Project Information

Bid Title

Fuel Reduction & Defensible Space

Issuing Agency

City of San Bruno

Location

California

Published Date

Nov 13, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Fuel Reduction & Defensible Space
Category:	Request for Proposals/Qualifications
Status:	Open

Description: The City of San Bruno, through its Fire Department (“City”), is soliciting proposals from qualified and licensed contractors that are registered in the State of California, to perform fuel reduction and vegetation clearance services within the City and lands belonging to the City (“Proposals”). Treatment areas included in the project are appended and further discussed under Scope. The vegetation work will include thinning and removal of vegetation, and tree pruning within 100 feet of structures as outlined in Section four. Said services must meet all applicable State and/or Local regulations. The City reserves the right to reject any or all Proposals, to waive any informality, minor technical defect, or irregularity in Proposals, and to accept or reject any items of a Proposal. The City, at its discretion, may reject as incomplete any Proposal which is in any way conditional, includes exceptions, alterations, or omissions, or includes reservations to the terms of the Proposal form, drawings, specifications, or other contract documents. The City reserves the right to reject any and all Proposals. City will reject Proposals from any contractor for whom there is documented evidence of project schedule delays and cost overruns and / or documented inability to meet project performance requirements. Interested businesses are invited to submit Proposals in accordance with the requirements of this Request for Proposals (RFP). Proposals must be submitted via email to Jessica Power at For security reasons, you must enable JavaScript to view this E-mail address. . The City will not accept any hard copies of a Proposal. Publication Date/Time: 10/15/2025 12:00 AM Closing Date/Time: 11/21/2025 4:00 PM Submittal Information: Proposals must be submitted via email to Jessica Power at jpower@sanbruno.ca.gov Qualifications: The successful proposer shall be able to provide the following minimum qualifications: - Possess and maintain insurance adequate to meet the City’s requirements (see sample contract) - Have all appropriate licenses needed to perform the described work - Provide any hand tools such shovels, rakes, chainsaws, etc., which may be necessary to complete the work on a specific project, - Prior experience identifying invasive species, - Prior experience felling and chipping trees, - Prior experience avoiding non-target plants, sensitive species, and water, - Own or have access to a chipper capable of handling debris up to 16” in diameter and provide for all fuel and maintenance, - Ability to perform work in a timely manner within the anticipated project schedule. Related Documents: RFP Defensible Space Fuel Reduction 2025 RFP Defensible Space Fuel Reduction - Amended 11 13 2025

Attachment Preview

VEGETATION MANAGEMENT

SAN BRUNO FIRE DEPARTMENT DEFENSIBLE SPACE

FUEL REDUCTION CITY OF SAN BRUNO

ISSUED: October 15, 2025

REQUEST FOR PROPOSAL (RFP)

Fuel Reduction & Defensible Space

Deadline for Submission of Proposals: November 14th, 2025, by 4:00 p.m.

Proposals must be submitted via email to:

jpower@sanbruno.ca.gov

Table of Contents

SECTION ONE: GENERAL RFP SUMMARY.............................................................................2

SECTION TWO: ACTIVITIES .....................................................................................................3

SECTION THREE: PROGRAM BACKGROUND AND OVERVIEW ...........................................3

SECTION FOUR: SCOPE OF SERVICES..................................................................................4

SECTION FIVE: MINIMUM QUALIFICATIONS ..........................................................................6

SECTION SIX: PROPOSAL PACKAGE REQUIREMENT..........................................................6

A.PROPOSAL FORMAT.....................................................................................................6

B.PROPOSAL ELEMENTS.................................................................................................7

SECTION SEVEN: RFP PROCESS ...........................................................................................7

A. SUBMITTAL OF PROPOSALS ....................................................................................7

B. SUBMITTER’S QUESTIONS ................................................................................................... 7

C. PROPOSAL TERMS AND CONDITIONS ....................................................................7

D. SUCCESSFUL PROPOSAL AS PART OF CONTRACT SERVICES...........................8

E. OTHER REQUIREMENTS............................................................................................8

F. NON-DISCRIMINATION .............................................................................................11

SECTION EIGHT: CONTRACT INFORMATION ..................................................................... 11

A. SAMPLE AGREEMENT ............................................................................................ 11

B. TERM/TERMINATION ............................................................................................... 11

C. FUNDING AVAILABILITY ......................................................................................... 11

D. INSURANCE ............................................................................................................. 12

SECTION ONE: GENERAL RFP SUMMARY

Fuel Reduction &

Defensible Space

Request for Proposals

(RFP)

The City of San Bruno, through its Fire Department (“City”), is soliciting proposals from

qualified and licensed contractors that are registered in the State of California, to perform

fuel reduction and vegetation clearance services within the City and lands belonging to the

City (“Proposals”). Treatment areas included in the project are appended and further

discussed under Scope. The vegetation work will include thinning and removal of

vegetation, and tree pruning within 100 feet of structures as outlined in Section four. Said

services must meet all applicable State and/or Local regulations. The City reserves the

right to reject any or all Proposals, to waive any informality, minor technical defect, or

irregularity in Proposals, and to accept or reject any items of a Proposal. The City, at its

discretion, may reject as incomplete any Proposal which is in any way conditional, includes

exceptions, alterations, or omissions, or includes reservations to the terms of the Proposal

form, drawings, specifications, or other contract documents. The City reserves the right to

reject any and all Proposals. City will reject Proposals from any contractor for whom there

is documented evidence of project schedule delays and cost overruns and / or documented

inability to meet project performance requirements. Interested businesses are invited to

submit Proposals in accordance with the requirements of this Request for Proposals (RFP).

