Project Information

Bid Title

MILITARY HEADSTONE RESTORATION SERVICES

Issuing Agency

City of Saginaw

Location

Michigan

Published Date

Mar 13, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

P2116-26

Original Source

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Bid Documents

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Project Description

Bid Number:	P2116-26
Bid Title:	MILITARY HEADSTONE RESTORATION SERVICES
Category:	General Bids
Status:	Open

Description: The City of Saginaw is soliciting Sealed Bid Proposals for Military Headstone Restoration Services with specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on the due date to be considered. This bid will be considered All or None. Publication Date/Time: 3/13/2026 12:00 AM Closing Date/Time: 3/31/2026 3:00 PM Related Documents: P2116-26 (PDF)

Attachment Preview

DATE: MARCH 13, 2026

REQUEST FOR SEALED BID PROPOSAL

CITY OF SAGINAW- CITY HALL

PURCHASING OFFICE

1315 S. WASHINGTON AVENUE, ROOM #105

SAGINAW, MICHIGAN 48601

PHONE: (989) 759-1430

SEALED BID: #P2116-26

TITLE: MILITARY HEADSTONE RESTORATION

SERVICES

DUE BY: MARCH 31, 2026, AT 3:00 PM

The City of Saginaw is soliciting Sealed Bid Proposals for Military Headstone Restoration Services with

specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on

the due date to be considered.

This bid will be considered All or None.

-------------------------------------------------------------------------------------------------------------------------------------------------------

The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for

download on the City of Saginaw’s web site, www.saginaw-mi.com, under the ‘Find A Bid’ tab.

‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any

proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or

None’, the City reserves the right to split said bid to our best benefit.

‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.

If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution

and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may

include supporting documents. The City reserves the right to determine equivalent.

Page 1 of 8

The Cemeteries Division is requesting sealed bids for the cleaning and restoration of military headstones

located within City cemeteries.

The scope of work shall include gentle cleaning using City-approved cleaning products and methods designed

to safely remove dirt, biological growth (including mold and algae), and staining. All cleaning techniques must

preserve the integrity of the stone and prevent damage, erosion, or discoloration. Contractors shall follow

industry’s best practices for the preservation of historic and memorial stone materials.

CONTRACTOR QUALIFICATIONS:

Bidders must:

• Demonstrate prior experience in cemetery monument or historic stone cleaning.

• Provide references for at least three (3) similar projects completed within the past five (5) years.

• Demonstrate knowledge of preservation standards and proper monument cleaning techniques.

• Provide documentation of employee training related to stone conservation methods.

The City reserves the right to request sample cleaning demonstrations prior to award.

PRICING FORMAT:

Bidders shall provide:

• A unit price per headstone per year.

• Any volume-based pricing adjustments.

Pricing shall include all labor, materials, equipment, travel, supervision, and incidental costs necessary to

complete the work.

WORK STANDARDS AND INSPECTION:

• All work shall be subject to inspection and approval by the City.

• Any damage caused by improper cleaning methods shall be repaired or restored at the contractor’s

expense.

• The contractor shall coordinate scheduling with the Cemeteries Division to minimize disruption to

visitors and services.

Interested bidders who have questions on these services or would like to schedule an appointment to visit the

sites can contact Facilities Administrator, Jay Gustin at 989-297-0880 or email jgustin@saginaw-mi.com.

Page 2 of 8

PRICING:

THE CITY ANTICIPATES COMPLETING APPROXIMATELY 100 TO 150 HEADSTONES PER YEAR,

DEPENDING ON BID PRICING. QUANTITY GIVEN IS AN ESTIMATE ONLY AND DOES NOT GUARANTEE

A MINIMUM OR MAXIMUM.

