Project Information

Bid Title

Right of Way Mowing Services

Issuing Agency

City of Blue Springs

Location

Missouri

Published Date

Jan 19, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Right of Way Mowing Services
Category:	Parks & Recreation Equipment and Services
Status:	Open

Description: The City of Blue Springs, Missouri (hereafter referred to as “the City”) is seeking proposals from qualified vendors to provide transportation, equipment, supplies, materials, and labor to perform mowing services for the Parks and Recreation Department on city right of ways and city owned properties. Publication Date/Time: 1/19/2026 12:00 AM Closing Date/Time: 2/4/2026 1:00 PM Pre-bid Meeting: January 27, 2026 10:30am Related Documents: 2026 Right of Way Mowing

Attachment Preview

City of Blue Springs, Missouri

Request for Proposals

Right of Way Mowing Services

January 19, 2025

Submittal Deadline

February 4, 2026, 1:00 p.m.

Any questions regarding this Request for Proposal shall be submitted to Derek

Mayden by email at dmayden@bluespringsgov.com or by phone at 816-228-0222.

Right of Way Mowing Services

Table of Contents

Notice to Bidders ......................................................................................................................... 3

Request for Proposals................................................................................................................. 4

Checklist...................................................................................................................................... 10

FORM A: Proposal Pricing ..................................................................................................... 11

FORM B: Experience/References......................................................................................... 13

FORM C: Disclosures .............................................................................................................. 16

FORM D: Proposal Validity and Commitment to Sign Contract .................................... 17

Right of Way Mowing Services

Notice to Bidders

Sealed proposals will be received by the Parks and Recreation Assistant Director of Park

Services of the City of Blue Springs at the Carson Ross Community Recreation Complex, 425

NE Mock Ave. Blue Springs, Missouri, 64015 until 1:00 pm CST, on February 4, 2026, at

which time bidding will be closed. In accordance with the Missouri Sunshine Law, RSMo

610.021., proposals will be opened on said date and time and only the bidder name and base

proposal price will be read aloud. All other documents will be checked for responsiveness

after Bid opening.

The specific locations of the work to be done shall be contained in the special provisions

section of the bid document. The Contractor shall bid on all work.

All equipment, materials, and workmanship must be in accordance with the Specifications

and other Contract Documents.

A Pre-Bid Meeting will be held on January 27th, 2026 at 10:30 am CST at the Carson Ross

Community Recreation Complex. Attendance at the pre-bid meeting is required to bid

on the mowing service. Addenda will be issued as the City deems necessary.

Pursuant to 610.021 RSMo Item 12, all documents within a request for proposal will become

open record to the public upon a negotiated contract being executed. All documents within

a request for bid become open record as soon as the bid is opened. Bidders and proposers

should be aware that all documents within a submittal will become open records.

The City reserves the right to reject any or all proposals and to waive informalities or

deficiencies therein to negotiate with any or all bidders or others for more favorable terms

or prices and to award a contract to other than the bidder submitting the lowest cost bid

proposal with or without negotiation and to determine which is the lowest, best, and most

responsive to accept, at its option, any alternates and to approve the bond.

In no event shall the City be liable to the Contractor for special, indirect, or consequential

damages. The maximum liability of the City shall be limited to the amount of money to be

paid or received by the City under this Contract.

The Contractor shall defend, indemnify, and hold the City and its elected or appointed

officials, officers, employees, and agents harmless from and against all actual claims and

alleged claims and all damages, including but not limited to losses, liabilities, costs, expenses

and attorney fees arising out of personal injuries, including illness or death, and damage to,

Right of Way Mowing Services

or destruction of, property, which are caused by the Contractor or the Contractor’s agents,

employees, sub-contractors or by others for whom Contractor is liable arising out of or in

any way connected with or resulting from, performance of, or failure to perform, this

contract, regardless of whether or not caused in part by any act or omission of City, its

elected or appointed officials, officers, employees or agents. Contractor affirms that it has

had the opportunity to recover the costs of the liability insurance required in this Contract in

its Contract price.

