Project Information

Bid Title

Adult Daycare and Alzheimer's Day Care

Issuing Agency

Lake County

Location

California

Published Date

Apr 20, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

261743

Original Source

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Bid Documents

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Project Description

Bid Number:	261743
Bid Title:	Adult Daycare and Alzheimer's Day Care
Category:	County General
Status:	Open
Bid Recipient:	Jamie Holt AAA Program Coordinator

Description: Each adult day center must provide comprehensive services appropriate for Alzheimer's and/or Alzheimer's type clients. Services provided minimally must include but not be limited to: • Exercise • Nutrition • Health monitoring (blood pressure screening, elimination patterns, etc.) • The availability of licensed nursing supervision (appropriate care plan, assistance with medications, general nursing care), • Active and passive recreation • Grooming • Hygiene • Transportation • Activities designed to maximize the individual's cognitive and functional ability. In addition, centers will be expected to provide caregiver support in the form of maintaining a regular link with a caregiver support group, family counseling, and/or training for family members or other caregivers. Area Agency on Aging of Lake and Mendocino Counties PSA 26, invites qualified providers to submit proposals to operate a licensed Adult Daycare Program or Alzheimer’s Day Program serving older adults and individuals with disabilities. The program will offer safe, engaging activities, personal care, health monitoring, and nutritious meals to enhance quality of life and support caregivers. Letter of Intent (LOI): A letter of intent is required of all vendors who intend on submitting a bid in response to this RFP. The letter of intent is due to PSA26 AAA by April 20,2026. If a letter of intent is not submitted by the required deadline the bid/proposal will not be accepted. Submission Requirements: One (1) paper copy and one (1) electronic copy of the proposal will be received by the Area Agency on Aging of Lake and Mendocino Counties (PSA26 AAA), 16170 Main St Unit F, Lower Lake, Ca 95457, For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 4/10/2026 8:00 AM Closing Date/Time: 5/11/2026 3:00 PM Submittal Information: AAA of Lake and Mendocino Counties PSA 26, invites qualified providers to submit proposals Bid Opening Information: The letter of intent is due to Pre-bid Meeting: May 4, 2026 at 2:00pm Contact Person: AAA@LakeCountyca.gov Business Hours: M-F 8:00am-5:00pm Qualifications: CDPH Adult Day Care/Adult Day Health Programs Licensed Facility Special Requirements: The required match is 10 percent cash or in-kind contribution. Minimum matching requirements are calculated on net costs, which are total cost less program income, non-matching contributions, and State funds. The maximum allowable administrative costs to be funded shall not exceed 20 percent of the federal and state funds budgeted for personnel. Miscellaneous: Adult Daycare Registered. Unduplicated client counts by characteristic, service units, and ADLs/IADLs. Unit of Measure: 1 Hour Alzheimer’s Day Care Non-registered. Estimated unduplicated client count and service units. Day of attendance (four hours minimum) at a licensed Adult Day Care or Adult Day Health Care Center that provides Alzheimer’s or dementia services. Unit of Measure: 1 Day (four hours minimum) Related Documents: RFP_261743- OAA_Adult Alzheimers DayCare-FINAL

Attachment Preview

REQUEST FOR PROPOSALS

FOR

SENIOR SERVICES PROGRAMS

RFP PSA26 -261743

Older Americans Act

Support Services – Title III-B

Rachael Dillman Parsons, Director Date of Release: April 8, 2026

Area Agency on Aging of Lake and Mendocino Counties – PSA 26

SECTION A – OVERVIEW: PSA26 AAA REQUEST FOR PROPOSALS (RFP)

FY2026-2027

The Older Americans Act (OAA) was enacted by Congress in 1965. This Act, and its

subsequent amendments, has the goal of maintaining or improving the physical, social and

psychological well-being of persons aged sixty and older. This goal is partially carried out by

the allocation of Title III-B funds for Supportive Services. These Federal funds are allocated to

states and, subsequently, to local Planning and Service Areas (PSA) who in turn may award

contracts for service delivery to community organizations. These Federal funds are allocated to

states and, subsequently, to local Planning and Service Areas (PSA) who in turn may award

contracts for service delivery to community organizations.

The Area Agency on Aging is the designated agency for planning and service area 26

(PSA26), Lake and Mendocino Counties. The mission of PSA26 AAA is to:

• Provide leadership and advocacy in addressing issues that relate to older residents

of Lake and Mendocino Counties;

• Develop community-based systems of care that provide services which support

independence and dignity;

• Protect the quality of life and prevent abuse of older persons and persons with

functional impairments; and

• Promote citizen involvement and participation.

