Project Information

Bid Title

Janitorial Services for City Facilities Addendum No. 1

Issuing Agency

City of Ojai

Location

California

Published Date

Apr 3, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

1. Janitorial Services for City Facilities

Notice Inviting Bids for Janitorial Services

Addendum No. 1 to Janitorial Services Bid

Attachment Preview

ADDENDUM NO. 1

CITY OF OJAI

CITYWIDE JANITORIAL SERVICES

Addendum No. 1

April 3, 2026

THIS ADDENDUM HAS BEEN PREPARED TO CLARIFY, MODIFY, DELETE, OR ADD TO THE

SPECIFICATIONS FOR THE ABOVE REFERENCED PROJECT. THE ITEMS LISTED HEREIN

SUPERSEDE DESCRIPTIONS PRIOR TO THE DATE LISTED ABOVE. ALL CONDITIONS

NOT SPECIFICALLY REFERENCED HERE SHALL REMAIN THE SAME.

The bid date and time remains the same: Bids are due to the City on Thursday, April 9,

2026 at 2:00 P.M.

Attached please find one (1) copy of Addendum No. 1. Upon receipt, sign one copy of this

addendum and return it with your bid.

This addendum includes the following:

REVISIONS TO SCOPE OF WORK AND SPECIFICATIONS AND BID

SCHEDULE

Scope of Work and Specifications

Specifications for Facilities (B)

Description has now been changed from “Deep Cleaning of all City Facilities” to “City Facilities

Biannual Deep Cleaning (Carpet Cleaning and Floor Waxing) (twice a year)”

Biannual Services:

a. Carpet Cleaning

b. Dusting (remove)

c. Hard surfaced floors refinished/waxed

BID Schedule

Remove schedule D.

Upon additional review, Schedule D, “City Facilities Biannual Deep Cleaning,” is not needed, as

Schedule C, “City Facilities Biannual Deep Cleaning (Carpet Cleaning and Floor Waxing),”

already has the necessary scope of work required for this service. New schedule will be A-F as

opposed to A-G. See attachments for their updates.

ATTACHMENTS:

A. Scope of Work and Specifications

B. BID Schedule

See next page for signatures

1 of 2

APPROVED AS TO FORM AND CONTENT:

Addendum No. 1

April 3, 2026

Date: _4_/_3_/2_0_2_6__________

______________________________

Lindy Palmer

Public Works Director

RECEIPT ACKNOWLEDGEMENT

Receipt of Addendum No. 1, Citywide Janitorial Services is hereby acknowledged.

Date: _________________

_____________________________

Bidder’s Signature

_____________________________

Company Name

2 of 2

City of Ojai – NIB for Janitorial Services

SCOPE OF WORK AND SPECIFICATIONS

The City is requesting proposals to provide janitorial services at the following locations:

City Facilities Include:

Building

City Hall

Oak Tree House (Finance Department)

Kent Hall

Public Works Administrative Building

Public Works Crew Building

Public Works Plan Room

Parks and Recreation (Boyd Center)

Parks and Recreation (Martin Gym)

Address

401 S Ventura St.

111 W Santa Ana St.

111 W Santa Ana St.

408 S Signal St.

408 S Signal St.

408 S Signal St.

510 Park Rd.

510 Park Rd.

Park Restrooms Include:

Building

Libbey Park (Upper and Lower Restrooms)

Sarzotti Park (Upper and Lower Restrooms)

Ojai Skate Park

Arcade Plaza

Address

210 S Signal St.

210 S Signal St.

450 E Ojai Ave.

212 E Matilija St.

Specifications for City Facilities

A. City facilities shall be serviced weekly (once per week) on Friday after business hours.

Once per week custodial services shall include:

a. vacuuming/mopping of all floor areas in each building,

b. dusting, spider web cleaning of offices, foyers, hallways, and conference rooms,

c. cleaning and sanitizing kitchen areas/breakrooms and kitchen appliances,

d. cleaning and sanitizing restrooms, replenishing paper towels, toilet paper, seat

covers and soap when necessary

e. and disposing all trash and recyclables.

f. Exception: The Recreation Department, the Boyd Center and Martin’s

Gymnasium, will be serviced twice a week. Once a week service will also be

requested for reference during slower months.

