Project Information

Bid Title

Student Education Management Software

Issuing Agency

Truman State University

Location

Missouri

Published Date

May 5, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

SP26-05

Original Source

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Bid Documents

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Project Description

Project	Addendum/Additiona	Project Name	Date Due	Buye
SP26-05	Addendum No 1	Student Education Management Software	Thursday, May 7, 2026 @ 2 PM Central Time	Laura Thrasher

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Truman State University

Purchasing Buyer Laura Thrasher

100 East Normal Avenue

McClain Hall 106

Kirksville, MO 63501

Phone: (660) 785-4326

Email: lthrasher@truman.edu

REQUEST FOR PROPOSALS (RFP) – APRIL 16, 2026

PROJECT SP26-05 STUDENT EDUCATION MANAGEMENT SOFTWARE

Submittals from minority, women and disadvantaged business enterprises are encouraged.

SUBMITTAL DEADLINE

2:00pm Central Time

Thursday, May 7, 2026

DELIVERY BY MAIL

Truman State University

Purchasing Buyer Laura Thrasher

100 East Normal Avenue

Kirksville, MO 63501

SUBMIT

One (1) Electronic copy via thumb drive

or email to lthrasher@truman.edu

DELIVERY BY HAND

Truman State University

Purchasing Department

106 McClain Hall

(corner of Franklin and Normal)

Truman State University (Truman) is requesting proposals from qualified vendors to provide student education management

software. Proposals may be delivered to the Purchasing Department at Truman until 2:00 PM CT, May 7, 2026, at which

time the names of those vendors submitting proposals will be read aloud. No other public disclosure will be made until

after an award of the contract.

RFP documents are available at http://businessoffice.truman.edu/purchasing/bids/OpenBids.asp. A notification of intent to

respond to this RFP is located immediately below. This page should be submitted to notify Truman of your interest in this

project and your plan to submit a proposal. This form is also required if you wish to receive answers to questions regarding

the RFP and any RFP addenda. RFP addenda will be issued if there are changes to this RFP.

____ YES

____ NO

INTENT TO RESPOND STATEMENT

our organization plans to submit a response to this solicitation for proposals:

NO RESPONSE STATEMENT

our organization is not submitting a response for the following reason(s):

฀ Do not offer this commodity or equivalent

฀ Schedule would not permit us to perform

฀ The project is too small

฀ The project is too large

฀

Insufficient time to respond

฀

Cannot meet delivery requirements

฀

Licensing restrictions (please explain)

฀

Other reasons

Name of Organization:

Contact Name:

Contact Address:

Contact Phone Number: ___________________________________________________

Contact Email Address: ___________________________________________________

1

TABLE OF CONTENTS

Intent to Respond .................................................................................................................................................1

Part I – Overview .................................................................................................................................................2

Part II – Specifications and Requirements ...........................................................................................................2

Part III – Proposal Evaluation and Award ...........................................................................................................5

Part IV – Contractual Agreement.........................................................................................................................7

Part V – Truman State University Proposal Certification..................................................................................10

Part VI – Vendor Prepared Exhibits:

A. Description of Products and Services ........................................................................................................11

B: Qualifications (including HECVAT and ITSRQ forms) ...........................................................................11

C: Pricing ........................................................................................................................................................11

D: Implementation ..........................................................................................................................................11

PART I – OVERVIEW

Founded in 1867, Truman is Missouri’s selective public liberal arts and sciences university. Truman primarily serves full-

time undergraduate degree seeking students in a residential environment. Truman offers numerous bachelors, masters, and

minor degrees in addition to certificate programs. Truman is accredited by North Central Association of Colleges and

Schools and The Higher Learning Commission. Truman has been recognized as the number one Midwest regional public

university in U.S. News & World Report’s "Best Colleges" publication for more than twenty consecutive years. In addition

to being recognized scholars, Truman students and alumni are known as contributors to their communities, creative problem

solvers and goal-oriented professionals. More information about Truman is available at www.truman.edu.

