Project Information

Bid Title

RFP 25-001 WINTER GARDEN FIRE RESCUE DEPARTMENT STATION 21 BUILD

Issuing Agency

City of Winter Garden

Location

Florida

Published Date

May 23, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-001

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-001
Bid Title:	RFP 25-001 WINTER GARDEN FIRE RESCUE DEPARTMENT STATION 21 BUILD
Category:	Project / Service
Status:	Open
Additional Status Information:	No Further Submissions Accepted

Description: The City of Winter Garden  is seeking to obtain proposals from qualified proposers for a completed project for the CITY OF WINTER GARDEN FIRE STATION No. 21 BUILD – NEW CONSTRUCTION in accordance with the terms, conditions, and specifications contained in this Request for Proposal (“RFP”). Publication Date/Time: 3/16/2025 8:00 AM Closing Date/Time: 12/31/2025 10:00 AM Contact Person: JOSE GAINZA, FIRE CHIEF 300 W PLANT STREET WINTER GARDEN, FLORIDA, 34787 TELEPHONE: (407-877-5175) EMAIL: jgainza@cwgdn.org Related Documents: RFP 25-001 – Fire Station 21 REQUEST FOR PROPOSALS_3-10-25_Final RFP 25-001 – Legal Advertisement Fire Department RFP 25-001 – ADDENDUM 1 RFP 25-001 – Pre-Bid Meeting Sign-In Sheet RFP 25-001 – ADDENDUM 2 (P) RFP 25-0001 - ADDENDUM 3 (P) RFP 25-0001 - ADDENDUM 4 2025.05.02 Addendum 4 Binder Addendum 5(P) 2025.05.09 Addendum 5 BINDER(P) Final Bid Form FS21 V2 5_9_25 RFP 25-0001 List of Proposals

Attachment Preview

RFP 25-0001

FIRE STATION No. 21 BUILD

City of Winter Garden

REQUEST FOR PROPOSAL # 25-0001

FIRE STATION No. 21 BUILD

***ATTENTION ALL QUALIFIED PROPOSERS***

Public notice is hereby given that the City of Winter Garden has issued a Request for Proposal for

the above‐named project, with responses due no later than Submission Deadline stated below.

The City of Winter Garden (the “City” or “CWGDN”) is seeking to obtain proposals from qualified

proposers for a completed project for the CITY OF WINTER GARDEN FIRE STATION No. 21 BUILD –

NEW CONSTRUCTION in accordance with the terms, conditions, and specifications contained in this

Request for Proposal (“RFP”).

All responses to this Request for Proposal MUST be submitted to the City of Winter Garden, 300

W. Plant Street, Winter Garden, Florida 34787. Solicitation responses submitted by any other means

WILL NOT be accepted. All competitive solicitations will be publicly opened. Submissions received

after the assigned Submission Deadline will not be accepted by the City.

A copy of the complete solicitation package may be obtained from the CWGDN website:

http://www.CWGDN.com

If you do not have internet access, you may obtain the documents by calling Jose Gainza, Fire

Chief at 407-877-5175 and request document number 25-0001, however proposals must be

submitted to the City of Winter Garden Reception Desk, 300 W Plant Street, Winter Garden,

Florida 34787.

SUBMISSION DEADLINE: RESPONSES ARE DUE BY May 23, 2025 @ 10:00 AM (E.S.T.)

JOSE GAINZA, FIRE CHIEF

300 W PLANT STREET

WINTER GARDEN, FLORIDA, 34787

TELEPHONE: (407-877-5175)

EMAIL: jgainza@cwgdn.org

Contents

City of Winter Garden

ANTICIPATED SCHEDULE OF EVENTS

SECTION 1-INTRODUCTION AND INFORMATION

SECTION 2–GENERAL TERMS AND CONDITIONS

SECTION 3–QUALIFICATIONS OF PROPOSER & CONSIDERATION OF AWARD

SECTION 4-SPECIAL CONDITIONS

SECTION 5–SPECIFICATIONS

SECTION 6–SELECTION PROCESS

SECTION 7–SAMPLE FORM OF AGREEMENT

Pg. 2

Pg. 4

Pg. 8

Pg. 29

Pg. 34

Pg. 46

Pg. 49

Pg. 52

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS

Pg. 23

Attachment A – Construction Plans and Design Elements

Attachment B – Architectural Drawings (Separate Attachment)

Attachment C – Drug Free Workplace Form (Separate Attachment)

Attachment D – Non-Collusion Affidavit Form (Separate Attachment)

Attachment E – Affidavit of E-Verify Requirements Compliance (Separate Attachment)

Attachment F – Signature Sheet (Separate Attachment)

Attachment G – Public Records Act/Chapter 119 Requirements (Separate Attachment)

Attachment H – Sworn Statement on Public Entity Crimes (Separate Attachment)

ANTICIPATED SCHEDULE OF EVENTS

The tentative schedule of events, relative to this solicitation shall be as follows:

Event

Advertisement of RFP

Date (on or by)

3/16/2025

Pre-Submittal Meeting

4/7/2025 at 10:00 AM E.S.T.

Last day for questions/clarification

Last day for addendum to be posted

5/5/2025 by 16:30 PM E.S.T.