Proposals must be submitted via email to Jessica Power at jpower@sanbruno.ca.gov. The

City will not accept any hard copies of a Proposal.

SECTION TWO: ACTIVITIES

The proposed vegetation activities will generally occur weekdays, except holidays, from

8:00am to 5:00pm. This timeframe will conform with the appropriate noise ordinance (e.g.,

City of San Bruno Noise Ordinance § 6.16.040- 6.16.070, San Bruno Noise Ordinance,

which limits construction activities and other related work between the hours of 7:00am to

10:00pm. The type of noise is not uncommon in the built environment. Measures to

minimize noise disruption to nearby neighbors and sensitive receptors will be implemented,

as needed. Exceedances of local noise standards will not occur (given the short duration of

noise generation in any one location and existing noise levels) and significant noise

impacts will not occur. Weather may also be a factor affecting work days as outlined in the

weather section of this document.

SECTION THREE: PROGRAM BACKGROUND AND OVERVIEW

San Bruno voters passed Measure G in 2019. Measure G is a one-half cent local sales tax

that was passed by San Bruno voters in 2019 to address city services/facilities such as fire

prevention services and urban wildfire protection. Identified priorities for the fire department

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Fuel Reduction &

Defensible Space

Request for Proposals

include Citywide Wildfire Mitigation for both public and private parce(RlsF.PO) ther funding

sources will also be utilized to fund projects that provide Citywide Wildfire Mitigation.

Core Projects will focus on wildfire detection, notification, and evacuation; vegetation

management and fire hazard reduction; grants management; and public education.

The purpose of these projects are to improve the safety of San Bruno residents. The

projects will also improve access by local fire departments, improve visibility, and reduce

heat exposure for evacuating residents in the event of an approaching wildfire.

SECTION FOUR: SCOPE OF SERVICES

To improve defensible space in the wildland-urban interface, invasive, non-native, and fire-

hazardous vegetation and accumulated dead biomass will be reduced in strategic areas

within 100 feet of homes in the open space.

Project treatments will include manual fuel reduction using chainsaws, loppers, pole

pruners, and chippers. Mechanized treatments may include, but not be limited to dozer

work, mastication, and mowing. Within non-native grassland and chaparral communities,

grasses, dead woody vegetation, low- lying shrubs, and coyote brush would be manually

removed. Oak woodland communities would be limited to manual thinning treatment by a

hand crew. Treatment of trees within oak woodland would include pruning branches 8 to 10

feet above ground (not to exceed 1/3 of the tree’s height), removal of dead and downed

branches, removal of dead standing trees, and the removal of small diameter (less than 10

inches diameter at breast height [DBH]) live trees for horizontal spacing. Understory ladder

fuels including non- native, invasive Scotch broom and French broom, coyote bush shrubs,

and shrub-like understory tree saplings would also be removed in oak woodland

communities. Hazardous trees (e.g., dead or dying trees) identified by San Bruno Fire

Department staff or their representatives, an arborist, or qualified fire person may be

removed. No healthy, mature, scenic trees would be removed under this project.

Removed vegetation will be disposed of through piling and burning, chipping, or

composting at regional facilities. Work will be performed at appropriate times of the year to

reduce the potential for biological impacts (e.g., tree trimming work will mainly occur

between September and mid-February, unless a recent nesting bird survey conducted by a

qualified expert prior to the work confirms no active nests will be disturbed; grass mowing

during summer months).

Specific project areas shall be outlined by City staff. Specific scope of work for each

project will be outlined and agreed upon by City staff and contractor prior to

commencement of each project.

3

Specific project treatment types are as follows:

Understory Treatment

Fuel Reduction &

Defensible Space

Request for Proposals

(RFP)

● Remove all non-native broom species using mechanical or manual removal.

● Remove all vegetation that is dead or dying.

● Mow grass to within 4” of ground.

● Remove shrubs that overlap dripline of retained trees.

● Thin live shrubs until spacing between shrubs/shrub island exceeds 2 times shrubs

height.

● All vegetation will be disposed of by removing completely from project site unless

otherwise directed. All removed debris will piled at designated landing for air curtain

burning or; disposed of at either a Green Waste Recycle Yard or; other green waste

facilities.

Shaded Fuel Break

● Remove snags, live trees with poor health and vigor, and small diameter trees

(<10”) to increase horizontal spacing. San Bruno Fire Department staff, or their

representatives will flag any snags to retain.

● Thin trees by removing select smaller individuals so that tree crown cover does not

exceed 1/3 of the treatment area.

● Prune lower branches of trees 8 to 10 feet above ground (not to exceed 1/3 of the

tree’s height).Adequately account for aesthetics of the work in proximity of homes,

trails, or roads, including clean cuts and low-cut stumps.

Equipment:

The contractor equipment shall be furnished on a fully operational basis, of modern design,

and in good operating condition, with competent, fully qualified operators. The contractor

shall provide all transportation of equipment, tools, personnel, and supplies to the work

sites. Contractor shall be responsible for all fuel, lubrication, repair, and replacement for

contractor’s equipment. All chainsaws and other motorized equipment shall be equipped

with spark arrestors and meet California Division of Industrial Safety specifications. The

following are minimum equipment requirements:

● Must be in good running condition with no fluid leaks or overheating problems

● Must be equipped with tools and supplies necessary for making emergency and

routine repairs and servicing

● Portable diesel engines shall be compliant with California’s Air Resource Board’s

(ARB) portable diesel engine Airborne Toxic Control Measure (ATCM) and

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Commodity Codes

• NAICS 115310Support Activities for Forestry

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