Project Information

Bid Title

Safety Program Consulting and Training Services

Issuing Agency

City of Unalaska

Location

Alaska

Published Date

Oct 28, 2025

Closing Date

Nov 27, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

title	bid/rfp closing date	bid/rfp status	files	view
Safety Program Consulting and Training Services	Thu 11/27/25	Open - accepting bids and proposals	RFP Safety Program Consulting and Training Services - City of Unalaska	View Details

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REQUEST FOR PROPOSALS

SAFETY PROGRAM CONSULTING

and TRAINING SERVICES

RFP ISSUE DATE:

Tuesday, October 28, 2025

PROPOSALS DUE:

Thursday, November 27, 2025, at 4:00 pm Alaska Time

City of Unalaska

Department of Administration

43 Raven Way, P. O. Box 610

Unalaska, AK 99685

(907) 581-1252

I. PURPOSE

The City of Unalaska (hereafter “City”) is seeking to retain a qualified professional safety consultant with

qualifications and expertise to provide safety program consulting services to the City.

The City requests the services of a safety consultant to help develop and implement all required safety

programs to ensure the City remains in compliance with OSHA and AKOSH standards and protect the

health and well-being of its employees. The consultant will work closely with risk management,

department management and City administration to provide services as outlined in the scope of services.

The City will enter into a Professional Services Agreement (see Attachment A, Form of Agreement and

Attachment B, Insurance Requirements) with one individual or firm to perform an agreed-upon specific

scope of services and fees that best meet the safety program needs of the City.

II. BACKGROUND

Unalaska is the 12th largest incorporated city in Alaska and is 800 air miles southwest of Anchorage in the

heart of the healthy and robust North Pacific/Bering Sea fisheries. Our community is a vibrant mix of

industry and history connected by 44 miles of roads linking our port, harbors and private docks with local

businesses and our thriving residential community of 4,120. We work hard to provide steady support to

one of the busiest and most prosperous stretches of coastline in Alaska.

Travel is primarily via air, so this geographical remoteness creates many unique challenges that require

creative solutions. Three years ago, the arrival of high speed internet service to our island community was

a game changer, and we are building upon the opportunities that are now possible.

The City has a Mayor-Strong City Manager form of government, which consists of a Mayor and six City

Council Members who are elected, and hire the City Manager. The city provides a wide range of services,

which include:

• City Hall: Finance, Information Services, City Manager’s Office, Planning, City Clerk, and

Administration (Human Resources and Risk Management)

• Parks, Culture and Recreation: Public Library, Aquatics Center, Community Center, Parks and

Outdoor Facilities

• Police: Corrections, Communications, Animal Control and DMV

• Fire and Emergency Medical Services

• Public Works: Engineering and Administration, Supply, Roads, Vehicle Maintenance, Facilities

Maintenance

• Public Utilities: Electric Production, Electric Distribution, Water, Wastewater, Solid Waste

• Ports and Harbors: Port and Harbor Facilities, Airport Terminal

Because the City of Unalaska is a small local government in a remote location, proposals should utilize

creative, cost-effective solutions. While price is a significant factor, a quality safety and training program

are the goal and will form the basis of the contract award decision.

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III. SCOPE OF SERVICES

The City is accepting proposals from qualified consultants to provide safety program consulting, training

and assistance. The consultant shall provide qualified safety professional(s) who can provide on-site

services periodically at the City, and remote support as needed. The scope of services shall include but

are not limited to the items noted below.

If the consultant feels that additional tasks are warranted, they should be clearly identified in the

consultant’s proposal.

Task #1: Assess the City’s current safety programs

1. Assess the City’s safety programs and identify deficiencies.

Task #2: Assist city staff in correcting deficiencies and developing a

comprehensive safety program that includes the following OSHA required

elements

1. Job Hazard Assessments: Assist with completion of written job hazard assessments to

determine/clarify/update the required safety training, personal protective equipment, shoes,

gear, etc. for each city position.