PART II – SPECIFICATIONS AND REQUIREMENTS

Truman seeks a single professional vendor to provide student education management software for the University’s Master

of Arts in Education (MAE) program.

This RFP contains specific information that must be addressed in the vendor’s proposal response. This RFP, and any

subsequent addenda, constitute the specifications and requirements for this project. All communications regarding

specifications and requirements should be directed to Truman’s Purchasing Buyer referenced on the first page of this RFP,

and it is the vendor’s responsibility to ensure any request for information is received by Truman’s Purchasing Buyer.

Unless specifically stated in the RFP, the following specifications constitute the minimum requirements for this project.

The vendor may suggest additions or enhancements to the following requirements. Additions or enhancements, along with

their associated costs, should be clearly delineated as optional in the vendor’s proposal.

The proposed description of products and services (submit as Exhibit A) should address how the vendor will meet some or

all of the following requirements:

A. System Features

Provide detailed responses to the following questions and topics for qualitative analysis. Please indicate if the proposed

system includes the item and provide additional information as needed. In addition, please note if any of these baseline

components are part of the proposed system or are only available at an additional cost.

Items below are marked as “Required” or “Preferred” system characteristics.

Item

1 Assignments, Assessment

Features and Custom

Rubrics

1.1 Support for the creation and

management of multi-

dimensional, customizable

Required/ Yes No Additional Information

Preferred

Required

2

rubrics (Likert, binary,

narrative, etc.)

1.2 Support for signature

assignments that are

Required

deployed across multiple

course sections.

1.3 Ability to map assignments

and rubric criteria to

Preferred

state/national standards

(AAQEP, MoSPE, etc.)

1.4 Are “auto-fill” rubrics based

on underlying template

Preferred

components included?

1.5 Does the system include the

capacity for video

Preferred

assessment integration for

remote observation and

feedback?

Item

Required/ Yes No Additional Information

Preferred

2 Field Time Logs

2.1 Does the system support

digital student time tracking Required

with categorization details

(direct instruction vs

observations, for example)

2.2 Does the system provide for

the integration of

Preferred

sites/districts with direct

connection to NCES?

2.3 Does the system support

external mentor/site

Preferred

supervisor access? If so,

does this require an account?

2.4 Does the system support

placement requests and

Preferred

gather student preferences

and conflict-of-interest data?

Item

3 ePortfolios

3.1 Can the system include

student-created portfolios?

If so, what type of artifacts

are supported?

3.2 Does the system provide the

capability to create and

assign program-wide

portfolios?

3.3 Does the system support the

collection of various digital

Required/ Yes No Additional Information

Preferred

Required

Required

Required

3

artifacts throughout the

academic career of the

student?

Item

Required/ Yes No Additional Information

Preferred

4 Reporting

4.1 Does the system track

student progress and report Required

when students are eligible

for clinical placements?

4.2 Can the system provide

Required

disaggregation of assessment

data? If so, based on what

kind of characteristics?

4.3 Are any longitudinal reports Required

available?

Item

5 Integration with

Brightspace

5.1 Does the system support an

LTI-compliant integration

with D2L Brightspace as

evaluatd and recognized by

1EdTech?

Required/ Yes No Additional Information

Preferred

Required

Item

Required/ Yes No Additional Information

Preferred

6 Compliance

6.1 Does the system meet all

accessibility requirements as Required

defined by the WCAG 2.1

AA standards?

6.2 Is the system FERPA

Required

compliant?

6.3 Does the system include a

responsive interface for all Required

mobile application features?

B. Implementation

1. Please attach a proposed timeline for implementation.

2. Describe any pre-requisites incumbent upon Truman State University prior to the acquisition of implementation

support – e.g. administrator training, required certifications, etc.

3. Do you offer test or staging instances for implementation/upgrade purposes?

4. Development and Training Environment –

• What types of online training are available (i.e., videos, web-based training, facilitator-led sessions, training

document).

• Will workflow assessment be completed by the vendor as part of the training?