FIRST YEAR: FY26 (4/1/26 – 6/30/26)

ITEM

QTY

DESCRIPTION

COST

1

EACH

HEADSTONE RESTORATION

$____________

SECOND YEAR: FY27 (7/1/26 – 6/30/27)

ITEM

QTY

DESCRIPTION

1

EACH

HEADSTONE RESTORATION

COST

$____________

THIRD YEAR: FY28 (7/1/27 – 6/30/28)

ITEM

QTY

DESCRIPTION

1

EACH

HEADSTONE RESTORATION

COST

$____________

IF APPLICABLE – NOTE ANY VOLUME-BASED PRICING ADJUSTMENTS:

____________________________________________________________________________________

____________________________________________________________________________________

REFERENCES:

PROJECT NAME

PROJECT ADDRESS

CONTACT NAME

CONTACT PHONE #

1. ____________________________________________________________________________________

2. ____________________________________________________________________________________

3. ____________________________________________________________________________________

FOB: CITY OF SAGINAW

1435 S WASHINGTON AVE.

SAGINAW, MI 48601

PAYMENT TERMS: _________________

DELIVERY LEAD TIME: _________________

Page 3 of 8

SHIPPING/HANDLING

All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the

product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer

cost.

VENDOR COMPLIANCE

The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating

compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw

Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for

download at www.saginaw-mi.com.

EVIDENCE OF BIDDER’S QUALIFICATIONS

Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they

have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully

prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials

contracted for to the satisfaction of the City.

CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED

The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the

City of Saginaw Purchasing Office, respective City department and City Council.

THIRD PARTY

In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the

bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,

the City reserves the right to accept or reject the use of a third party. The awarded bidder shall be solely

responsible for payment to the third-party company.

AS NEEDED BASIS

The City reserves the right to request items on an ‘as needed’ basis.

INDEMNITY

The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and

its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and

expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the

Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way

connected or otherwise related to their performance or nonperformance of this Contract.

Page 4 of 8

INSURANCE

When proof of insurance is required, it is to be carried out within the following parameters:

(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the

project and the indemnification needs of the City as set forth in such individual project specifications.

(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City

as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the

issuing agent.

(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,

and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the

individual project specifications, prior to the issuance of any purchase order, purchase order contract,

written contract, or professional service.

TITLES AND FEES

All vehicles purchased by the City shall be titled to “City of Saginaw”. Contact the Purchasing Office for title and

license plate instructions.

FORM OF BIDS

(1) Bids submitted in response to any notice shall be submitted according to the following instructions, or the

bid may be disqualified.

a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her

designee. Voluntary alternates may be attached to the bid form, if necessary.

b. Bids must be in ink or typewritten.

c. Bids must contain the bidder’s complete name, address, and telephone number.

d. Bids must be signed in ink and dated.

e. Bids must include delivery or completion time.

f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.

g. An original bid bond, certified check, or cashier’s check in the amount of five percent (5%) of the

total amount bid must be submitted with any bid in excess of $100,000. If the agreement is for

multiple years, each year should be combined to get your total cost. Facsimiles or copies of the

bid bond will not be accepted, and your bid will be disqualified if submitted in that manner.

h. All erasures or corrections to pricing information must be initialed in ink.

i. In case of a discrepancy between a unit price and its extension, the unit price will be considered

correct, and the bid will be recalculated to determine the amount bid. All additional errors will be

corrected, and the total bid will be adjusted to reflect the corrections.

j. All bids must be submitted to the City Purchasing Office by the date and time specified on bid

forms. The Purchasing Office is located at Saginaw City Hall in room #105.

k. Each bid must be enclosed in a sealed envelope with the “bid number” marked on the front.

l. Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any

information.

m. The original bid and one (1) copy should be submitted.

(2) The City reserves the right to accept or reject any and all bids, or parts thereof, and to waive any

irregularities which do not materially affect the bid document or otherwise conflict with statute or

ordinance. Any rejections of bids shall be made only if there is a sound documented reason for the same.

Page 5 of 8

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors
• NAICS 561720Janitorial Services
• NAICS 562910Remediation Services

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