Project Information

Bid Title

26B-2472 - WINNEBAGO COUNTY JUVENILE DETENTION CENTER FENCE AND BRICK WALL FOR GENERATOR ENCLOSURE 26B-2472 - ADDENDUM 1

Issuing Agency

Winnebago County

Location

Illinois

Published Date

May 6, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26B-2472 - WINNEBAGO COUNTY JUVENILE DETENTION CENTER FENCE AND BRICK WALL FOR GENERATOR ENCLOSURE

• 26B-2472 - ADDENDUM ONE

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Winnebago County - Purchasing Department

404 Elm Street Room 202

Rockford, Illinois 61101

(815)319-4380 Purchasing@purchasing.wincoil.gov

INVITATION TO BID: WINNEBAGO COUNTY JUVENILE DETENTION CENTER

FENCE AND BRICK WALL FOR GENERATOR ENCLOSURE

INVITATION

FOR BID:

ISSUE DATE:

IFB DUE DATE:

NUMBER OF

COPIES:

BOND

REQUIREMENT:

26B-2472

05/06/2026

05/27/2026 AT 10:00 A.M. (CST)

SUBMIT ONE (1) ORIGINAL BID AND ONE (1) COPY

NONE

You are hereby invited to submit your Bid for WINNEBAGO COUNTY JUVENILE DETENTION

CENTER FENCE AND BRICK WALL FOR GENERATOR ENCLOSURE for the County of Winnebago.

The completed original Bid solicitation, and the required number of copies, must be received in

a sealed envelope that has your name and address in the UPPER left corner and the attached Bid

Return Label filled in and attached on the LOWER left corner.

Pre-Bid Meeting – MAY 13 2026 at 10:00 AM

WINNEBAGO COUNTY JUVENILE JUSTICE CENTER

5350 NORTHROCK DRIVE

Rockford, IL 61103

Bids must be delivered by the date and time listed under Schedule of Events to:

Winnebago County Purchasing Department

404 Elm Street - Room 202-Rockford, IL 61101

OVERVIEW OF THE COUNTY OF WINNEBAGO

The County of Winnebago is a unit of local government in the State of Illinois with a current

population of almost 300,000 as estimated by the US Census Bureau, within its 519 square miles.

It is the 7th most populous County in Illinois. The governing body is the County Board, which is

comprised of twenty members. The County has eighteen (18) constructed facilities in various

locations totaling approximately 1,684,230 SF.

BID AWARD CRITERIA

The Base Bid for the Animal Services Additional Floor Drains will be awarded to the lowest

responsive, responsible Bidder/Contractor meeting specifications

CONTRACT ADMINISTRATION

The County of Winnebago will administer the contract. The successful Bidder will be required to

submit invoices on a monthly basis and must document details upon request justifying the billing.

GENERAL REQUIREMENTS

This is an Invitation for Bid. Bids will be opened and read aloud publicly on the Bid Opening Due

Date and Time.

WHERE TO FIND THE SOLICIATION AND ANY ADDENDA

The solicitation and any addenda can be obtained at the County’s official site for all Bids:

https://wincoil.gov/departments/purchasing-department

SUBMISSION DATE AND TIME

No later than 10:00 AM (CST) on May 27, 2026— Bids received after the submittal time will be

rejected. (Refer to Schedule of Events)

CONTACT PERSON: Kathy Clausen, Purchasing Coordinator purchasing@purchasing.wincoil.gov

SCHEDULE OF EVENTS

BID SUMBMITTAL CHECKLIST

1. Submit one (1) Original signed Bid, plus one (1) copy

2. Bid Pricing & Schedule

3. Bid Form

05/06/2026

05/13/2026

IFB Solicitation is made available

Pre-Bid Meeting – MAY 13 2026 at 10:00 AM Winnebago County Juvenile

Justice Center, 5350 Northrock Drive, Rockford, IL 61103

05/15/2026 Questions emailed to purchasing@purchasing.wincoil.gov by 4:00 PM

05/20/2026 Questions answered via Addendum sent and posted on website by 4:00 PM

05/27/2026 IFB submittals due by 10:00 AM

4. Responsible Bidder for Public Works Projects – Provide appropriate certificate

5. Business References Form

6. Bidder’s Subcontractor

Form

7. Bid Exception Form

8. Use of the Bid Return Label

SECTION ONE: GENERAL CONDITIONS

AMERICANS WITH DISABILITIES ACT

The Bidder will comply with all applicable provisions of the Americans with Disabilities Act

(Public Law 101-336, 42 USC 12101-12213) and all applicable Federal Regulations under the Act,

including 28 CFR Parts 35 and 36.

BIDDER RESPONSIBILITIES

The Bidder must be capable, either as a firm or a team, of providing all services as described

under Specifications and/or Scope of Work (Services) and to maintain those capabilities until

notification of the fact that their submitted Bid was unsuccessful. The selected Bidder must

remain capable of providing all services proposed as described under Specifications and/or

Scope of Work/Services and must maintain those capabilities until the agreement is

successfully finished.

CANCELLATION

The County of Winnebago reserves the right to cancel any Contract in whole or in part without

penalty due to failure of the Bidder to comply with terms, conditions and specifications of their

awarded Contract.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION

The Bidder certifies, by submission of this Bid or acceptance of this Contract, that neither it nor

its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or

voluntarily excluded from participation in this transaction by any Federal department or agency.