The Contractor shall indemnify and hold the City harmless from all wages or overtime

compensation due its employees in rendering services pursuant to this contract, including

payment of reasonable attorneys' fees and costs in the defense of any claim made under the

Fair Labor Standards Act, the Missouri Prevailing Wage Law, or any other federal or state law.

The indemnification obligations of Contractor hereunder shall not be limited by any

limitations as to the amount or type of damages, compensation, or benefits payable by or

for the Contractor, under any federal or state law, to any person asserting the claim against

City, its elected or appointed officials, officers, agents and employees, for which

indemnification is sought.

The indemnification obligations herein shall not negate, abridge, or reduce in any way any

additional indemnification rights of the City, its elected or appointed officials, officers, agents

and employees, which are otherwise available under statute, or in law or equity.

All the provisions in this RFP, which becomes part of the Agreement, are subject to the terms

of Missouri Sovereign Immunity as set forth in section 537.610.2 and 537.610.5 of the

Missouri Revised Statutes. Further, this Contract is not intended to act as a waiver or

limitation of City, or any of its officer’s, agent’s or employee’s rights and/or defenses

regarding sovereign or any other immunity or defense under Federal Law, Missouri Law or

Municipal Regulation.

Request for Proposals

I.

INTRODUCTION

The City of Blue Springs, Missouri (hereafter referred to as “the City”) is seeking proposals

from qualified vendors to provide transportation, equipment, supplies, materials, and labor

to perform mowing services for the Parks and Recreation Department on city right of ways

and city owned properties.

II. SCOPE OF WORK

Mowing of City Right-of-Ways and City Properties

City of Blue Springs, Missouri (“the City”)

Right of Way Mowing Services

1. General Description

The Contractor shall provide all labor, equipment, supervision, and materials necessary to

mow and maintain grass areas located within the City’s rights-of-way and City-owned

properties, as directed by the City. All work shall be completed in a professional, safe, and

workmanlike manner.

2. Mowing Requirements

All grass shall be mowed to an approximate height of three and one-half (3½) inches,

unless otherwise directed by the City’s Project Manager. Mowing shall include trimming

around trees, poles, signs, fences, b

uildings, shrub beds, irrigation heads, curbs, sidewalks, and walkways. Turf shall be cut

evenly and professionally. The Contractor shall not scalp turf, leave uncut areas, or leave

windrows or clumps of grass clippings. Any clippings discharged onto streets, sidewalks,

parking lots, buildings, vehicles, or landscaping beds shall be removed and cleaned after

each mowing. All plant growth in cracks, seams, or joints of paved surfaces such as

sidewalks, curbs, and driveways shall be cut down to pavement level during each mowing

cycle. Herbicide use is not allowed unless prior written approval is given by the Project

Manager.

3. Mowing Schedule and Season

Mowing shall occur on a rotating schedule of no less than every seven (7) days and no

more than every fourteen (14) days, as outlined in the bid documents. The mowing season

shall include a minimum of twelve (12) guaranteed mowings. Additional mowings may be

requested by the Project Manager and shall be billed separately at the contract rate. The

City reserves the right to cancel scheduled mowings due to weather conditions or slow

grass growth, especially during periods of extreme heat. The total number of mowings in a

season may be up to thirty (30). The Contractor shall not be paid for mowing cycles

canceled by the City.

4. Protection of City Property

The Contractor shall take special care to avoid damage to irrigation systems, landscaping,

mulch rings, trees, and buildings. Damage caused by trimming or mowing shall be the

responsibility of the Contractor. If repeated wear causes bare spots, the Contractor shall

repair the area by reseeding or sodding using materials approved by the Project Manager,

at no additional cost to the City.

5. Equipment Standards

Right of Way Mowing Services

Commodity Codes

• NAICS 561730Landscaping Services

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