Project Information

Bid Title

2026 Soccer Uniforms

Issuing Agency

City of Warner Robins

Location

Georgia

Published Date

Feb 20, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-R-4759

Original Source

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Bid Documents

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Project Description

Bid Information

Type	IFB
Status	Issued
Number	26-R-4759 (2026 Soccer Uniforms)
Issue Date & Time	2/20/2026 12:00:00 PM (ET)
Close Date & Time	2/27/2026 02:00:00 PM (ET)
Question Cut Off Date	2/26/2026 11:00:00 AM (ET)
Notes	The City of Warner Robins invites the submission of bids for the purchase of Soccer Uniforms.  Bids must include any costs associated with the purchase and delivery of items.  The successful bidder must ensure that all uniforms are delivered to the City of Warner Robins by Friday, April 17, 2026. Product specifications are included in the Line Item portion of this bid.  Please note that the quantities listed are based on previous participation and are subject to change. Each prospective bidder must upload and submit your bid with all required documents through the City's IonWave procurement system by the designated date and time of Friday, February 27, 2026 at 2:00 PM (ET). All questions must be submitted through IonWave by Thursday, February 26, 2026 at 11:00 AM (ET). The bid, if awarded, will be awarded to the responsible bidder whose bid will be most advantageous to the City of Warner Robins, price, value, availability, and other factors considered.  The City of Warner Robins reserves the right to accept none, all, or any part of the bid and to waive formalities.

Contact Information

Name	Lauren Polk, Purchasing Agent
Address	P.O. Box 8629 Warner Robins, GA 31095 USA
Phone	(478) 302-5530
Fax
Email	Purchasing_Office@wrga.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9141638

Bid Attachments

File Name	Description	File Size
Non-Collusion Affidavit of Vendor.pdf	Non-Collusion Affidavit of Vendor	251 KB	340230	2565088
Absence of Conflict of Interest OCGA 36-80-28.pdf	OCGA 36-80-28 Absence of Conflict of Interest	259 KB	340230	2565089
WRRPCS New Logo- Icon - (Blue Plane & Red Bottom).png	Warner Robins Recreation, Parks, and Cultural Services custom logo	56 KB	340230	7223914
WRRPCS New Logo- Icon - (Blue Plane & Red Bottom).png	Custom Logo is on the left front in the lower corner (custom designs will be accepted)	56 KB	340230	7223902
WRRPCS New Logo- Icon - (Blue Plane & Red Bottom).png	Custom logo is on the front upper left (custom designs will be accepted)	56 KB	340230	7223909

Attachment Preview

26-R-4759

2026 Soccer Uniforms

Issue Date: 2/20/2026

Questions Deadline: 2/26/2026 11:00 AM (ET)

Response Deadline: 2/27/2026 02:00 PM (ET)

Contact Information

Contact: Lauren Polk, Purchasing Agent

Address: Purchasing

City Hall Complex

P.O. Box 8629

Warner Robins, GA 31095

Phone: (478) 302-5530

Email: Purchasing_Office@wrga.gov

Page 1 of 11 pages

Deadline: 2/27/2026 02:00 PM (ET)

26-R-4759

Event Information

Number:

26-R-4759

Title:

2026 Soccer Uniforms

Type:

IFB

Issue Date:

2/20/2026

Question Deadline: 2/26/2026 11:00 AM (ET)

Response Deadline: 2/27/2026 02:00 PM (ET)

Notes:

The City of Warner Robins invites the submission of bids for the purchase of Soccer

Uniforms. Bids must include any costs associated with the purchase and delivery of items.

The successful bidder must ensure that all uniforms are delivered to the City of Warner

Robins by Friday, April 17, 2026. Product specifications are included in the Line Item

portion of this bid. Please note that the quantities listed are based on previous participation

and are subject to change.

Each prospective bidder must upload and submit your bid with all required documents

through the City's IonWave procurement system by the designated date and time of Friday,

February 27, 2026 at 2:00 PM (ET).

All questions must be submitted through IonWave by Thursday, February 26, 2026 at 11:00

AM (ET).

The bid, if awarded, will be awarded to the responsible bidder whose bid will be most

advantageous to the City of Warner Robins, price, value, availability, and other factors

considered. The City of Warner Robins reserves the right to accept none, all, or any part of

the bid and to waive formalities.

Ship To Information

Contact: City of Warner Robins

Address: Central Receiving

206 Bay Street

Warner Robins, GA 31088

Phone: (478) 302-5560

Billing Information

Contact: City of Warner Robins

Address: Accounts Payable

Post Office Box 8629

Warner Robins, GA 31095

Phone: (478) 293-1083

Email: WRInovices@wrga.gov

Bid Attachments

Non-Collusion Affidavit of Vendor.pdf

Non-Collusion Affidavit of Vendor

Absence of Conflict of Interest OCGA 36-80-28.pdf

OCGA 36-80-28 Absence of Conflict of Interest

WRRPCS New Logo- Icon - (Blue Plane & Red Bottom).png

Warner Robins Recreation, Parks, and Cultural Services custom logo

Download

Download

Download

Page 2 of 11 pages

Deadline: 2/27/2026 02:00 PM (ET)

26-R-4759

Requested Attachments

Certification of Absence of Conflict of Interest

Signed Certification of Absence of Conflict of Interest must be provided to remain eligible for bid award.