PSA26 AAA is seeking proposals from interested and qualified organizations and firms to

administer Senior Services Programs throughout the Counties of Lake and Mendocino

beginning July 1, 2026. Proposals are being solicited for Title III-B (Supportive Services)

Alzheimer’s or Adult Daycare Programs. PSA26 AAA may, but is not obligated to, extend

contract(s) for up to three additional one-year periods contingent on the availability of funds

and Contractor performance.

Anticipated funding for the Title III-B Supportive Services programs included in this Request for

Proposal for Fiscal Year 2026-2027 will be based on the PSA26 AAA allocation from the

California Department of Aging. The number of contracts and amounts awarded will be

determined by the quality of the applications received.

Below are the minimum service categories for which PSA26 AAA is seeking proposals.

Applicants are encouraged to include in proposals the provision of as many services as they

are qualified and capable to provide. For Title III-B, Supportive Services, the list includes

services that PSA26 AAA has determined to be priority services based on the assessed needs

of the PSA.

It is the goal of PSA26 AAA to maintain or exceed the current level of services. The table

below summarizes PSA26 AAA’s service unit goals for fiscal year 2026-2027 as provided in

the Area Plan.

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AAA Service Categories

Service Unit

Service Unit Goals 26/27

Support Services (Title III-B)

Alzheimer’s Day Care Services

1 Day

144

Adult Day Program

1 hour

300

The California Department of Aging (CDA) Service Categories and Data Dictionary contains a

complete list of all Service Categories, Unit Measures and definitions of eligible activities.

Proposers are encouraged to refer to this Dictionary when developing proposals.

CDA Service Categories and Data Dictionary

Applicants can also find additional information about Senior Services Programs:

https://www.aging.ca.gov/Programs_and_Services/

Eligible Applicants: The applicant organization must be a 501(c) (3) non-profit corporation or

government agency.

Other for-profit agencies or business can apply as well. All potential contracts with for-profit

businesses must be approved by the State of California Department of Aging.

Individual providers (sole proprietors) will only be considered for the Legal Assistance, Disease

Prevention & Health Promotion, and Dietician Services contracts.

Applicants are expected to possess a minimum of two years’ experience in the services for

which they apply for under the RFP.

Letter of Intent: A letter of intent is required of all vendors who intend on submitting a bid in

response to this RFP. The letter of intent is due to PSA26 AAA by April 20, 2026. If a letter of

intent is not submitted by the required deadline the bid/proposal will not be accepted.

Vendor’s Conference: On May 4, 2026 starting at 2:00 pm, a conference will be held to

discuss vendors’ questions pertaining to this Request for Proposal. The conference will be held

virtually through Teams. All questions pertaining to the RFP will be addressed at this time. No

questions will be answered on a one-on-one basis before or after the conference.

Notify the PSA26 AAA by April 27, 2026 at (707) 995-4652 if you will be attending. Those

vendors who are unable to attend the conference in person may email any questions they

have to aaa@lakecountyca.gov and questions will be read into the minutes. Any and all

questions must be emailed by 3:00pm April 27, 2026 in order to be considered. No changes

and/or additions will be made to the Request for Proposal within forty (40) hours of its closing

date.

Please note that staff tried to put in as much information regarding what is required of our

providers in this document. The proposals we receive will be incorporated into the final

contracts, however, staff may request that proposals be modified or revised to ensure

coverage of program requirements.

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Any provider not currently under contract with PSA26 AAA, and any current contractor with

new management staff, should attend the Vendor’s conference to get as much information as

possible.

Proposal Deadline: Completed proposal packages must be received at the PSA26 AAA office

at 16170 Main Street Unit F, Lower Lake, CA 95457 by the deadline of May 11, 2026 no later

than 3:00pm. If you mail the proposal packages please use our mailing address, PO Box 9000

Lower Lake, CA 95457. Please note that all costs incurred in the preparation of the proposal

for this RFP are the responsibility of the applicant and are not subject to reimbursement by the

PSA26 AAA.

Submission Requirements: One (1) paper copies and one electronic copy of the proposal

will be received by the Area Agency on Aging of Lake and Mendocino Counties (PSA26 AAA),

16170 Main Street Unit F, Lower Lake, Ca 95457, aaa@lakecountyca.gov.

Response to this RFP must be in the form of an application package. Section J

(Application Instructions and Forms) provides complete guidelines.