It further agrees by submitting this Bid that it will include this clause without modification in all

lower tier transactions, solicitations, bids, contracts, and subcontracts. Where the Bidder or any

lower tier participant is unable to certify to this statement, it shall attach an explanation in their

bid response.

Additionally, for all new Bidder’s and Bidder’s to be paid, the Purchasing Department will review

the Federal and State Excluded Parties List System prior to requesting the Bidder be created in

our accounting system.

CHANGES

The County of Winnebago reserves the right to make any desired change in the specifications

after the same shall have been put under contract; but the change so made, with the price to be

added or deducted from the contract price, therefore, shall be agreed upon in advance between

County and the successful Bidder.

The Purchasing Department shall issue to the successful Bidder a written change order to the

original contract; such change orders shall be binding upon both parties thereto and shall in no

way invalidate or make void the terms of the original contract not modified by such change.

CONTRACT NEGOTIATION:

All Bids must be firm for at least 150 calendar days from the Bid Due Date. If for any reason,

a Contract is not executed with the selected Bidder within fourteen days after notice of

recommended award, then the County may recommend the next most responsive and

responsible Bidder. There is no contract until the County’s policies and procedures have

been fulfilled.

COMMENCEMENT OF WORK

The successful Contractor must not commence any billable work prior to the County's execution

of the contract, issuance of a purchase order or until all required documents have been

submitted. Work done prior to these circumstances shall be at the Contractor's risk.

COMPLIANCE WITH LAWS

All services, work and materials that in any manner affect the production, sale, or payment for

the product or service contained herein must comply with all Federal, State, County and

Municipal laws, statutes, regulations, codes, ordinances and executive orders in effect now or

later and whether or not they appear in this document, including those specifically referenced

herein. The successful Bidder must be authorized to do business in the State of Illinois, and must

be able to produce a Certificate of Good Standing with the State of Illinois upon request.

The Bidder must obtain all licenses, certificates and other authorizations required in connection

with the performance of its obligations hereunder, and Bidder must require any and all

Subcontractors to do so. Failure to do so is an event of disqualification and/or default and may

result in the denial of this Bid and/or termination of this Agreement.

In the event Federal or State funds are being used to fund this Contract, additional certifications,

attached as addenda, will be required. Lack of knowledge on the part of the Bidder will in no way

be cause for release of this obligation. If the County becomes aware of violation of any laws on

the part of the Bidder, it reserves the right to reject any Bid, cancel any Contract and pursue any

other legal remedies deemed necessary.

COMPLIANCE WITH ILLINOIS STATE LAW

By submitting a response, Bidder certifies that it has obtained all required authorizations,

certifications, and/or licenses required by law to perform the work described herein and

transact business within the State of Illinois. This may include but is not limited to, in the

case of a foreign business corporation, limited liability company, limited partnership, or

limited liability partnership, authorization from the Illinois Secretary of State to transact

business within the State of Illinois.

COST OF THE BID

Expenses incurred in the preparation of Bids in response to this IFB is the Bidder’s sole

responsibility. There is no expressed or implied obligation by the County to reimburse any

individual or firm for any costs incurred in preparing or submitting Bids, providing additional

information when requested by the County, or for participating in any selection interviews.

DISPUTES

In case of disputes as to whether or not an item or service quoted or delivered meets

specifications, the decision of the Director of Purchasing, or authorized representative, shall be

final and binding to all parties.

ENTIRE AGREEMENT

These Standard Terms and Conditions of the Bid shall apply to any contract or order awarded as

a result of this Bid except where special requirements are stated elsewhere in the Bid; in such

cases the special requirements shall apply. Further, the written contract and/or order with

referenced parts and attachments shall constitute the entire agreement and no other terms and

conditions in any document, acceptance, or acknowledgement shall be effective or binding

unless expressly agreed to in writing by the contracting authority.

DEVIATIONS, EXCEPTIONS OR ALTERNATES

Deviations, exceptions or alternates from terms, conditions, or specifications shall be described

fully, on Bidder’s letterhead, signed, and attached to the Invitation for Bid. In the absence of

such statement, the Bid shall be accepted as in strict compliance with all terms, conditions, and

specifications and the Bidder shall be held liable. Bidders are cautioned to avoid making

deviations and exceptions to the specifications, which may result in rejection of their Bid. If

deviations, exceptions or alternates are submitted, it is the County Director of Purchasing’s sole

and final decision whether specifications have been met and will be considered for award.

DISQUALIFICATION OF BIDDERS

Any one or more of the following causes may be considered sufficient for the disqualification

of a Bidder and the rejection of the Bid:

1. Evidence of collusion among Bidders.

2. Lack of competency as revealed by financial, experience, or equipment

3. Lack of responsibility as shown by past work.

4. Uncompleted work under other contracts which, in the judgment of the

County, might hinder or prevent the prompt completion of additional work, if

awarded.

FREEDOM OF INFORMATION

Any responses and supporting documents submitted in response to a Bid will be subject to

disclosure under the Illinois Freedom of Information Act. The County will assume that all

information provided in a Bid is open to inspection or copying by the public unless clearly marked

with the appropriate exception that applies under the Freedom of Information Act.

Additionally, if providing documents that you believe fall under an exception to the Freedom of

Information Act, please submit both an un-redacted copy along with a redacted copy which has

all portions redacted that you deem to fall under a Freedom of Information Act exception.

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

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