Business License

A valid Business License must be provided to remain eligible for bid award.

Non-Collusion Affidavit of Vendor

Signed and notarized Non-Collusion Affidavit of Vendor must be provided to remain eligible for bid award.

Bid Attributes

1 Business License

To remain eligible for award, bidders must possess a current and valid business license/occupational tax certificate

issued by the appropriate local, state, or federal authority, as required by law. Proof of such license must be

included with bid submission.

I have read, understand and agree to comply.

(Required: Check if applicable)

2 General Instructions to Bidders, Terms and Conditions

1. Purchasing Policies & Procedures: This bid is subject to the provisions of the City of Warner Robins

Purchasing Policies and Procedures and any revisions thereto which are hereby incorporated into this

contract in their entirety except as amended or superseded herein.

2. Preparation of Bids: It is the responsibility of the bidder to review all attachments, attributes,

drawings, specifications, scope of work/services and all instructions. Failure to do so will be at the

bidder’s risk, as the bidder will be held liable for their bid response.

Unit price for each line item shall be shown and such prices shall include packing unless otherwise

specified, along with a total and grand total where applicable. In case of a discrepancy between a

unit price and extended price, the unit price will be assumed correct. Each bidder shall provide all

the information required by the bid form or document. An authorized agent of the company

must sign bid documents.

Bids issued by the City of Warner Robins are advertised on the City’s electronic bidding system

IonWave. Bids can be viewed by going to https://www.wrga.ionwave.net.

3. Delivery: Each bidder should state the estimated time for delivery of goods or services. Words such

as “immediate” and/or “as soon as possible”, etc. will not be acceptable. The known earliest date or the

minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if

calendar days are used, include Saturday, Sunday and holidays).

4. Clarification of Terms: If a prospective bidder has questions or requires further clarification regarding

the meaning or interpretation of the bids, drawings, specifications or other bid documents, the

prospective bidder must submit the question(s) through the City's IonWave electronic bidding system

by the date and time specified in the bid notes, in order for a reply to reach all bidders before the close

of the bid. Questions submitted via email, telephone, or any alternative method will not be accepted.

Any revisions or information concerning a bid will be provided to all prospective bidders as an

addendum issued by the Purchasing Office.

5. Bid Acceptance Period: This bid shall be binding upon the bidder for ninety (90) calendar days

following the bid closing date. Any bid in which the bidder shortens the acceptance period may be

rejected. If specified, bid openings will be held in the Purchasing Office, City Hall Complex, 700 Watson

Boulevard, Warner Robins, GA.

Page 3 of 11 pages

Deadline: 2/27/2026 02:00 PM (ET)

26-R-4759

6. Submission of Bids: Bids, along with all required documents, must be submitted via Ionwave by the

designated date and time stated in bid documents. Submissions received via mail, UPS, Fedex, fax,

hand delivery, or any alternative method will not be accepted, unless otherwise specified in bid

documents. Only when specified, shall formal sealed bids be submitted to the Purchasing Office. The

City of Warner Robins is not responsible for bids that are not submitted in IonWave or received in the

Purchasing Office by the due date and time. Bids received after the submission deadline will not be

considered in bid evaluation.

Except as otherwise provided by law, information submitted by a bidder in the bidding process

shall be subject to disclosure after the bid is awarded in accordance with the Georgia Open

Records Act. Proprietary information must be identified as required by the Georgia Open Records

Act. Marking an entire bid as proprietary will not be accepted.

Each bidder must keep the contents of their bid confidential after it is submitted until the bid is

awarded. The City of Warner Robins will reject the bid as non-responsive if any information is

released regarding the bid response prior to it being awarded.

7. Bid Prices: Bid price shall be in the form of a firm cost per the attached specifications. Any

exceptions must be noted. The price and all unit prices shown shall be deemed to include all costs of

bidder’s performance of the work as set forth in the bid documents, including, but not limited to, the

cost of labor, supervision, travel, services, materials, fuel, equipment, tools, scaffold, hoisting,

transportation, surcharge, storage, insurance and taxes.

Each bid is received with the understanding that selection as the successful bidder by the City

does not constitute a written contract between the successful bidder and the City, but shall bind

the bidder on his part to furnish and deliver the articles quoted at the prices stated in

accordance with the conditions of said accepted bid upon execution of a written contract with the

City authorized and approved by the City Attorney and Council and signed by the Mayor. Once a

contract is executed by the proper authorities for each party, the City, on its part, may order

from such contractor, and except for cause beyond reasonable control, pay for, at the agreed

prices, all articles specified and delivered.

