Project Information

Bid Title

IFB AD26010 Janitorial Services - Golf

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Mar 27, 2026

Closing Date

Apr 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB AD26010

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB AD26010
Bid Title:	IFB AD26010 Janitorial Services - Golf
Category:	Procurement
Status:	Open

Description: Electronic bids are due by April 21, 2026 no later than 2:00 PM (Dayton Local Time). Publication Date/Time: 3/27/2026 4:25 PM Closing Date/Time: 4/21/2026 2:00 PM Related Documents: IFB AD26010 Janitorial Services - Golf

Attachment Preview

AD # 03/27 & 03/31

C I T Y O F D A Y T O N, O H I O

Purchasing Division

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

Janitorial Services - Golf

INVITATION FOR BID

IFB No. AD26010

For Further Information Contact:

Austin Dickison

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4035

Date: March 27, 2025

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 2:00 P.M. local (Dayton OH) time on April 21, 2025

User Agency: Recreation

Your bid is requested for the following:

To establish a firm Price Agreement for Janitorial Services - Golf with firm pricing period of May 1, 2026 through April 30, 2027 with a

possible option to renew, at the City of Dayton’s discretion, firm pricing for three (3) additional 12-month periods from May 1, 2027

through April 30, 2029.

Voluntary Site Visit: Will be held at 10:00 A.M. local (Dayton, OH) time on April 7, 2026 beginning at the City of Dayton Division of Recreation

Community Golf Club located at 2917 Berkley St, Dayton, Ohio 45409.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete

and submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Order or

contract can be awarded with your company.

Questions: Please submit any and all questions in writing to Austin Dickison at Austin.Dickison@daytonohio.gov no later than 11:00

AM on April 8, 2026. Answers will be posted by end of business on April 13, 2026.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on our

bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment of

proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote, advise

to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council,

371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order

or contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

I.F.B. No. AD26010

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including

inside delivery.

JANITORIAL SERVICES - GOLF

The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price Agreement(s) in effect –

please bid accordingly. Do you accept Master Charge Cards? ______________

➢ Price to remain firm the period of May 1, 2026 through February 28, 2027

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from April 1, 2027,

through February 29, 2028) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is

____%. Any provided request shall be accompanied by supporting documentation that clearly indicates the detailed justification of the

requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from April 1, 2028,

through February 28, 2029) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is

____%. Any provided request shall be accompanied by supporting documentation that clearly indicates the detailed justification of the

requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from April 1, 2029

through February 28, 2030) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this option is

____%. Any provided request shall be accompanied by supporting documentation that clearly indicates the detailed justification of the

requested increase.

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete and submit

your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Order or contract can be awarded with

your company.

Bidder shall provide product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below with your company’s

bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General Ordinances

Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

___________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

I.F.B. No. AD26010

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including

inside delivery.

DESCRIPTION

Janitorial Services

1.

Cleaning Services - REGULAR GOLF SEASON - March through October

Location: Community Golf Club

Time: (See Attached Specifications)

$ _____________/month

2.

Cleaning Services - OFF SEASON - January through February, November and December

Location(s): Community Golf Club

Time: (See Attached Specifications)

$______________/month

Total Monthly Fee for Division of Golf (See attached Specifications)

$______________/month

3.

On - Call Services - as needed

$___________/hour

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

I.F.B. No. AD26010

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including

inside delivery.

DESCRIPTION

BID DOCUMENT

All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City’s email size can

only accept 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total).

Should the bid document be larger than this size your company will have to submit bid in several email documents.

Should the bid be submitted in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”,

i.e. IFB No. AD26010 Part 1, IFB No. AD26010 Part 2, etc.

BID OPENING

Topic: CITY OF DAYTON BID OPENING – IFB AD26010 – Janitorial Services - Golf

Time: April 21, 2026 2:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

Meeting: https://us04web.zoom.us/j/74222538983?pwd=WJ0lUoyHaJoElWI3cNaZFl6j38Uo1F.1

Meeting ID: 742 2253 8983

Passcode: g95jYR

BID SPECIFICATIONS

Description

Janitorial services to be provided at Community Golf Club, 2917 Berkley Avenue

SCOPE OF PROJECT

1. Bid shall include all labor, materials not provided by the City (see bullet #4) and equipment as needed throughout

the contract period to provide cleaning and janitorial services at and around the clubhouse at Community Golf

Course.

2. Vendor may be requested to be called in to perform hourly cleaning for unforeseen events such as: sanitizing the

facility, cleaning an area between leases, unforeseen emergencies, and event/outing pre and post cleanup. These

types of events would be handled on an hourly basis. Vendor should provide an hourly rate for unforeseen events.

3. Vendor must follow all janitorial, cleaning and sanitizing requirements set forth by the City of Dayton and The

Dayton Montgomery County Public Health Department as it pertains to COVID-19 regulations. It is required that

the vendor use cleaning products that kills, sanitizes and disinfects bacteria and viruses.

4. Trash liners, hand soap for dispensers, toilet paper, paper towels & urinal mats are supplied by the City. The

Vendor provides all other needed supplies.

5. The City of Dayton provides vendor with a storage closet to store equipment and supplies. Additional locker

storage may be provided, if needed.

6. The City of Dayton sets the cleaning standard. Should services fail to meet the City’s expectation; the purchase

order with the vendor may be cancelled.

7. SCHEDULE FOR CLEANING:

1. Regular Golf Season: Eight (8) months to include: March, April, May, June, July, August, September &

October. To be cleaned and disinfected daily – seven (7) days a week.

2. Off Season: Four (4) months to include: January, February, November & December. To be cleaned two (2)

times per week on Monday & Thursday.

3. All cleaning to be scheduled outside of peak operating hours.

8. GOLF COURSE LOCKER ROOMS: Includes the women and men’s locker rooms and the restroom facilities

adjacent to restaurant.

1. CLEANING SERVICE FOR LOCKER ROOMS INCLUDES to be done at each visit, unless specified.

a. Bathroom Toilets & Urinals: Clean and disinfect. Replace urinal mats as needed.

b. Clean and disinfect sinks, counters and walls around vanity area.

c. Clean and disinfect highly touched areas such as light switches, door handles, sinks, counters, toilets, etc.

d. Polish Mirrors

e. Clean partitions and walls adjacent to fixtures

f. Empty sanitary dispensers

g. Fill dispensers with soap; paper replaced as needed

h. Sweep, dust mop, vacuum, wet mop, spot finish all flooring areas.

Commodity Codes

• NAICS 561720Janitorial Services

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