demonstrations/ Interviews (if needed)

July 15-16, 2026

Contract and Collection Term Start Date

November 4, 2026

The District reserves the right to modify the proposed timeline at any time as it deems necessary.

RFP Coordinator

All communications concerning this RFP must be submitted via email to the RFP Coordinator identified

below. The RFP Coordinator will be the sole point of contact for this RFP.

Timory Moritz, Management Analyst

Email: TimoryMoritz@CosumnesCSD.gov

Phone: 916-405-7122

2

Cosumnes Community Services District

FD-27-001 Debt Collections Services

RFP Amendment and Cancellation

The District retains the exclusive right, at its discretion, to modify this Request for Proposal (RFP) in

writing at any point. Furthermore, the District reserves the right to cancel or reissue the RFP at its sole

discretion. In the event of an amendment, the District will notify all Proposers of the changes and publish

the notice on its official website at www.CosumnesCSD.gov/Bids. Proposers are expected to respond

to the final written RFP, along with any exhibits, attachments, and amendments thereto.

RFP Questions - Directions for Submission

All specific inquiries regarding the Request for Proposal (RFP) should be directed via electronic mail to

the designated RFP Coordinator before the “Deadline for Questions.” Such inquiries must precisely

specify the relevant section of the RFP and include the page number(s) relevant to the question. Both

the submitted questions and the District’s responses will be published on the District’s official website

at www.CosumnesCSD.gov/Bids.

Proposal Submittal

Proposers must submit their proposals no later than the date and time specified in the RFP timeline.

Submissions received after this deadline will not be considered. Incomplete submissions will also be

ineligible for consideration. All submissions must be transmitted electronically to the RFP Coordinator.

Any submission made to the District via email will be acknowledged with a confirmation reply during

regular business hours. The RFP Coordinator will send an email confirming receipt of the submission.

If a Proposer does not receive such confirmation, they must contact the RFP Coordinator prior to the

proposal deadline.

SECTION 5 - PROPOSAL SUBMISSION REQUIREMENTS

The following guidelines are provided for standardizing the preparation of RFP submissions. The intent

is to assist Proposers in the preparation of their submissions and to assist the District in simplifying the

review process by providing standards for comparison of submissions.

Submissions in response to this RFP must include a complete response to the requirements in this

section in the order presented. Submissions should be a straightforward delineation of the Proposer’s

capability to satisfy the intent and requirements of this RFP and should not contain redundancies or

conflicting statements.

Proposal Submission Format and Content

Proposals should be prepared on standard 8 ½" x 11" paper. All pages should be numbered. Failure to

follow this specified format, to label the responses correctly, or to address all subsections may, at the

District’s sole discretion, result in rejection of the submission.

Proposals must contain the following information in the order listed:

1. Introductory Letter

The introductory letter should be addressed to:

Timory Moritz, Management Analyst

Cosumnes CSD

8820 Elk Grove Blvd.

Elk Grove, CA 95624

3

Cosumnes Community Services District

FD-27-001 Debt Collections Services

The letter must include the following:

a. Proposer’s legal name and corporate structure.

b. Proposer’s primary contact information, including name, address, phone, website, and email.

c. Identification of use of subcontractors and scope of work to be performed by subcontractors.

d. Identification of any pending litigation against the Proposer.

e. Disclosure of any bankruptcy or insolvency proceedings in the last ten (10) years.

f. Statement indicating the proposal will remain valid for at least 120 days.

g. Signature of a company officer who is authorized to bind the Proposer to the provisions of this

RFP and any contract awarded pursuant to it.

2. Executive Summary

This section of the submission should provide a concise synopsis of the Proposer’s qualifications

and credentials to deliver the services sought under the RFP. In addition, this section should explain

how the proposed solution will differentiate itself from other vendor solutions and why the District

should select it. This may include a list of unique features that give the Proposer a competitive edge.

This section should not exceed two (2) pages.

3. Qualifications and Experience

In this section, the Proposer should identify the vendor/company and the personnel responsible for

providing services, including their qualifications and experience. List types and locations of similar

work performed by the Proposer in the last five (5) years that best characterize the quality and past

performance.

4. Work Plan and Services

This section should provide a detailed work plan for the services listed in Section 3 – Scope of Work

of this RFP. This should include an overview of the Proposer's qualifications to perform each

component as detailed in Exhibit A - Scope of Service.

5. References

Include a minimum of three (3) references for comparable public agencies receiving similar services

from the Proposer. References may be contacted during the review and selection process. For each

reference, the Proposer must provide the following:

a. Name and contact information (i.e., name, title, agency, address, phone, and email)

b. Brief description of the work provided

6. Commitment to Diversity, Equity, and Inclusion

The District is committed to ensuring that diversity, equity, and inclusion are integral parts of day-

to-day management, work, and service delivery. The District’s Board approved the Equity statement,

which is within District Policy “Commitment to Diversity, Equity, and Inclusion.” Proposers should

review the statement available at www.cosumnescsd.gov/DEI. Proposers should detail how they

ensure their commitment to and detail their culture of diversity, equity, and inclusion, which guides

their principles across their culture and operations. In this section, the Proposer must state and

provide a detailed narrative of any diversity, equity, and inclusion programs offered by their

organization.

4

Commodity Codes

• NAICS 561440Collection Agencies

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