• Describe training and implementation costs in Exhibit D

4

PART III –PROPOSAL EVALUATION AND AWARD

A. Preparation of Proposals

1. It will be the vendor’s responsibility to ask questions, request changes or clarification, or otherwise advise Truman

if any language, specifications or requirements of an RFP appear to be ambiguous, contradictory, and/or arbitrary,

or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source. Any and all

communication from proposing vendors regarding specifications, requirements, competitive procurement process,

etc. must be directed to Truman, as indicated on the first page of the RFP. All formal inquiries for significant or

material clarification or interpretation or notification to Truman of errors or omissions relating to this RFP document

must be submitted in writing and emailed to Truman’s Purchasing Buyer referenced in this RFP. Questions and

subsequent responses will be issued as an addendum to all prospective vendors on file. No addenda will be issued

later than 48 hours prior to the time and date scheduled for the receipt of responses except an addendum postponing

or withdrawing the RFP. Every attempt will be made to ensure that the vendor receives an adequate and prompt

response. However, to maintain a fair and equitable procurement process, all vendors will be advised, via the

issuance of an addendum to the RFP, of relevant information related to the RFP.

2. Before submitting a proposal, vendors should become thoroughly familiar with all conditions referred to in this

document, and any addenda issued before the proposal submission date. Failure to do so will be at the vendor’s

risk. Such an addenda will form a part of the RFP. It will be the vendor's responsibility to ascertain that the

proposal includes all addenda issued prior to the proposal submission date.

3. Unless otherwise specifically stated in the RFP, all specifications and requirements constitute minimum

requirements. All proposals must meet or exceed the stated specifications and requirements.

4. Prices offered will remain valid for 90 days from proposal opening unless otherwise indicated. If the proposal is

accepted, prices will be affirmed for the specified service agreement period.

5. Only Truman’s written response(s) pertaining to this RFP, or an addendum, are valid.

6. Truman reserves the right to modify or cancel this RFP. Such action will be noted as an addendum.

B. Submission of Proposal and Award

1. A proposal submitted by a vendor must include a signed RFP Proposal Certification executed by the vendor’s duly

authorized representative, contain all information required by the RFP, and be delivered to Truman no later than

the exact opening time and date specified in the RFP.

2. A proposal may also be withdrawn or modified by the vendor provided requests are made in writing before the

RFP opening date and time. Verbal requests to withdraw or modify a proposal will not be honored.

3. Proposal responses must be returned (with all necessary attachments) to Truman on or before 2:00 PM on

Thursday, May 7, 2026. Proposals may be emailed, mailed or delivered in person to the addresses outlined on the

first page of this RFP.

4. All data required herein in order for the vendor’s proposal to be evaluated and considered for award must be

submitted. Failure to submit such data will be deemed a cause for disqualification of a proposal from award

consideration. Responses to this RFP should be submitted in the format specified. Proposals in any other format

will be considered informal and may be rejected. Conditional proposals will not be considered.

5. Contents of any proposal, attachment, and explanation submitted in response to this RFP, except copyrighted

material, will become the property of Truman. All copyrighted material must be clearly marked.

6. If your proposal contains any information you consider to be proprietary, you must place it in a separate envelope

or file if e-mailed and mark it “Proprietary Information.” Truman is the final authority as to the extent of material

considered proprietary or confidential. Pricing information cannot be considered proprietary.

7. Truman reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part

thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when Truman

determines that it is in their best interest to do so. Truman also reserves the right to hold all proposals for a period

of up to three (3) months after the opening date.

8. After the initial screening process, those vendors whose proposals are selected for further consideration may be

requested to provide a presentation to Truman’s selection committee to answer questions in advance of the final

selection. Vendors selected to make a presentation will be contacted to schedule a presentation. The person who

will be responsible for servicing Truman’s account will be present at this presentation. Vendors are cautioned not

to contact Truman employees concerning this RFP during the evaluation process.

9. Truman reserves the right to consider historic information and fact, whether gained from the vendor’s proposal

response, conferences, references, or any other source, in the evaluation process. Truman reserves the right to take

such steps as it deems necessary to determine the ability of a vendor to perform the work, and each vendor will

5

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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