B. City facilities Biannual Deep Cleaning (Carpet and Flooring Waxing) (twice per year).

Biannual service shall include:

a. Carpet cleaning

b. Hard surfaced floors refinished/waxed

C. Annual window cleaning (interior and exterior) shall be serviced annually (once per

year).

City of Ojai – NIB for Janitorial Services

D. Once per month cleaning of Public Works Plan Room shall include:

a. Dusting

b. Vacuuming

c. Emptying of trash bins

d. Sanitization of table and chairs

E. Quarterly cleaning of fridge interior in Finance Building and Public Works Crew Building

Specifications for Park Restrooms

A. All Park and Arcade Plaza restrooms shall be opened/unlocked and serviced by 7 AM, 7

days a week, 365 days a year, including Holidays. Opening priority: (1) Skate Park, (2)

Libbey Park (Upper and Lower), (3) Arcade Plaza, and (4) Sarzotti Park (Upper and

Lower).

Weekly (7 days a week) custodial services shall include:

a. Clean toilets, sinks, dispensers, mirrors, and spider webs

b. Sanitize doors and doorknobs

c. Sweep/Mop: Deep scrub/clean around urinals and toilets, mop floors. Thorough

monthly scrubbing using bleach and rinsing off. City may coordinate this before

special events.

d. Empty Trash into designated City dumpster(s) at each site

e. Wipe down stall doors and walls

f. Dust as necessary

g. Replenish toilet paper, seat covers, paper towels, and soap (materials provided by

the City)

h. Waterless Urinals: change cartridge as needed (materials provided by the City)

i. Unplug toilets as necessary- remove clog and plunge to free drainage/flushing

j. Skate Park only: hose down 10’ x 10’ entry area

k. Remove graffiti as necessary

i. Areas with graffiti in excess of 3’x 5’ will be removed by City but contractor

must notify City immediately to assure prompt removal.

l. Dust Intake/Exhaust Vents

m. Add water to floor drains

Additional Cleaning: Contractor shall provide hourly custodial services as requested by City for

miscellaneous cleaning, including but not limited to vandalism of park restrooms between regular

cleanings. Contractor shall also provide a quote for emergency hazardous waste services. For

bidding purposes, the bid form assumes 40 hours. City will provide a minimum 72-hour notice for

miscellaneous cleaning.

City of Ojai – NIB for Janitorial Services

BID SCHEDULE

The undersigned declares that he/she has carefully examined the Scope of Work, and hereby agrees to

provide the following: To furnish all labor, materials, equipment, transportation, and services and to do all

the work required for the janitorial services and in strict conformity with the Scope of Work at the following

total lump sum price (final price to include all taxes and fees).

BID Schedule A: City Facilities Weekly Service

Building

City Hall

Service

Frequency

Once per week

Price Per

Month

Annual Cost

Oak Tree House (Finance Department) Once per week

Kent Hall

Once per week

Public Works Administrative Building

Once per week

Public Works Crew Building

Once per week

Libbey Bowl

Once per week

Parks and Recreation (Boyd Center)

Twice per week

Parks and Recreation (Martin Gym)

Twice per week

Annual Total for Bid Schedule A

Written Annual Amount in Words:

BID Schedule B: Parks Restrooms Daily Service

Building

Libbey Park (Upper and Lower

Restrooms)

Sarzotti Park (Upper and Lower

Restrooms)

Ojai Skate Park

Frequency

Price Per

Month

365 days a year

365 days a year

365 days a year

Annual Cost

Arcade Plaza

365 days a year

Annual Total for Bid Schedule B

Commodity Codes

• NAICS 561720Janitorial Services

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