The City of Warner Robins is exempt from all State Sales Tax (076-87-00652-1) and Federal

Excise Tax (58-6000693).

8. Qualification of Bidders: The City of Warner Robins may make such reasonable investigations as

deemed proper and necessary to determine the ability of the bidder to perform the work/furnish the

items and the bidder shall furnish to the City all such information and data for this purpose as may be

requested.

9. Reject and Withdraw Bids: Failure to observe any of the instructions or conditions in this bid may

constitute ground of rejection of bid.

10. Testing and Inspection: Since tests may require several days for completion, the City of Warner

Robins reserves the right to use a portion of any supplies before the results of tests are determined.

The cost of inspections and tests of any item, which fails to meet specifications, shall be the

responsibility of the bidder. All merchandise and services shall be subject to inspection after arrival at

the destination or completion of work. In the case any items are found to be defective or otherwise

not in conformity with specifications or statement of work, the City has the right to reject such items

and/or services and return them at bidder’s expense.

11. Inspection of Work Site: Bidders shall visit the City of Warner Robins buildings included and shall be

responsible for having ascertained pertinent local conditions such as location, accessibility and general

character of the buildings. Claims, as a result of failure to do so, will not be considered by the City of

Warner Robins.

12. Delivery Failures: Failure of a contractor to deliver within the time specified or within reasonable

Page 4 of 11 pages

Deadline: 2/27/2026 02:00 PM (ET)

26-R-4759

time as interpreted by the Purchasing Agent, or failure to make replacement of rejected

articles/services when so requested, immediately or as directed by the Purchasing Agent to purchase

in the open market articles/services of comparable grade to replace the articles/services rejected or not

delivered. On all such purchases, the contractor shall reimburse the City within a reasonable time

specified by the Purchasing Agent for any expense incurred in excess of contract process, or the City

shall have the right to deduct such amount from monies owed the default contractor. Should public

necessity demand it, the City reserves the right to use or consume articles delivered which are

substandard in quality, subject to an adjustment in price to be determined by the Purchasing Agent.

13. City Furnished Property: No material, labor or facilities will be furnished by the City unless so

provided in the bid.

14. F.O.B. Point: Unless otherwise stated in the bid and any resulting contract, or unless qualified by

the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of

transportation, including the filing for losses or damages. The invoice covering the items is not payable

until items are delivered and the contract of carriage has been completed the F.O.B. clause states

otherwise, the seller assumes transportation and related charges either by payment or allowance.

15. Indemnification: The bidder agrees to indemnify, defend and hold harmless the City of Warner

Robins and, its departments, their officers, agents, and employees from any claims, demands,

damages and actions of any kind or nature whether at law or in equity, arising from or caused by the

use of any materials, goods, or equipment of any kind or nature furnished by the bidder/any services

of any kind or nature provided by the bidder.

16. Non-Collusion: By submission of a bid, the vendor certifies, under penalty of perjury, that to the

best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation,

communications, or agreement, for the purpose of restricting competition, as to any matter

relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have

not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other

vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person,

partnership or corporation to submit or not to submit a proposal for the purpose of restricting

competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia

Attorney General and the United States Justice Department.

17. Force Majeure: Neither Party shall be liable for failure or delay to perform under this Agreement if

such failure or delay is due to circumstances beyond the reasonable control of the applicable Party.

Such circumstances include, without limitation, acts of God; communicable diseases, epidemics, and

pandemics (including without limitation the coronavirus or COVID-19); fire; flood; government acts or

orders; interruption of utility services; local, regional, or state emergencies; quarantines; severe

weather; war, and other causes, whether similar in kind to the foregoing or otherwise, beyond the

applicable Party’s reasonable control (“Force Majeure”). The Party claiming a Force Majeure must take

reasonable steps to minimize the impact thereof. The Party claiming a Force Majeure must give the

other Party written notice within 10 days of the Force Majeure commencing, which notice shall describe

the Force Majeure and the actions taken to minimize the impact thereof. If a Force Majeure continues

for more than 15 consecutive days, either Party may terminate this Agreement on written notice to the

other Party with no further liability or penalty to either Party other than liabilities or obligations accrued

prior to the termination.

18. Insurance: The successful bidder shall obtain, maintain and furnish to the City Certificates of

Insurance meeting or exceeding the coverages provided below. Such coverage shall be maintained at

all times that a contract is in force. The successful bidder shall carry Workers' Compensation, in

accordance with State Workers' Compensation Laws, and commercial general liability insurance in

sufficient amounts to ensure adequate coverage of the work, with the following minimum amounts

Page 5 of 11 pages

Deadline: 2/27/2026 02:00 PM (ET)

26-R-4759

Commodity Codes

• NAICS 315210Cut and Sew Apparel Contractors
• NAICS 448190Other Clothing Stores

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