The package containing the original and copies must be sealed and marked with Applicant’s

name and ‘CONFIDENTIAL – SENIOR SERVICES PROGRAMS’. Include RFP # on each

RFP package and on the outside of the envelope, the RFP # is 261743.

Agency Contact: For questions or more information about the RFP and/or application

process, contact Jamie Holt , Program Coordinator at (707) 995-4298 or by email at

Jamie.Holt@lakecountyca.gov , or Virginia Peeke, Staff Services Analyst at (707) 995-4652, or

by email at virginia.peeke@lakecountyca.gov.

Funding Cycle: The initial contract period for Title IIIB Supportive Services programs will be

July 1, 2026 through June 30, 2027. It is the general intent of the PSA26 AAA to continue

contracts for an additional three years, for a total of four fiscal years. Annual renewals are

contingent upon emerging needs, the availability of funds, and satisfactory performance by the

contractor. Annual renewals are not guaranteed - they are at the discretion of the PSA26 AAA

and are subject to the availability of federal, state and local funding. Renewing contractors will

be required to submit a renewal application and budget and to execute a contract or contract

amendment for each fiscal year beyond FY 26-27.

Standard Contract Terms & Conditions: The current contract language, which identifies

requirements for contractors, is provided in Appendix A of this document. The contract

language is reviewed and updated every year as necessary.

Support Documentation: Applicants may access information on program regulations,

guidelines, and PSA26 AAA Policies and Procedures through review of the following

documents using the AAA contractor support website at: Contractor Support | Lake County,

CA (lakecountyca.gov) • California Code of Regulations, Title 22, Division 1.8 • Office of

Management and Budget Circulars A-110, 122 and 133 • Older Californians Act • Older

Americans Act • California Retail Food Code • Area Plan • AAA Policies and Procedures

4

Required Applicant Match: Applicants must provide an in-kind and/or cash match for the

funding received from the PSA26 AAA. Eligible sources that qualify for a cash match include

contributions from local governments, foundation grants, fundraising proceeds, and

contributions from corporations, clubs or individuals. The cash match cannot include federal

dollars. In-kind matching sources include volunteer time and services, donated equipment or

facilities and other similar donated goods and services.

The required minimum match for each program is as follows:

• Title III B (Support Services): A minimum of ten (10) percent of the grant award.

Contributions: PSA26 AAA-funded program services are to be delivered to older adults (age

60 and over) at no charge. However, voluntary contributions are gladly accepted in order to

assist in providing senior services. Contractor shall ensure that contributions are optional by

posting signs where appropriate. The Contractor shall not in any way employ tactics that could

be viewed as coercive, embarrassing, and/or obligatory. The PSA26 AAA may provide

guidance to contractors on the appropriate language to use when requesting contributions.

Availability of Funds: The amount and availability of funds for these grants are contingent

upon receipt of federal funds and may be subject to revision. The amount of grant funds

awarded to a contractor may be renegotiated to reflect any funding additions or reductions that

the PSA26 AAA might receive for any fiscal year of the grant cycle.

Acknowledgment of PSA26 funding: Contractors will be required to identify the PSA26 AAA

as a funder in printed materials (i.e., brochures and reports) in a visible location (i.e., front or

back cover), on their websites, and other promotional and informational materials. Contractors

are also required to acknowledge the PSA26 AAA in any news release written about the

program receiving PSA26 AAA funding.

Current Contractors of the PSA26: A Contractor currently operating with one or more other

grants in FY 2026-2027 is eligible to apply for any services being solicited in this RFP provided

that at the time of application the contractor is (1) in good standing with the PSA26 AAA and is

(2) free of any sanctions. The contractor must be current with all reports and insurance

certifications. If the contractor has been a recipient of a Corrective Action Plan (CAP) during

the past twelve months, the contractor must have satisfied all requirements in the CAP.

Former Contractors of the PSA26: Review of proposals may consider the applicant’s history

as a contractor with the PSA26 AAA including, but not limited to, performance, service

delivery, administrative capacity, and compliance with contract, fiscal and reporting

requirements.

New Contractors: The PSA26 AAA welcomes proposals from new contractors and will

provide assistance with meeting program-related administrative activities.

Targeting Priorities and Outreach: All PSA26 AAA contractors must target specific

segments of the population and may be required to prioritize the delivery of services. Please

refer to Section D on Targeting Priorities that are applicable to all contractors. Additional

program-specific targeting priorities will be identified in the applicable program description.

5

Commodity Codes

• NAICS 624120Services for the Elderly and Persons with Disabilities

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