5/9/2025

Submission deadline

5/23/2025 at 10:00 AM E.S.T.

Recommendation for Award

First available City Commission meeting

Note: All dates and times above are subject to change at the City’s discretion.

2

☒ PRE-SUBMITTAL CONFERENCE (applicable if box checked):

A pre‐submittal conference shall be held on April 7, 2025, at 10:00 AM E.S.T. at the City of

Winter Garden, City Commission Chambers, 300 W Plant Street, Winter Garden, Florida

34787. Attendance at the pre-submittal conference is mandatory, and it is strongly

recommended that prospective Proposers visit the project site in advance of the pre-

submittal meeting. The project site is located at 16290 Marsh Road, Winter Garden, Florida

34787. The area is unrestricted, and Proposers may inspect at their own convenience.

Proposers are encouraged to visit the site prior to submitting the proposal to confirm the

existing conditions that may affect the Proposer’s estimate and work. The City will not be

held responsible for an incorrect price proposal due to Proposer’s misunderstanding of

requirements, measurements, or services required. This information session presents an

opportunity for the Proposers to ask questions regarding the solicitation requirements and

clarify any information about the site location.

No modification or changes will be allowed because of the failure of the Proposer to

carefully review all available information, visit the project site(s) or attend the pre -

submittal conference.

(THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK)

3

SECTION 1 - INTRODUCTION AND INFORMATION

1.1 PURPOSE

The City of Winter Garden is seeking to obtain proposals from qualified proposers for the

construction of the CWGDN Fire Station No. 21 in accordance with the terms, conditions, and

specifications contained in this RFP. Fire Station No. 21 will be situated on an approximately

1.59-acre parcel located at 16290 Marsh Road, Winter Garden, Florida 34787. Proposals

submitted shall include all material, labor, equipment, tools, service, transportation, and

supervision necessary to properly complete the work in a safe, effective, and efficient manner

and in accordance with the terms of this RFP.

1.2 INFORMATION/CLARIFICATION

Questions related to the solicitation shall be submitted in writing to Jose Gainza, Fire

Chief, via email to jgainza@cwgdn.com no later than May 5, 2025 @ 16:30 PM. No questions

or clarifications will be considered after that date and time. Questions must be typed or

printed. Responses will be posted as an addendum and made available on the City’s website

(https://www.cwgdn.com/bids.aspx)

1.3 SUBMISSION AND RECEIPT OF PROPOSALS

In order to be considered, proposals shall be submitted in accordance with this competitive

solicitation. Separate proposals must be submitted for each competitive solicitation issued by

the City.

1.3.1 Firms interested in being considered for these services shall submit, a total of six

(6) copies of the Proposal, signed by a person(s) legally authorized to bind the Firm,

in a three-ring binder format:

• One (1) copy marked “original”

• Four (4) copies

• One (1) flash drive containing all original documents of the required

response

1.3.1.1 Proposals shall respond to each of the criteria in the same order listed on the

selection criteria rating sheet, pg. 51 and use tabs to identify each section. The

proposal is limited to 70 informational pages, plus the pages required for AIA

Form 305. Proposals shall be submitted in a sealed package clearly labeled

with the RFP number and the name of the submitting Firm.

1.3.1.2 Submissions by corporations must be executed in the corporate name by the

President or other corporate officer accompanied by evidence of authority to

4

sign. The corporate address and state of incorporation must be shown below

the signature.

1.3.1.3 Submissions by partnerships must be executed in the partnership name and

signed by a partner, whose title must appear under the signature and the

official address of the partnership must be shown below the signatures.

1.3.2

All Submissions received from Proposers in response to the competitive solicitation

will become the property of the City. In the event of contract award, all

documentation produced as part of the contract shall become the exclusive

property of the City.

In order to be considered, Proposers are solely responsible for making certain that their

submission is received by the CWGDN by the Submittal Deadline. No oral, telegraphic,

electronic, facsimile, or telephonic submissions or modifications will be considered unless

otherwise specified herein or in a written addenda issued by the City. It is the responsibility of

the Proposer to see that any proposal submitted shall have enough time to be received by the

City before the Submission Deadline.

1.4 INTERPRETATIONS AND ADDENDA

1.4.1

All Proposers shall carefully examine the solicitation documents. Any ambiguities

or inconsistencies shall be brought to the attention of the City in writing prior to the

Submittal Deadline. Any questions concerning the intent, meaning and

interpretation of the solicitation documents shall be submitted in writing to Jose

Gainza, Fire Chief, via email to jgainza@cwgdn.com no later than May 5, 2025. No

person is authorized to give oral interpretations of, or make oral changes to, the

solicitation documents. Therefore, oral statements will not be binding and should

not be relied upon. Changes or interpretations may only be made by a written

document issued by the City in the form of an addendum issued prior to the

established addendum deadline.

It is the responsibility of the Proposer to receive, acknowledge, and review all addenda that

are issued. Proposers should check online at the CWGDN website

(https://www.cwgdn.com/bids.aspx) prior to submitting their proposal and up until the

Submission Deadline in the event additional addenda are issued.

If a Proposer submits their proposal prior to the Submission Deadline and addenda are

issued thereafter, the Proposer will be contacted, and the submission status will change to

an INCOMPLETE STATUS.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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