2. Written Plans: Written safety plans to ensure compliance with federal and state standards,

regulations, laws and city ordinance and rules, as well as assist in the development of any new

plans as needed. This includes, but is not limited to:

a. Accident Investigation

b. Aerosol Transmissible Diseases

c. Asbestos and Lead

d. Bloodborne Pathogen and Exposure Control Plan

e. Chemical Hygiene Plan

f. City of Unalaska Master Safety Plan

g. Codes of Safe Practices

h. Confined Space

i. Defensive Driving

j. Department/Division Safety Plans

k. Electrical Safety

l. Emergency Action Plan

m. Ergonomics

n. Excavation/Trenching/Shoring

o. Fall Protection and Ladder Safety

p. Fire Prevention Plan

q. Forklift Operations

r. Hand/Power Tools

s. Hazard Communication

t. Hazardous Materials

u. Hazardous Waste Management

v. Hearing Conservation

w. Heat Illness Prevention

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x. Heavy Equipment Operation

y. Hot work

z. Injury and Illness Prevention

aa. Lockout/Tagout

bb. Mandated Reporter

cc. Medical Waste Management

dd. PADS

ee. Personal Protective Equipment

ff. Required Posting

gg. Respiratory Protection

hh. Spill Prevention and Countermeasures Plan

ii. Traffic Control and Flagger Safety

jj. Welding, Cutting and Brazing

kk. Work Zone Safety

3. Safety Training and Program Management Online Platform: Assist in finding the best, most

comprehensive and economical online training platform that contains:

a. Quality safety training that meets city departments’ varying safety training needs

b. Written program guidelines templates

c. JHA template

d. SOP template

e. Bilingual options (Tagalog, Samoan, Spanish, Vietnamese, etc.)

Task #3: Develop a Facility Safety Inspection and Compliance Process

1. Provide staff training to identify hazards (physical, equipment and behavioral).

2. Establish inspection procedures, and best practices to evaluate facilities to assess risk and

compliance with federal, state, and local regulations.

3. Develop hazard reporting forms and steps to correct the hazard.

Task #4 Leadership Training for Supervisors, Managers and Safety Committee

1. Safety Committee: Assist in developing safety leadership skills and how to create a safety culture.

Provide guidance for safety program development and implementation. Recommend safety-

related committee projects.

2. Managers/Supervisors: Assist in developing leadership skills and how to create a safety culture.

Provide guidance for safety program development and implementation. Recommend safety

incentives and how to encourage safe behavior in the work environment

Task #5 Provide Ongoing Support

1. Annually participate in updating the master safety plan.

2. While working with the city, provide a monthly progress report to Risk Management.

3. Proposers are encouraged to recommend any additional options, recommended services, or

tasks.

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IV. PROPOSAL REQUIREMENTS

Proposal shall contain the following:

1. Cover Letter. The Cover Letter shall be addressed to Debra Hanson Zueger, Risk Coordinator, and

at minimum, must contain the following:

a. Identification of firm, including name, address, and telephone number of contact person

during period of proposed evaluation;

b. Statement to the effect that the proposal shall remain valid for a period of not less than

120 calendar days from the date of submittal; and

c. Signature of a person authorized to bind the firm to the terms of the proposal

2. Executive Summary. In a brief narrative, summarize the proposed solution by setting forth the

overall approach and plans to meet the requirements of the tasks. The intent of this narrative is

to convey to the City that the firm understands the objective of the requested service, the nature

of the work, and the level of effort necessary to successfully provide the defined services.

3. Scope of Work/Methodology. For tasks 1-4 above, provide a detailed description of the approach

and methodology to be used to accomplish the tasks. The methodology should include:

a. A detailed description of the approach to accomplishing the task.

b. the specific tasks and roles required by City staff.

4. Rates. Provide the consultant’s rate schedule and written statement that said rate schedule is part

of the consultant’s quote for use in invoicing for progress payments and for extra work incurred

that is not of this RFP.

5. Schedule. A tentative schedule of the amount of time for the project/tasks. The exact dates will

be determined jointly by the consultant and the city.

6. Required Statements

a. A written statement by the consultant that all federal laws and regulations shall be

adhered to notwithstanding any state or local laws and regulations. In case of conflict

between federal, state, or local laws or regulations, the strictest shall be adhered to.

b. A written statement that consultant will not discriminate against any employee or

applicant for employment because race, color, religion, sex, or national origin.

c. That the consultant will provide all necessary personnel, and list what materials,

equipment and staff shall be provided by the consultant and what materials, equipment

and staff shall be supplied by the City to perform the services described.

7. References

a. Provide at least three (3) references using the same service being proposed and indicate

the scope of work, date, name, email address, and telephone number of the client

contact.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 611430Professional and Management Development Training

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